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General News that shows up in the News section on the main website.

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Board Meeting Minutes February 25, 2014

DOBSON FOOTBALL BOOSTER CLUB

Board Meeting Minutes

February 25, 2014 at 6:00pm

Lance and Lindsey Blessing’s Home

President: Sarah Young                                                 1st Vice President: Julie Erickson

2nd Co-Vice President: Michelle Masters                        2nd Co-Vice President: Kelly Stout

Treasurer: Lance Blessing                                             Secretary: Theresa R. Blancas

Member Chair: Marissa Smith                                       Class Rep-Sophomores: Lindsey Blessing

Class Rep-Sophomores: Jodi Kelly

Meeting Attendees:

Sarah Young, Julie Erickson, Michelle Masters, Lance Blessing, Theresa Blancas, Lindsey Blessing, Kelly Stout, Coach George De La Torre (via conference call).

Call to order:

Sarah Young called meeting to order for the Dobson Football Booster Club Board at 6:14pm on Tuesday, February 25, 2014.

Motion to start the meeting: Julie Erickson

Seconded: Kelly Stout

All in Favor: Yes

Opposed: None

WEBSITE – EMERGENCY VOTE: Sarah Young informed us that our website, www.DobsonFootball.com, is currently down for nonpayment due to our mistaken belief that the we had paid for two (2) years. She requests an emergency email vote be sent out for approval of payment: $240.00, which is a renewal at the same level. Theresa Blancas will send out an emergency vote email.

Michelle Masters reminded us that we can post videos to our YouTube account at no cost.

Sarah Young said we need to pay via PayPal, which is currently linked to our old checking account. Lance Blessing will update our PayPal account then make the payment.

GOLF TOURNAMENT: Lindsey Blessing said we we received a paper copy of a document from Donna Koch regarding the Golf Tournament for 2014 and DFBC also received a copy. She recalls that it was the approval for the tournament itself.

CAR WASH:Lance Blessing says he needed Coach’s meeting minutes for the Car Wash paperwork, not DFBC’s. He will contact Coach to obtain them. Michelle Masters inquired how soon can current 8th graders/Freshmen next year can participate in fundraisers.

COACH: Lindsey Blessing called Coach De La Torre. She spoke with him for a few minutes one-on-one then put him on speakerphone.

Regarding Michelle Masters question about how soon can current 8th graders/Freshmen next year can participate in fundraisers Coach said they can participate in any fundraisers except NOT through Dobson High School. An outside source is also ok because they are not in the DHS Bookstore accounting system yet.

Current 8th graders will NOT be included in car washes until June, at which point they should be in the DHS Bookstore accounting system.

Coach is meeting Friday 02/28/2014 with Players only at Summit. He will check tomorrow which version of handouts he provided at Rhodes for their Players only meeting. He will contact Michelle Masters and let her know.

Coach asked we HOLD the Glazier payment because he believes if we wait thirty (30) days we can get two (2) months for free. Lance Blessing will appropriately follow up.

Coach’s Conference Call ended.

Tricky Camps: approved 8 kids, but we need to confirm with Coach regarding final Player count and confirm whether there is a Track conflict. Lance Blessingwill follow up with Coach regarding the Tricky Camps.

ASU Camp: Kelly Stout and John Stout are donating registration for Linemen so DFBC will only pay for others for 7-on-7 portion of Camp.

Track Concessions:

Coach asked for list for buying for track concessions, which will be provided by Lindsey Blessing. She will also obtain the Concession Stand key from Coach.

Michelle Masters reminded Lindsey that we have Concession Stand inventory lists from the past to which she may refer.

Lindsey Blessing reminded us that Coach is using a $250.00 PO at Costco.

Lance Blessing reminded all that he would do a bank run for the cash box. One side for Concessions only: home side only. Lance will give the cash box to Lindsey.

Kelly Stout asked whether there were any leftover items from the Concession Stand from Soccer sales. Soccer did not have leftovers.

Kelly Stout and John Stout will purchase Dilly Bars for and Popsicles for and will donate them to DFBC for Concession Stand sales, with proceeds going to DFBC.

Lindsey Blessing said they bought AirHeads on sale for donation to the Concession Stand. They found them at Albertson’s on clearance if anyone else wants to do same.

Concession Stand schedule:

March 3 – Monday for FLAG FOOTBALL, proceeds to DFBC. Michelle Masters and Kelly Stout will go to Costco for the appropriate purchases along with Lance Blessing, to use his DFBC Credit Card. Kelly Stout will get Restaurant Depot card this weekend. Setup 4:15pm. Event is scheduled for 5p-8p

Volunteers:

Lindsey Blessing

Michelle Masters

Kelly Stout – 5p

Sarah Young – 6p

Theresa Blancas – TBD (regarding health)

Julie Erickson – TBD (regarding work and health)

March 5 – Wednesday – for TRACK, proceeds to the DHS Track Club. Setup 3pm. Event scheduled for 3:45p-6:30p.

Volunteers:

Lindsey Blessing

Michelle Masters

Lance Blessing – 4p

Kelly Stout – 5p

Theresa Blancas – TBD (regarding health)

Julie Erickson – TBD (regarding work and health)

March 12 – Wednesday – for TRACK, proceeds to the DHS Track Club. Setup 3pm. Event scheduled for 3:45p-6:30p.

Volunteers TBD.

April 9 – Wednesday – for TRACK, proceeds to the DHS Track Club. Setup 3pm. Event scheduled for 3:45p-6:30p.

Volunteers TBD.

January 2014 Meeting Minutes: Michelle Masters requested an email vote for January 2014 Meeting Minutes approval since they were not voted on during the February 2014 General Meeting. Theresa Blancas will email.

Stadium Chair: Michelle Masters said the student store lady said there are no stadium chairs in their store, that they were moved to the Bookstore. Theresa Blancas reported that they were always in the Bookstore and that Vicki/Bookstore last reported eight (8) chairs in stock. Kelly Stout said she asked and was told there were none. Michelle and Kelly want to collect any stock in order that it be convenient for us to sell.

Locker Room Project:Theresa Blancas has follow up for “awnings”, mat runners, and chairs that were discussed last spring. It was reported that Jodi Kelly has a Lowe’s connection, if it helps.

Boutique Trailer: Sarah Meraz gave contact information for Boutique Trailer to Michelle Masters and Kelly Stout. Kelly Stout will handle trailer & agreement, etc.

Luv My Bling: Julie Erickson reports the following~

Tammy/Luv My Bling has a screen printing connection.

Julie and Tammy discussed an in-store fundraiser connected to a local restaurant, near their store’s new location, but not Chompie’s because they will not participate. Jason’s Deli or Which Wich are nearby. Tammy will contact BJ’s or Majerle’s to see if they are interested. Julie Erickson will follow up.

The Board discussed possible dates as 08/13/2014 & 08/20/2014, both  Wednesdays, from 6p-8p.

Tammy did not seem excited to be on-site for our Spring Showcase. Julie Erickson will follow up regarding them being on-site at both our Spring Showcase and our home game on 09/12/2014.

Julie Erickson will see if Tammy would be interested in being at our 04/15/2014 Mandatory Parent/Player Meeting.

Mandatory Parent/Player Meeting:

Tuesday, 04/15/2014

We’ll need need money for apparel inventory. Lance Blessing will bring shirts to the house & we can do inventory there.

Michelle Masters said East Valley Sports website could be up and running for a limited time around the Mandatory Parent/Player Meeting with some new apparel items available on the site. Michelle suggests 04/13/2014 open, include fliers at the Mandatory Meeting, then CLOSE it 05/31/2014 so it is open through our Spring Showcase date.

Theresa Blancas will get a FULL list of documents/forms for the Packets from Coach, figure out which ones we have now, and get the appropriate ones from Coach. Once complete we will also need to have them posted on our Website.

Business cards with magnets with our Contact Info and Meeting Dates. Sarah Young reports that we can upload an image. She will verify whether there are any meeting dates that may need to be moved due to holidays prior to printing.

Michelle Masters said she never received a packing list for Camp last year. They were provided but not at the Mandatory Meeting. She requests we be sure the packing list is made available to all.

Apparel for Board done by East Valley Sports with “BOARD MEMBER” embroidered on a shirt. Michelle Masters and Kelly Stout asked about availability and were told no problem.

It was decided they be mandatory for Board Members with costs paid for by each Board Member.

It was suggested we encourage Parents to bring a case of water to the Mandatory Meeting by stating that if they bring one they would receive five (5) raffle tickets with a chance to win football shorts (Kelly Stout donated), maybe shorts/tshirts for boys, beads with Starbucks, etc. Julie Erickson will check to see if Luv My Bling would like to donate a raffle item.

We will also ask existing for the return of Team Yard Signs.

We will need to park a truck(s) by Auditorium to collect water and Yard Signs.

Please bring Clipboards with your name on them so they can easily be returned.

Kelly Stout will check whether we might have access to the Boutique Trailer to see our apparel inventory.

Our goal is to have our DFBC Brochures available. Michelle Masterssent email with file for general vote. (Theresa Blancas — general vote or just Board vote/decision?)

Treasurer: Lance Blessing purchased Quickbooks software and continues to become familiar with it.

NEW BUSINESS:

Mailbox: As reported by Lance Blessing~

Our address will change.

New Manager will allow us to have the same size mailbox for free with an ad in our Fall Program PLUS will pay for additional advertising. Michelle Masters will follow up.

Team Meals: Nicole Masson told Sarah Young that she already forwarded all information to DFBC Team Meals account from her personal Gmail account, which she used last year as Team Meals Coordinator.

Nicole Masson also said we owe a 20×30 photo of Varsity 2013 Team for Burrito Express, as part of their agreement from 2013. Kelly Stout will go to Costco and blow up the photo and deliver it. She will find out the correct size and will handle it. Kelly will follow up once the task has been completed.

Trade Name: Lance Blessing reports that it expires tomorrow but we need our new address. In order to avoid additional costs, Lance will wait for new address then update our trade name.

501(c)3:Michelle Masters will resubmit our IRS documents using our new EIN. No new vote is necessary as long as the cost remains the same. It was decided to reissue the check from the DFBC new bank account.

Lance Blessing will close the old account now and move any leftover monies to the new account. The Board decided not to stop payment on the old IRS check. Current total in DFBC old bank account is $3,260.87, which Lance will close and transfer to our new bank account.

Michelle Masters and Kelly Stout report that the IRS said we have difficult because we have two (2) EINs. We have to consolidate the info. Mark Erickson gave the information to Michelle Masters to handle. He’s deep in tax season as a CPA. The Board decided to continue with “80-“ = most recent EIN. We will be resubmitting the same info with a few changes, like contact info changed from Mark Erickson to our DFBC general address plus financial updates. Our new DFBC contact information will be primary, then the school’s contact information will be secondary. It was decided to use Michelle Masters phone number. Michelle will update and rescan to DFBC + Bylaws as approved by any Board Member per IRS contact.

HoHoKam Foundation:Theresa Blancas will follow up with Mark Meldrum regarding the forms and deadlines for 2014 grants.

Julie Erickson reminded us how important it is to continue to be transparent. The Board agreed.

Motion to Close the Meeting: Julie Erickson

Second: Kelly Stout

All in Favor: Yes

Opposed: None

Meeting closed at 8:29pm

Booster Club General Meeting Minutes February 11, 2013

[Final version approved by members 3-11-14]

General Meeting Minutes 02-11-2014
Location: Dobson High School, Coach’s Classroom

In Attendance: Marissa Smith; Sarah Young, Lindsay Blessing, Lance Blessing, Michelle Masters; Kelly Stout; Dawn Masterson, Michelle Outie, Julie Erickson, Mark Erickson, Shemetra Scott, Wesley Young

Attendance by Proxy: Theresa Blancas, Jana Leinweber

Discussions/Action Items:

  1. Call to order at 6:35pm Marissa Smith motioned to start the meeting; Julie Erickson seconded the motion. All in favor; none opposed.
  2. Housekeeping Items
    1. New attendees recognized and voting privilege policy reviewed –  voting rights are given after two (2) consecutive meetings
    2. Meeting schedule reminder – Monthly meetings now the 2nd Tuesdays of each month
    3. Last month’s meeting minutes and financials handed out for review
  3. Outstanding Business
    1. Merchant (debit/credit) Services account & system:
      1. Sarah Young gave responsibility to Lance Blessing for this
      2. Sarah indicated the bank wants an individual’s SSN for tax & liability reasons. Mark mentioned 1099K
      3. Lance Blessing will follow up after IRS letter of determination is received. The hope is that an individual’s SSN will not be required. Action not expected this month.
    2. IRS Exempt Organization “EO” status – aka 501(c)3 status
      1. Mark Erikson indicated the IRS is still processing our form 1023; He restated the form has been in the hands of the IRS for some time.
      2. The check for the $850 fee is still uncashed; this was drawn on “old” 2013 account and questions were raised as to if we can stop pay this check and reissue from the 2014 account. Mark indicated that the IRS has the check but it won’t be cashed until they approved our form 1023 request. Mark advised to not cancel the current check that was issued.
      3. Michelle Masters reported that she called the IRS EO team; they stated that they have never received our form and that they would not be holding our check; the IRS indicates that they make note of the form being received and deposit our check immediately upon receipt. After that they ask questions, finalize the form. This appears to be in direct conflict with info Mark has been providing since October.
      4. Michelle suggested that she, Mark, and Kelly Stout meet after tonight’s meeting to discuss the differences in what the IRS is telling us and address challenges Mark is facing. Mark Erickson agreed to provide additional details to Michelle and Kelly after the meeting.  Post-meeting Note: Mark did not stay to discuss this with Kelly and Michelle; Kelly Stout and Michelle Masters will follow up this week.
    3. Football Team Financials (from DHS/Coach De La Torre) were not discussed. Theresa Blancas will add this topic to next month’s meeting.
    4. Bylaws – Theresa Blancas is in the process of reviewing and making recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board.
      1. In Theresa’s absence, Michelle Masters gave an update on Bylaws changes. Belief is that Theresa completed this task; it may have been carried to agenda in error.
        1. Changes to delineating Executive Board positions were approved and posted to the website as noted in 5/6/13 meeting.
        2. Update to add the Conflict of Interest Policy was approved in the 8/12/13 meeting. That verbiage was later provided in electronic form and added to the website on 10/16/13.
    5. National Booster Club Training Council (NBCTC) status:
      1. DFBC still working to obtain insurance through NBCTC.
      2. Sarah Young reported that Theresa Blancas is tasked with completing the insurance application. No target completion date was set.
      3. Currently DFBC pays $9 for insurance on property stored at Arrow storage. Through NBCTC associations, we expect Arrow can be listed as an Additional Insured, which will eliminate the need for the $9/month fee with Arrow.
    6. QuickBooks for accounting needs
      1. Lance Blessing shared that Costco is offering a discount on this purchase. It expires 2/23/14.
      2. Michelle Masters motioned to purchase Quickbooks Pro for no more than $150; Lindsey Blessing seconded the motion. All in favor; none opposed.
    7. Yard Signs – need to set up another collection date.
      1. Team agreed to a communication asking the signs to be dropped off at the upcoming 4/17 mandatory football parent meeting. Theresa Blancas will be asked to post this communication on Facebook & Twitter. Michelle Masters will update the website with this communication.
    8. Locker Room Updates
      1. In Theresa Blancas’ absence, Sarah Young reported that Theresa is still researching awnings/chairs/runners.
      2. George De La Torre requested that DFBC investigate creating small team pictures for the JV locker room (similar to the large ones done in 2013 for the Varsity locker room). Theresa Blancas will be asked to do this.
    9. Concession Stand Updates
      1. No one  was aware of any follow done regarding rumors that the district may be funding 2014 updates to the concession stand facilities.  Kelly Stout will check into this by 2/14/14 and report back at next Board meeting
      2. Lindsey Blessing shared that a replacement is needed for the freezer in the Visitors Concessions building.  Jody Kelly will submit a request for donation to Lowes.
      3. Kelly Stout has chip clip donation available pending approval to make concession stand updates.
      4. Kelly Stout received and is storing microwave donation for the Visitors concession stand pending such time as we can stock the stand.
  4. Fundraising Activities
    1. 2014 Fundraising Kickoff meeting held 2/5/2014.
      1. Michelle Masters provided recap of the meeting. Minutes are on the website.
      2. Kelly Stout & Michelle Masters will schedule at least 2x monthly meetings
    2. Luv My Bling (Loop101 & Frye – in Target Center adjacent to Chandler Mall)
      1. No change from 2/5 fundraising meeting.
      2. Julie Erickson will inquire with restaurants near Luv My Bling about a fundraising evening. Luv My Bling shares a building with Jason’s Deli; Julie will check with them first.
    3. Fan Apparel
      1. Extra Innings (Ron who was previously with East Valley Sports) sent estimates that were too high for our needs.
      2. Kelly Stout & Lindsey Blessing have found some other vendors. Michelle Masters has engaged Dennis at East Valley Sports (EVS).
      3. Michelle Masters will schedule meeting for her, Kelly, & Lindsey to meet with EVS next week to look at products and firm up EVS’s pricing to DFBC.
    4. Stadium Chairs
      1. Kelly Stout reported that the ongoing challenge with getting an inventory count appears to be because the school split our inventory between the Book store and Spirit store. Everything was moved back to the bookstore. Kelly did not have a count; Theresa Blancas should follow up and get the current count. Also arrange to have them all picked up.
      2. Fundraising team would like to sell these from the Spirit booth at the Flag Championship and/or Spring Showcase events. Estimated cost to DFBC is $35 per chair.
    5. Graduation Water Sales
      1. Sarah Young reported that we received approval from DHS for this fundraiser.
      2. Kelly Stout requested that we request water donations on all communications; grocery stores are telling us they cannot donate water without an IRS Letter of Determination (Exempt Org status)
    6. Carnival Spring 2015
      1. On agenda for next large group Fundraising meeting… tentative for 3/5
    7. Golf Tournament
      1. Targeting June 14th at Kokopelli Golf Course (see Fundraising minutes for details about possible events at Dobson Golf Course in Fall 2014 & Spring 2015)
      2. Outside food will be allowed. There is the potential for beer sales coordinated by Kokopelli. Michelle Masters should have those details from Kokopelli this week.
      3. Kokopelli requires a $250 deposit to secure the date.
      4. Julie Erickson motioned to pay $250 deposit to Kokopelli for Golf Tournament in June. Lance Blessing seconded the motion. All in favor; none opposed. Motion passed.
      5. Lance Blessing will issue $250 check to Kokopelli this evening.
      6. Michelle Masters will complete and submit DHS request form this week.
    8. Scoreboard advertisingKelly Stout & Michelle Masters will discuss with Ray Perkins.
    9. Kohl’s Cares Sponsorship Program
      1. Sarah Young sent URL to VP Fundraising mailbox.
      2. Kelly Stout or Michelle Masters will coordinate submission of this and several other sponsor requests once IRS Letter of Determination (for EO status)
    10. Sponsor Price List
      1. Updated list was not available. Michelle Masters requested that agendas be emailed 3 days in advance of the meeting so that everyone can be prepared.
      2. Michelle Masters will obtain email addresses of qualified Voters and submit the pricelist via email for an electronic vote by 2/21. Once approved, it will be posted on our website. After the meeting: Sarah Young confirmed a vote is not necessary, but we will review at next Board meeting.
      3. Lance Blessing will ensure that PayPal is linked to the 2014 DFBC checking account and partner with Michelle to establish PayPal links we can use for an online sponsorship/donation page. Michelle Masters will build the Sponsor/Donor web page in March, assuming price list is approved and PayPal links can be established.
    11. Car Washes
      1. Fundraising committee agreed to events in April, May, and June as follows:
        1. To take place on the 3rd Saturdays of each month
        2. 3 locations, each location will host one team (Freshman/JV/Varsity) on the same day.  Michelle Masters is working on these locations:
          1. Arby’s @ Alma School & Guadalupe – Confirmed
          2. AutoZone @ Dobson & Guadalupe – Left message
          3. Chevron @ Alma School & Baseline – Left message
      2. Michelle Masters will check w/De La Torre about incoming Freshman (current 8th grade students) being included in April. They may not be able to participate until May or June do to District rules.
      3. Jody Kelly will ask Lowes to donate six 50’ hoses. Other supplies may be needed. Lance Blessing will check inventory at Arrow Storage by 2/28.
  5. Old business
    1. County Health Dept notice received regarding hamburger patties stored in Concession freezer & Grill stored improperly. District stated that all food making is ceased immediately. Applies to everyone. Concessions team make note of this.
    2. Step Up Nights – These were a success. DFBC gathered contact info on many potential new members. Theresa Blancas is updating the general contact list.
    3. Parent Partnership meeting – This is an annual meeting to review the rules for parent partnership organizations, like DFBC. Theresa Blancas will provide all material to Lance Blessing. Lance Blessing will copy all materials and post on Google drive for all members to view.  Concessions & Team Meal teams – Be sure to review the new food rules from the FDA effective 07/01/2014.
    4. DFBC Mailbox – Lance Blessing reported that the current owner of our mailbox office may have found a new owner. If the purchase is completed, no change is needed for us. If the purchase falls through, that office will close and we need to secure a new mailbox. Lance Blessing will continue to monitor this.
    5. Trade Name – Lance Blessing reported that our Trade Name was filed years ago with the Secretary of State in 2009 by Linda Sachs. To change the assignee name requires Linda’s signature. Theresa Blancas and Sarah Young advised last month that finding Linda will be challenging and advised to let the TN expire then re-register with current contact information. It was also noted that registration of a Trade Name and/or a Trademark is not legally required in Arizona. However, Lance Blessing will follow up on this after the current registration expires on 2/26/14.
  6. New Business
    1. Annual Budget – Bylaws require annual budget. Sarah Young will coordinate with assistance from the Board. Funding needs come largely from DHS Football. George De La Torre will need to provide the full 2014 list of funding needs. Lance Blessing has already been pulling reports for Concessions, Merchandise, etc.
    2. Marketing Budget – Proposal for annual marketing budget to include business cards, pens, shirts for Board Members. Sarah Young provided a breakdown on shirts using the ExtraInnings quote.
      1. Attendees agreed that this should be part of the Annual Budget and did not want to on shirt purchases this month. Offline discussions included that Board Members should be asked to pay for their own shirts at cost. Michelle Masters and Kelly Stout will work with vendors to obtain a better price.
      2. Sarah Young will investigate the purchase of general business cards with 2014 meeting dates printed on the back. Hopefully people will carry this in their wallets for reference. These would replace the refrigerator magnets that were popular with members last year. Sarah may purchase these without Board approval as the cost will be under $20.
    3. Fall Sports Program – We want to get these done early this year. George De La Torre indicated that team photos can’t be done early due to needing to finalize the teams. Everything else can be done earlier. Theresa Blancas would like to co-coordinate and has offered to ask if Adrian Trice is interested in participating.
    4. Team Meals Coordinators – This requires immediate attention. Fundraising team will ask for volunteers at next meeting or Theresa Blancas should send email request to all contracts.
  7. Coach’s Corner – George De La Torre
    1. Free physicals – Date TBD; usually April. More info will be forthcoming.
    2. Spring Football – Michelle Masters include in Parent Newsletter
      1. Freshmen will start 4/28/14. George asked Michelle Masters to check with Coach Tannenbaum about the end date.
      2. JV and Varsity will be 5/5/14 to 5/14/14.
      3. Spring Showcase (JV & Varsity only) will be on 5/15/14, 6:30pm-8pm. Kelly Stout will submit the DHS request form by 2/21/14. Michelle Masters & Lance Blessing still need to get time with Perkins to discuss the split of concession proceeds.
    3. Camp of Champions will be in Snowflake AZ from 7/20/14 to 7/25/14
    4. Financial Priorities from the coach Assumption is that funding requests will not be on the agenda until after the proper request form is submitted to DFBC
      1. Agape Productions Game Filming. “Like last year, our school club will pay for the JV and Freshmen.”. Theresa Blancas’s notes indicate no request form was submitted. Team asks that Theresa Blancas ensure the form is submitted and then add this topic to next month’s meeting agenda.
      2. Hudl license –DFBC’s funds are low and current license doesn’t expire till 11/17/14. Attendees postponed this vote. Theresa Blancas add to next month’s agenda.
      3. Summer tournaments – $550 DFBC expense. Attendees postponed votes on all of these until next month. Theresa Blancas add to next month’s agenda.
        1. Westwood High School for JV & Frosh — est $250 total ($125 per team)
        2. ASU fat man’s challenge for Varsity — $300. Lance Blessing asked if there were grants that the school can request for this.
        3. Varsity 7 on 7 – free of charge (Chandler jamboree, Tempe, Shadow Mtn)
    5. Player development
      1. Jeff Tricky Camp – $800 DFBC expense. Occurs in March At Pinnacle HS. Planning to send 4 QBs and 4 WRs = 8 players. Cost is approx $200 each; DFBC pays 50% ($800 total) and each player pays half his fee ($100 per player).
        1. Lindsey Blessing motioned to pay $800 for this camp; Jodi Kelly seconded the motion; all in favor; none opposed. Motion passed. Lance Blessing will issue $800 check for Jeff Tricky Camp fee.
      2. AZ FB Coach’s Association. $400 DFBC expense. Due in April. Annual fee is $100 per coach up to a max of $400 (when >4 coaches). Attendees postponed a vote on this till next month. Theresa Blancas add this topic to next month’s agenda.
      3. Coaches’ game shirts (approximately 17 coaches). Attendees postponed a vote on this till next month after new shirt pricing is received. Kelly Stout & Michelle Masters will look specifically for coaches’ polos when getting prices. Theresa Blancas add this topic to next month’s agenda.
  1. Glazier Clinics $369 DFBC expense. This is for coach’s education, access to nationwide clinics, internet classes, etc.
        1. Julie Erickson motioned to pay $369 for this camp; Marissa Smith seconded the motion; all in favor; none opposed. Motion passed. Lance Blessing will issue $369 check for Glazier Clinics fee.
    1. Coach Fundraisers for Spring
      1. Liftathon – Coach handles thru bookstore (100%)
      2. Cookie dough – Ordered in April, delivered just before camp (50% to players)
      3. Discount Cards – TBD
      4. Subway cards $10 – Summer  (80% to players
    1. Track Concessions – George De La Torre asked if any DFBC members would be willing to volunteer to help the track team sell concessions. Michelle Masters sent George a list of DFBC volunteers who also happen to be Track parents. George De La Torre will need to purchase the merchandise (e.g. get School issued Purchase Order) and submit the proper forms to the school. DFBC cannot do this do this.
    2. Flag Football Championship 3/3/14 5pm-8:30pm @ Dobson (7th & 8th Grades)
      1. Dawn Masterson emailed Rose about Soccer Inventory and asked her to email our Fundraising account with what they have left over. Rose replied that they have no inventory.
      2. DFBC will need to purchase merchandise. We are estimating $250 needed for this. Michelle Masters motioned for approval of $250 to be spent toward concession merchandise; Lindsey Blessing seconded the motion; all in favor; none opposed; motion passed.
        1. Lance Blessing, Lindsey Blessing, Kelly Stout and Michelle Masters will coordinate purchases and staff the concession stands.  Lance Blessing has DFBC debit card for use to buy goods.
        2. Kelly Stout will submit the DHS request form by 2/21/14. Michelle Masters & Lance Blessing still need to get time with Perkins to discuss the split of concession proceeds.
    3. Approvals for prior Minutes and Financials
      1. January 13 Minutes – Attendees did not have sufficient time to review. Requested Theresa Blancas email the team next week for an electronic vote.
      2. January 28 Minutes
      3. January Financials – Sarah Young motioned to approve the January Financials; Marissa Smith seconded; all in favor; none opposed. Motion passed.
    4. Motion to Close Meeting @ 8:22pm Kelly Stout motioned to close the meeting, Marissa Smith seconded the motion. All in favor; none opposed.

Booster Club Board Meeting Minutes February 11, 2013

[Final version approved by Board 3-11-14]

Board Meeting Minutes 02-11-2014

In Attendance:
Sarah Young, Lindsay Blessing, Lance Blessing, Michelle Masters

Discussions/Action Items:

– Company where we have our mailbox is either going out of business or possibly will be sold and have new owner soon. Lance will continue to follow up. We may not need a new mailbox location.
– Lance confirmed QuickBooks Pro is still on sale @ Costco. Need a vote at General meeting.
– Outstanding check to Lou Coupe was destroyed by Lou Coupe. We can void it. They will not be requesting those funds; it was written off as bad debt.
– Quick review of General meeting agenda.

Fundraising Meeting Minutes 02-05-2014

Meeting Minutes 2-5-14

Action Item assignments are noted in Red below

 

In Attendance:

Kelly Stout, Michelle Masers, Julie Erikson, Gilbert Bracamonte, Susana Bracamonte, Lance Blessing, Lindsey Blessing, Tricia Hill, Shernetra Scott, Wesley Young

 

Discussions & Action Items:

  • Reviewed 2014 potential team expenses that fundraising benefits. Examples: Huddle license, Summer tournaments, Player development clinics, AZ Coaches Association fee, Coaches’ game-day shirts, game/training equipment, locker room upgrades, concession stand upgrades, etc.
  • Discussed 2014 fundraising activities that Coach De La Torre is coordinating – Subway cards, Cookie dough sales, Lift-A-Thon, player’s letter writing to family/friends
  • Reviewed DHS approval process (applicable for all fundraisers)
    • DHS has a request form that we need to complete and submit for each fundraising event
      • Form is in Donna’s office
      • Lance Blessing will obtain a copy, scan it, post it on his DFBC Google Drive, and share with the DFBC Board by 2/14/14.
    • Student Council reviews all requests to avoid conflicts (e.g. ensure that different groups are not hosting similar fundraisers at the same time; avoid overloading the community)
    • Student Council approval must be given to move forward
      • Requests cannot be submitted more than 6 months in advance of the event.
      • Response time to requests is not known. Assume 2-4 weeks for now.
    • Once approved, date changes can usually be made with a simple phone call
  • Reviewed Concession Stand use
    • Each year a contract must be signed with Dr. Ray Perkins, DHS Athletic Director
    • Prior year contracts agreed to a 50/50 split in all concession proceeds
      • DFBC keeps 50% for supporting DHS Football
      • DHS keeps 50% for supporting DHS Athletics (all sports?)
    • Discussed negotiating w/Perkins… ask for either a greater % to DFBC or for a portion of the DHS funds to be directed specifically to DHS Football. Michelle Masters & Lance Blessing will schedule meeting on this before end of March.
  • Identified DFBC 2014 fundraising activities we’d like to pursue
    • 3 Carwashes – April, May & June
      • All teams participate on the same day- 3 locations, one for each team
      • Lance Blessing will submit the DHS Request form when he obtains a copy. Submit by 2/14/14. Target 3rd Saturday of each month – April, May & June, as preferred dates.
      • Michelle Masters will contact Arby’s (Alma & Guad), AutoZone (Dobson & Guad) and Chevron (Alma & Baseline) with planned dates. Complete by 2/14/14.
      • Need 12 hoses – Michelle Masters will submit donation request to Home Depot. Submit by 2/14/14.
    • Golf Tournament – early June
      • Dobson or Kokopelli? Other courses? No others recommended
      • Michelle Masters will contact Dobson to see what they offer and also Kokopelli to confirm deposit amount and tournament date of 6/14. Complete by 2/7/14.
      • Michelle Masters will complete the DHS Request form when Lance obtains a copy. June 14th is the date the Coaches prefer and communicated to Sarah Meraz. Submit by 2/14/14.
      • Need to schedule planning meetings (every other week for now, then weekly)
    • Concessions @ Home games
      • Pre-season – target to open Concessions for Spring Showcase on 5/15. Need to get signed contract with Perkins (MM & LB to compete; noted above).
      • Kelly Stout will complete the DHS Request form when Lance obtains a copy. Submit by 2/14/14.
      • Need to determine inventory needs.
    • Coach requested help w/Track concessions – Mar-April (outside DFBC)
      • Michelle Masters send email to Del La Torre – Julie, Sarah, Lance, Lindsey are willing help/coordinate. Will be done separate from DFBC. MM remind DLT that he needs ask for other Track parent volunteers and provide funds for initial inventory.
    • Graduation Water Sales
      • Theresa Blanca submitted form to DHS in November. Pending approval notification. Michelle Masters – request this update at next DFBC meeting.
    • Annual Fall Sports Program
      • Targeting completion 1st home Varsity game
      • No further discussion. Possibly Theresa Blanca on point for this?
    • Grants & Sponsorships
      • All attendees were asked to think about who they know, business owners, employees of restaurants, grocery stores, print shops, etc. Let them know we’re looking for sponsors. Contact Michelle or Kelly for additional information and sponsorship benefits.
      • Hohokam Grant – Michelle Masters will take point. Ask Theresa / Mark for all details including 2013 presentation , add demographic info.
      • Others – Kelly Stout & Michelle Masters continue to engage companies. Most require IRS Exempt Organization status. DFBC has applied for this.
    • Parent Meeting on 4/14
      • Fundraiser w/Scentsy (25%).
      • Kelly Stout will complete the DHS Request form when Lance obtains a copy. Submit by 2/14/14.
      • Kelly Stout will coordinate w/Scentsy contact.
    • Merchandise
      • Fan apparel , shirts/hats–looking for other vendors/options
        • Lindsey Blessing – check w/friends for other shirt vendors
        • Kelly Stout – check w/father regarding local shirt vendors he works with
        • Julie Erickson – Luv My Bling… Check w/food vendors near the store to see if they will participate in a fundraiser date coordinated w/Luv My Bling.
        • Michelle Masters – check w/East Valley Sports & also send email to Ron (Extra Innings) expressing concern with pricing. Need lower prices.
      • Spirit Cups – Michelle Masters ask Sarah Young to check Fundraising folder. Sarah Meraz confirmed the vendor brochure is there.
      • Stadium seats & cushions – sponsorships to fund cushions? Michelle Masters creating plan for this
      • Other ideas: Noisemakers, blankets, thunder sticks, beads, earrings, cowbells
      • 2015 Spring Carnival
        • Need to start planning soon. Will review next meeting.

Fundraising Meeting Minutes 2014-02-05

Meeting Minutes 2-5-14

Action item assignments are noted in Red below.

In Attendance:

Kelly Stout, Michelle Masers, Julie Erickson, Gilbert Bracamonte, Susana Bracamonte, Lance Blessing, Lindsey Blessing, Tricia Hill, Shernetra Scott, Wesley Young

Discussions & Action Items:

  • Reviewed 2014 potential team expenses that fundraising benefits. Examples:  Huddle license, Summer tournaments, Player development clinics, AZ Coaches Association fee, Coaches’ game-day shirts, game/training equipment, locker room upgrades, concession stand upgrades, etc.
  • Discussed 2014 fundraising activities that Coach De La Torre is coordinating – Subway cards, Cookie dough sales, Lift-A-Thon, player’s letter writing to family/friends
  • Reviewed DHS approval process (applicable for all fundraisers)
    • DHS has a request form that we need to complete and submit for each fundraising event
      • Form is in Donna’s office
      • Lance Blessing will obtain a copy, scan it, post it on his DFBC Google Drive, and share with the DFBC Board by 2/14/14.
      • Student Council reviews all requests to avoid conflicts (e.g. ensure that different groups are not hosting similar fundraisers at the same time; avoid overloading the community)
      • Student Council approval must be given to move forward. Requests cannot be submitted more than 6 months in advance of the event. Response time to requests is not known. Assume 2-4 weeks for now. Once approved, date changes can usually be made with a simple phone call
  • Reviewed Concession Stand use
    • Each year a contract must be signed with Dr. Ray Perkins, DHS Athletic Director
    • Prior year contracts agreed to a 50/50 split in all concession proceeds
      • DFBC keeps 50% for supporting DHS Football
      • DHS keeps 50% for supporting DHS Athletics (all sports?)
    • Discussed negotiating w/Perkins… ask for either a greater % to DFBC or for a portion of the DHS funds to be directed specifically to DHS Football. Michelle Masters & Lance Blessing will schedule meeting on this before end of March.
  • Identified DFBC 2014 fundraising activities we’d like to pursue
    • 3 Carwashes – April, May & June
      • All teams participate on the same day- 3 locations, one for each team
      • Lance Blessing will submit the DHS Request form when he obtains a copy. Submit by 2/14/14. Target 3rd Saturday of each month – April, May & June, as preferred dates.
      • Michelle Masters will contact Arby’s (Alma & Guad), AutoZone (Dobson & Guad) and Chevron (Alma & Baseline) with planned dates. Complete by 2/14/14.
      • Need 12 hoses – Michelle Masters will submit donation request to Home Depot. Submit by 2/14/14.
  • Golf Tournament – early June
    • Dobson or Kokopelli? Other courses? No others recommended
    • Michelle Masters will contact Dobson to see what they offer and also Kokopelli to confirm deposit amount and tournament date of 6/14. Complete by 2/7/14.
    • Michelle Masters will complete the DHS Request form when Lance obtains a copy. June 14th is the date the Coaches prefer and communicated to Sarah Meraz. Submit by 2/14/14.
    • Need to schedule planning meetings (every other week for now, then weekly)
  • Concessions @ Home games
    • Pre-season – target to open Concessions for Spring Showcase on 5/15. Need to get signed contract with Perkins (MM & LB to compete; noted above).
    • Kelly Stout will complete the DHS Request form when Lance obtains a copy. Submit by 2/14/14.
    • Need to determine inventory needs.
  • Coach requested help w/Track concessions – Mar-April (outside DFBC)
    • Michelle Masters send email to Del La Torre –  Julie, Sarah, Lance, Lindsey are willing help/coordinate. Will be done separate from DFBC. MM remind DLT that he needs ask for other Track parent volunteers and provide funds for initial inventory.
  • Graduation Water Sales
    • Theresa Blanca submitted form to DHS in November. Pending approval notification. Michelle Masters – request this update at next DFBC meeting.
  • Annual Fall Sports Program
    • Targeting completion 1st home Varsity game
    • No further discussion. Possibly Theresa Blanca on point for this?
  • Grants & Sponsorships
    • All attendees were asked to think about who they know, business owners, employees of restaurants, grocery stores, print shops, etc. Let them know we’re looking for sponsors. Contact Michelle or Kelly for additional information and sponsorship benefits.
    • Hohokam Grant – Michelle Masters will take point. Ask Theresa / Mark for all details including 2013 presentation , add demographic info.
    • Others – Kelly Stout & Michelle Masters continue to engage companies. Most require IRS Exempt Organization status. DFBC has applied for this.
  • Parent Meeting on 4/14
    • Fundraiser w/Scentsy (25%).
    • Kelly Stout will complete the DHS Request form when Lance obtains a copy. Submit by 2/14/14.
    • Kelly Stout will coordinate w/Scentsy contact.
  • Merchandise
    • Fan apparel , shirts/hats–looking for other vendors/options
      • Lindsey Blessing – check w/friends for other shirt vendors
      • Kelly Stout – check w/father regarding local shirt vendors he works with
      • Julie Erickson – Luv My Bling… Check w/food vendors near the store to see if they will participate in a fundraiser date coordinated w/Luv My Bling.
      • Michelle Masters – check w/East Valley Sports & also send email to Ron (Extra Innings) expressing concern with pricing. Need lower prices.
    • Spirit Cups – Michelle Masters ask Sarah Young to check Fundraising folder. Sarah Meraz confirmed the vendor brochure is there.
    • Stadium seats & cushions – sponsorships to fund cushions? Michelle Masters creating plan for this
    • Other ideas: Noisemakers, blankets, thunder sticks, beads, earrings, cowbells
    • 2015 Spring Carnival
      • Need to start planning soon. Will review next meeting.

Board Meeting Minutes 01-28-14

DOBSON FOOTBALL BOOSTER CLUB
Board Meeting Minutes
January 28, 2014 at 6:00pm
Lance and Lindsey Blessing’s Home


President: Sarah Young                                         1st Vice President: Julie Erickson
2nd Co-Vice President: Michelle Masters                        2nd Co-Vice President: Kelly Stout
Treasurer: Lance Blessing                                      Secretary: Theresa R. Blancas
Member Chair: Marissa Smith                                    Class Rep-Sophomores: Lindsey Blessing
Class Rep-Sophomores: Jodi Kelly


Meeting Attendees:
Sarah Young, Julie Erickson, Michelle Masters, Lance Blessing, Theresa Blancas, Lindsey Blessing, Coach George De La Torre.

 

Call to order:
Sarah Young called meeting to order for the Dobson Football Booster Club Board at 6:15pm on Tuesday, January 28, 2014.

Motion to start the meeting: Julie Erickson
Seconded: Michelle Masters
All in Favor: Yes
Opposed: None

 
Budget – It was decided that a formal DFBC budget was necessary but much of our budget depends on the Football Program’s needs and that budget comes from Coach. The Board will work on our part of the budget in the meantime and, once Coach provides his budget, we will create a formal 2014 budget.  
Bank account – Lance Blessing reports low balance and may receive charge. He wonders what fundraisers we could do early in order to raise our accounts. Discussion included car washes (not until April), moving the balance from the old account (still waiting on outstanding checks). It was decided we may have to pay the charge or, once it is on our account, call and explain our situation and request it be waived. It would be the first time we requested such a waiver.


Graduation Water Sales – Paperwork was completed by Theresa Blancas in Nov 2013 and turned into Donna Koch. Theresa saw Donna last week and had previously sent her an email requesting status but she had not yet replied with confirmation of approval. Theresa will send another request for status.

Parent Partnership Meeting at District – this was the meeting last week that the District required at least one representative be present. Theresa Blancas attended and took notes. There was lots of information provided and we will upload the information in an electronic file so that everyone has access because it is better for our organization that more than one person is familiar with the new rules. One of the most pertinent pieces of information for DFBC was regarding food. The new food rules take effect 07/01/2014. NO food can be cooked on site due to our current food permit limitations, including for Team Meals. Only restaurant cooked/catered/picked up & dropped off at DHS food OR pre-packaged foods are permitted. The District’s menus, especially the Al-A-Carte Menu, and vending machines will all be redone.

COACH –
Last Thursday of spring football = Spring Showcase Thursday, 05/15/2014. It Starts on Monday, 05/05/2014.
TRACK HAS CONCESSIONS during the spring and Coach DLT is a Track Coach. He says we can plan on working Concession Stand during the Spring Showcase.
6:30pm start time – 8:30pm (approximate)
Plan on speaking about DFBC
Only state Players are in track at that point.
 
Letter writing contributions
·         During 6th period
·         Hopefully end of February 2014
·         Need volunteers to proof, etc, like last year

4 fundraisers in spring for FB
* Liftathon – Coach handles thru bookstore (100%)
* Cookie dough – April, delivered just before camp (50/50)
* Discount Cards
* Subway cards – last minute, $10 sell (80% to us), in summer.
 
Like last year, Coach will need continuing help with organizing.

Pictures are not until August. Dates are problems because Varsity makes team cuts, etc. Theresa Blancas will speak with Donna Koch regarding dates for other groups photos, trying to get them earlier because in 2013 many of the other groups would not have had their photos in the Program had it been done on time.

Coach will email important dates and Theresa Blancas will calendar them for the Board and include them in appropriate mass emails.

Coach/Alex Gomez, Equipment Manager, will need help with Equipment Distribution.

Camp 07/20-27/2014 (Sunday – Saturday)
·         bagels, juice, etc
·         tables with lines for organization
·         SCHOOL NOT INVOLVED – ALL FUNDS due BEFORE camp. Was MUCH better organized in 2013 as a result and Coach would like it to be the same.


Coach will provide lists for Players Accounts.
·         Any funds submitted to a Player’s account that is above & beyond goes to Summer Lifting but NOT PAY TO PLAY (per district), then it goes into the Football Program’s general account.
·         Needs to be COMMUNICATED TO PARENTS. DFBC will be sending the information via mass emails.
 

Theresa Blancas will email to Coach the Check Request Form for 2014. .
 

PRIORITIES
1) Hudl license – Nov 17, 2014 expires – paid
2) Team tournaments during summer –
a) JV / Frosh – WHS est $125 / team
b) Varsity – ASU fat man’s challenge $300
c) Varsity – free ones (Chandler jamboree, Tempe, Shadow Mtn)
3) Player development
a) Jeff Tricky Camp – March – made the kids pay 50%
b) Planning on sending 4 QBs and 4 WRs = 8 (approx $200 each total)
c) At Pinnacle HS
d) AZ FB Coach’s Assoc -- $400 approx – April
4) During season – one set of Coach’s Apparel for games. Approx 17 again.
5) Glazier Clinics -- $300 – Coach’s education. Access to nationwide clinics, internet classes for coach’s – March

 
Down the road: banquet, highlight night,
17 returning seniors, majority of Varsity will be juniors, probably over 30.


NEXT GENERAL MEETING – VOTE and DISCUSSION is required for GLAZIER & TRICKY.

Sarah Young – can we use those helmets TOSSED by Sun Valco (rejected for recertification) for decoration???

Coach – Sun Valco / Tempe. They have lately been keeping the helmets. He will ask Alex re where are they?

Theresa Blancas will email Coach to remind him to contact Tyler/Sun Valco regarding rejected helmets returned.

Coach – how do we justify getting rid of helmet by District? Make sure not used by another Player.

Lou Coupey – JV / Varsity / Freshmen – pictures 8x10 / 11x17 – put on JV / Frosh locker rooms.

JE – vinyl letters on wall, reasonable.

Therea Blancas will check with Mark Meldrum / HoHoKam Foundation regarding Grant Deadlines / Applications. We will see whether Mark Erickson has time to do this, since he was the first contact and has had the most contact with Meldrum.

 
CHAIRS / AWNINGS / RUNNER (rubber) – for Spring. FOLLOWUP – then general meeting Agenda for financial votes.

Michelle Masters – we received apparel quote from Ron/Extra Innings (previously East Valley Sports). We will continue to work with him on better pricing.

BOARD MTG – PROPOSED SPONSOR PRICE LIST – once finalized then WEBSITE  page for Sponsor Price.


PayPal – squared away – Lance

April meeting – Parent meeting.

Julie Erickson – Luv My Bling – new location. Frye Rd, south of Chandler Mall, near Sports Authority, next to Jason’s Deli. Restaurants.

Combine fundraiser restaurant & Luv My Bling.

Trying to get her to a Varsity game, maybe also JV.

Try to organize and finalize by April Parent meeting.


COACH – FEBRUARY AT SUMMIT / RHODES. Their spring camp is in April. (last wk?)

 
Theresa Blancas will email Coach regarding followup for Main Auditorium availability for Mandatory Parent Meeting on April 17, 2014.

 
Michelle Masters - golf tourney reservation – vote on money for deposit $250. She will also check with Dobson Ranch re catering.


Sarah Young – INSURANCE – NBCTC -- $9 / mo Arrow Storage – can get additional insurance via NBCTC then

 
YARD SIGNS – NUMBERING prior to distribution.


COACH – APRIL – USUALLY PHYSICALS (free). COACH – check dates re physicals.

Sarah Young – suggests more car washes. One monthly – April, May, June

Theresa Blancas –  INVEST IN HOSES, SPLITTERS.

Michelle Masters – locations? Same – agreed. Michelle will followup regarding locations and potential dates.


Sarah Young – PROGRAMS & TEAM MEALS – COORDINATORS AT NEXT GENERAL MEETING AGENDA.


NEXT GENERAL MEETING AGENDA

COACH – when Players travel for summer passing league, if any funds are left over, he would like to know whether DFBC can provide a meal or two.

 
Motion to close the meeting: Michelle Masters
Seconded: Lance Blessing
All in Favor: Yes
Opposed: None
Meeting was closed at 7:48pm

 

ADDENDUM –

Julie Erickson – immediately after meeting was closed, Julie reported that she will be out of town for our general meeting on March 11, 2014.

 

Coach – Coach De La Torre texted Theresa Blancas/Secretary on 02/01/2014 and requested we add to his Financial Priority List as the “most important and expensive request” the Agape Productions Game Filming. “Like last year, our school club will pay for the JV and Freshmen.” Coach also requested that we add this item for voting on our next general meeting Agenda.

 

Booster Club General Meeting Minutes January 13, 2014

[Final version approved by members 3-11-14]

Dobson Football Booster Club
General Meeting Minutes
January 13, 2014 at 6:30pm

Meeting Location: Julie Erickson’s Home
Meeting Attendees: Julie Erickson, Sarah Young, Michelle Masters, Marissa Smith, Theresa Blancas, Lance Blessing, Lindsay Blessing. Attended by Proxy: Kelly Stout, Coach De La Torre, Jodi Kelly, Jana Leineweber. In attendance for Senior Moms Recognition only: Sarah Meraz, Susan Hernandez.

Call to Order:
Sarah Young called the meeting to order for the Dobson High School Football Booster Club at 6:40 pm, Monday, January 13, 2014.

Motion to start the meeting: Julie Erickson
Second: Michelle Masters
All in favor: Yes
Opposed: None

Introduction of New Members:
Sarah Young recognized no new Members present but reminded returning Members of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

Sarah also recognized that we had an abbreviated Agenda for this meeting in order to have more time for the social that follows to recognize Senior Moms.

Meeting Minutes and Financial Vote:
A. December 2013 Meeting Minutes vote – hard copy for Member review
Motion: Michelle Masters
Second: Lance Blessing
All in Favor: Yes
Opposed: None

B. December 2013 Financials vote – hard copy for Member review
Motion: Sarah Young
Second: Michelle Masters
All in Favor: Yes
Opposed: None

Other Business:
A. Theresa Blancas will contact Kristina Cormier/2013 Co-VP of Fundraising, regarding receipt book and, if appropriate, obtain it and/or our copies of DFBC receipts and forward to Lance Blessing/2014 Treasurer.
B. Lance Blessing reported, with Dr. Walker’s check for $1,000.00 now deposited, the total for the Golf Tournament was $9,782.85 with our NET of $5,692.82.
C. Discussion regarding moving our general meetings from Mondays to Tuesdays. After discussion the following was decided:
1) DFBC General Meetings will be on the SECOND TUESDAYS of the month, beginning Tuesday, February 11, 2014.
2) DFBC FULL Board Meetings (not just Executive) will be every other week until the season starts, then we will readdress the necessity. FULL Board Meetings will be the SECOND AND FOURTH TUESDAYS of the month, beginning Tuesday, January 28, 2014, at 6:00pm at the Blessings home.
D. Theresa Blancas will attend the District required meeting called Parent Partnership and report back to the Board and the General meeting.
E. Julie Erickson will forward an email she received from Donna Koch to the general account to forward to the Board. It is an email of gratitude to the DFBC.
F. Discussion for preparation of Step Up Night was made. We will get blue paper, a helmet and a jersey from Coach, and maybe some other odds and ends to decorate our table. Theresa will print Contact List Forms.

New Business:
Michelle Masters and Kelly Stout / Co-VPs of Fundraising, will host a Fundraising Committee on Wednesday, January 22, 2014 at 6pm at Native New Yorker’s. They will forward an email to the general account for Theresa can share it to our Contact List as an invitation.

Motion to close the meeting:
Motion: Lance Blessing
Second: Julie Erickson
All in Favor: Yes
Opposed: None
Meeting closed at 7:18pm.

Booster Club General Meeting Minutes December 2, 2013

Dobson Football Booster Club

Meeting Minutes

December 2, 2013

 

Meeting Location: DHS Football Coach’s Office

President: Susan Hernandez 1st Vice President: Julie Erickson

2nd Co-Vice President: Kristina Cormier 2nd Co-Vice President: Sarah Meraz

Treasurer: Sarah Young Secretary: Theresa Blancas

Member at Large: Michelle Masters Member Chair: Marissa Smith

 

Meeting attendees:

Julie Erickson, Sarah Meraz, Susan Hernandez, Sarah Young, Michelle Masters, Marissa Smith, Theresa Blancas, Lance Blessing, Lindsay Blessing, Kelly Stout. Attended by Proxy: Kristina Cormier, Coach De La Torre, Jodi Kelly, Jana Leineweber.

 

Call to Order:

Susan Hernandez called the meeting to order for the Dobson High School Football Booster Club at 6:37 pm, Monday, December 2, 2013.

Motion to start the meeting: Marissa Smith

Second: Michelle Masters

All in favor: Yes

Opposed: None

 

Introduction of New Members:

Susan recognized no new Members present but reminded returning Members of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

 

Meeting Minutes and Financial Vote:

Meeting Minutes and Financials vote will be at end of meeting. During the meeting hard copies of November 2013 Meeting Minutes will be passed throughout the room for member review prior to voting at the end of the meeting. November 2013 Financials will be voted on via email because the bank statement was not yet available for printing at the time of preparation for this meeting.

 

Business Agenda:

A. Sarah Young –

  • Debit/credit card mobile swipe – and new account for corresponding new account are still on hold until 501(3)C formal Confirmation. Option for 2 devices (one for each Concession side) will be discussed once our 501(3)C has been officially accepted.

  • Concessions – $4,200.00 above expenses but does not include Football Program splits, which are 50/50. Football Program check has been delivered by Theresa Blancas to the Bookstore for deposit into their club account and the deposit slip has been received by Sarah Young/Treasurer. Check was for $2562.47 – per our agreement that is 50% of our Concession Sales, which is almost $1,000.00 more than last year.

B. Mark Erickson – status of 501(c)(3) –

  • Still waiting on formal Confirmation.

  • Bylaws changes – Theresa Blancas is in the process of reviewing and making recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board. Still in process as our preference is to only vote on this once.

  • Insurance – Julie Erickson – status of approved membership to NBCTC – National Booster Club Training Council at starting cost of $309. Still waiting on official 501(c)(3) Confirmation in order to pay due to PayPal transaction issue.

C. Golf Tourney wrap-up (post-150 days) – A/R, A/P, Debriefing – Dr. Walker sponsorship, final financial numbers. Update by Sarah Meraz:

  • Sponsorship check still not received. Sarah Meraz was told it should be in our mail. Julie Erickson will check mailbox. Follow up required to complete transaction prior to end of calendar year 2013 and closing of the bank account. Follow up by Sarah Meraz and/or Sarah Young or Lance Blessing / Treasurer 2013 and 2014, respectively.

D. Coach’s Football Program financials shared with DFBC – transition. Susan Hernandez had not spoken with Coach yet. Follow up is required by 2014 Board.

 

Other Business:

A. Yard Signs – Second collection date will be this Saturday, 7am, in the Horseshoe Drive.

B. Locker Room Project – removal status – Theresa Blancas. All items removed from Alex Gomes/Equipment Manager’s room to Sarah Young’s home, inside the house.

C. Highlight Night – Sarah Meraz/Coordinator. Julie Erickson has update regarding gifts. Everything went great, gifts have been distributed either personally or via Coach De La Torre.

D.  Banquet Night – Susan Hernandez reports that the banquet went great.

 

Fundraisers:

A. East Valley Sports – Susan Hernandez – status of East Valley Sports website contract. She will tgalk to him on 12/13/2013, when at DHS for home Wrestling match. Previously reported that the EVS rep will come and bring his computer and we can see three (3) styles of shirts, set it up now, and wait to push it public until whenever we tell him.

B. Stadium chairs – Sarah Meraz – She will provide contact information for purchasing from Linda Murphy but Linda’s computer crashed. Sarah Meraz will followup with the Bookstore regarding inventory and any funds due to DFBC.

C. Luv My Bling – Julie Erickson – In-store fundraiser follow up. Julie reports that our check from them for $145.00 has been received and deposited by DFBC. They are definitely interested in continuing our relationship next year but they will be moving locations. We are also interested in another in-store fundraiser. Julie will follow up.

D. Water Donations –

  • Theresa Blancas – status of Fry’s water and meal donations via Corporate offices. Still waiting on their notification. Follow up is required and will be by Theresa.

  • Kelly Stout – Walmart for water donations – She has been advised to start contact them this Spring.

E. Graduation Water Sales – Susan Hernandez will submit the paperwork for Water Sales only. No Breakfast/Coffee because it did not go well and Dutch Brothers said it was our fault for not properly advertising but Susan says they were also very late and by the time the coffee was ready the Student’s names were being called. – Susan Hernandez will follow up with Donna Koch.

F. Spring Carnival – committee needs to be formed for research and planning. Susan Hernandez will provide contact information for Michelle / Amusement Park to Michelle Masters and Kelly Stout, our 2014 Co-VP’s of Fundraising. It was previously decided that a Spring of 2015 date is more realistic. Put it on the Agenda early for Spring 2015 because they are often booked a year in advance.

G. HoHoKam Foundation Grant – status of reimbursement to Julie Erickson for Locker Room Project photos. Sarah Young reports that a check will be issued today to Julie Erickson with her receipts.

H. Susan Hernandez – money from Program sales in stands at away game to Sarah Young. Susan will give the Program sales money to Sarah when we meet for bank transition from 2013 to 2014 on Saturday. Susan reports that 13 Programs were sold at the away game vs Apollo HS.

I. Digital ads on new scoreboard – follow up with Dr Perkins regarding details is required in order to know how to “sell” this to next year’s sponsors. Susan Hernandez has not yet obtained any information.

 

Coach: Per his conversation with Theresa Blancas, he will not be in attendance at December meeting due to illness.

 

New Business:

A. Susan Hernandez will followup with District regarding how to get shelving installed. Susan will follow up with Donna Koch.

  • Lindsey Blessing – Her brother wants to know who cleans the schools because he has a cleaning company. Susan Hernandez reports MPS District crews. Kelly Stout suggests calling the District for the deadline for their annual contract bids.

  • Kelly Stout – chip clip donations. She was waiting on the final information regarding Concession Stand shelving. She will donate the chip clips but wants to be sure which style to order.

  • Kelly Stout – microwave donation. Thank you for Home donation and in advance for next year’s donation for Visitor side.

B. Installation of 2014 DFBC Board Members – for transition purposes, take effect as of December 3, 2013. Per DFBC Bylaws transition includes bank, Arrow Storage, relinquishing of keys for locks and code to DHS Shed and Arrow Storage Unit, all information from 2013 Board Members relinquished to 2014 Board Members, and other paperwork for District, 501(c)(3), and others.

  • Discussion regarding Concession Stand Coordinator being separate from Co-VP of Fundraising.

  • Lindsey Blessing and Kelly Stout agree to be the Coordinating Team for Concession Stand for 2014.

  • Thank you to outgoing 2013 Board Members for their service to DFBC:

    • President: Susan Hernandez

    • 1st Vice President – Special Events: Julie Erickson

    • 2nd Co-Vice President – Fundraising: Sarah Meraz

    • 2nd Co-Vice President – Fundraising: Kristina Cormier

    • Treasurer: Sarah Young

    • Secretary: Theresa Blancas

    • Member-At-Large: Michelle Masters

    • Member Chair: Marissa Smith

  • Welcome to incoming 2014 Board Members:

    • President: Sarah Young

    • 1st Vice President – Special Events: Julie Erickson

    • 2nd Co-Vice President – Fundraising: Kelly Stout

    • 2nd Co-Vice President – Fundraising: Michelle Masters

    • Treasurer: Lance Blessing

    • Secretary: Theresa Blancas

    • Member Chair: Marissa Smith

    • Team Representative – Sophomores: Lindsey Blessing

    • Team Representative – Sophomores: Jodi Kelly

  • Theresa Blancas will set up the bank appoint and send notification to appropriate Board Members, which are Sarah Young, Lance Blessing, Kelly Stout, and Theresa Blancas, once Susan Hernandez notifies us whether she is available on Saturday, 12/07/2013 (she believes so but needs to confirm). Susan also said she will relinquish keys, codes, and information in bins at the Saturday appointment.

 

Meeting Minutes and Financials vote:

A. November 2013 Meeting Minutes vote – hard copy for Member review

Motion: Sarah Young

Second: Lindsey Blessing

All in Favor: Yes

Opposed: None

 

B. November 2013 Financials vote –  approval vote will be done via email because the bank statement was not yet available for printing at the time of preparation for this meeting.

 

Motion to close the meeting:

Motion: Marissa Smith

Second: Julie Erickson

All in Favor: Yes

Opposed: None

Meeting closed at 7:02pm.

ACTION ITEMS:

1. Sarah Young – debit/credit card mobile swipe and new account for corresponding new account are still on hold until 501(c)(3) formal completion. Option for 2 devices (one for each Concession side) will be discussed once our 501(c)(3) has been officially accepted.

2. Mark Erickson – status of 501(c)(3) formal Confirmation.

3. Golf Tourney wrap-up (150 days) – Dr Walker – Sponsorship check still not received. Sarah Meraz was told it should be in our mail. Julie Erickson will check mailbox. Follow up by Sarah Young / Lance Blessing.

4. Coach’s Football Program financials shared with DFBC – transition. Follow up is required.

5. Theresa Blancas is in the process of  reviewing and making recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board.

6. Julie Erickson – status of approved membership to NBCTC – National Booster Club Training Council at starting cost of $309.  Waiting on 501(c)(3) official Confirmation.

7. East Valley Sports – follow up is required to setup an appointment with EVS here at DHS.

8.  Locker Room Project – Tabled until Spring (awnings, chairs, runners).

9. Stadium Chairs – Sarah Meraz will provide contact information for purchasing and will followup with the Bookstore regarding inventory and any funds due to DFBC.

10. Luv My Bling — Julie Erickson — follow up for in-store fundraiser for next year.

11. Theresa Blancas – status of Fry’s water and meal donations via Corporate offices.

12. Kelly Stout will check with Walmart for water donations – in the Spring of 2014.

13. Susan Hernandez – will follow up with Donna Koch re Graduation Water Sales paperwork.

14. Spring Carnival – a committee is necessary for research and planning.

15. HoHoKam Foundation Grant – Sarah Young – status of reimbursement of Julie Erickson.

16. Susan Hernandez will followup with District regarding how to get shelving installed.

17. Kelly Stout — chip clip donations – waiting on District shelving issue.

18. Kelly Stout — microwave donation – waiting on District shelving issue.

19. Susan Hernandez – money from Program sales in stands at away game to Sarah Young.

20. Digital ads on new scoreboard – follow up with Dr Perkins is required to know how to sell to 2014 Program sponsors.

21. Email voting of approval of November 2013 Financials – Theresa Blancas.

22. Transition from 2013 Board Members to 2014 Board Members – Bank, Arrow Storage, District paperwork, relinquishment of keys, codes, information in bins.

September 9, 2013 Booster Club Meeting Minutes

Dobson Football Booster Club

Meeting Minutes

September 9, 2013

 

Meeting Location: DHS Football Coach’s Office

President: Susan Hernandez

1st Vice President: Julie Erickson

2nd Co-Vice President: Kristina Cormier

2nd Co-Vice President: Sarah Meraz

Treasurer: Sarah Young

Secretary: Theresa Blancas

Member at Large: Michelle Masters

Member Chair: Marissa Smith

 

Meeting attendees:

Julie Erickson, Kristina Cormier, Sarah Meraz, Susan Hernandez, Sarah Young, Michelle Masters, Marissa Smith, Theresa Blancas, Coach De La Torre, Jana Leineweber, Lance Blessing, Lindsay Blessing, Kelly Stout, Adrian Trice. Attended by Proxy: Jodi Kelly.

 

Call to Order:

Susan Hernandez called the meeting to order for the Dobson High School Football Booster Club at 6:34 pm, Monday, September 9, 2013.

Motion to start the meeting: Sarah Meraz

Second: Julie Erickson

All in favor: Yes

Opposed: None

 

Introduction of New Members:

Susan recognized new Members and reminded them of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

 

Meeting Minutes and Financial Vote:

Meeting Minutes and Financials vote will be at end of meeting. During the meeting hard copies of both September 2013 Meeting Minutes and September 2013 Financials will be passed throughout the room for member review prior to voting at the end of the meeting.

 

Business Agenda:

A. Sarah Young – status of debit/credit card mobile swipe and new account for corresponding new EIN – still on hold until 501(3)C completion. Option for 2 devices (one for each Concession side), which will be discussed once our 501(3)C has been officially completed.

B. Social Networking update – Michelle Masters – all is going well, traffic up on Facebook and Website.

C. Golf Tourney wrap-up (almost post-90 days) – A/R, A/P, Debriefing – Dr. Walker sponsorship, final financial numbers. Update by Sarah Meraz:

  • Dr Walker – told it should be in our mail. Julie Erickson will check mailbox.
  • Dairy Queen – check was received.
  • Dairy Queen donated cakes for highlight night + coupons for principal and football coach for incentive and/or Booster Club can hand out to pick up trash, not swearing, good behavior, etc. They are under new management and he has been a great help. He can tell profits were down due to last year’s management. He donated dilly bars for our AZ Cardinal Reception for our first game on  8/30/2013.

D. Coach’s Football Program financials shared with DFBC – transition. Susan Hernandez has not yet reminded Coach.

E. Mark Erickson – status of Hohokam Foundation — SURPRISE — NO CONTACT = NO GRANT. They said they would contact the organizations that received grants by the end of August. We were not contacted therefore we did not receive a grant.

F. Mark Erickson – status of 501(3)C folder review and direction:

  • Mark Erickson was not present but, to our knowledge, we are still in process.
  • Theresa Blancas will review and note recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board. Discussion and vote during general meeting is required – in process.
  • Julie Erickson — Insurance quotes update for Business Owner’s Policy (aka BOP). Michelle Masters will provide more info to Julie Erickson.

 

Other Business:

A. Yard Signs – Susan Hernandez status. Freshmen – delayed. Susan will ask Nicole Masson to make new stencil. Varsity had to make new template – done. JV – done and can be handed out at Wednesdays home game.

  • JV Yard Signs will be handed out this Wednesday. Newest roster shows 48. Per Susan that’s exactly our inventory. Roster checkoffs must be done when picked up.
  • Freshmen – need committee to complete because short and need more signs made, per Nicole Masson. Susan will ask Nicole to make a new template then complete the signs.

B. East Valley Sports – Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract. Susan will contact EVS and will meet soon.

C. Sarah Meraz reported regarding stadium chairs – Vicki at the Bookstore sold two (2) more and has checks for us.

  • Sarah Meraz will followup with the company regarding a reorder.
  • Susan Hernandez will followup with Vicki at the Bookstore regarding current inventory.

D. Locker Room Project – Susan Hernandez status. All original artwork is complete (Mustang over door, logo on floor, plus Mustang on outside wall for gameday). Framed team photos still need to be completed and hung. Awning and chairs not done.

  • Julie Erickson – Team posters follow up. Susan laminated teh last ones and they are complete then go to Coach for the frame. Coach had photos from Lou Coupy and Lou Coupy laminated them. Coach purchased them ($20 for 5 then 1 free – this year’s was free). Julie is getting them framed. Jerry Hernandez and Craig Masson will hang them up.

E. Sarah Meraz reported we had lots of great help from DFBC for the 08/30/2013 AZ Cards reception. They were impressed by our food selection. Go to www.mpsaz.org to see photos. Many thanks to Sarah Meraz for hosting in the room during the game on our behalf!

 

Fundraisers:

A. Julie Erickson – Luv My Bling in-store fundraiser follow up. She can only come that one time but 20% in store to DFBC is ongoing.

  • Put a notice in the Spirit Boutique.
  • Put a notice in all announcements
  • Our 20% will be given to us after the end of the season.

B. Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker – setup monthly pickup. Susan will pick up on Wednesday after school with Theresa Blancas. There are new contact names at both stores, new managers at both.

C. Julie Erickson – status of potential for DHS Art Club for face painting at Home Games, Homecoming, via Coach Wells. Julie will followup again as Coach Wells previously said yes but must evaluate students. Julie thinks one game, either Homecoming or Senior Night.

D. Fall Carnival – discuss possible dates or possible Spring dates. Discussion: not fall but spring, aka Spring Fling. Michelle is contact for the company we previously used. Susan Hernandez will followup with Michelle regarding their available dates in the spring then we can followup regarding other DHS home sport schedules.

 

Coach:

A. Coach suggests we sell  ads to scroll on the new digital scoreboard. He will followup with Dr. Perkins.

B. Coach asked Theresa Blancas to send email when appropriate regarding October 12, taking Varsity Players to ASU-CO game. District will pay for buses but Players must have signed permission slips turned into Coach.

C. This week Coach reguests Pregame Meal served by 2:15pm due to traffic concerns to Glendale. Buses plan on leaving at 3:30pm so they can arrive by 5pm.

  • Freshmen – tomorrow (Tuesday) 2:15pm-2:30pm. Snacks only. Coach T informed the Blessings that he will handle distribution.
  • JV at home on Wednesday at 6pm. Susan Hernandez says best for DFBC to serve tailgate meal to Varsity between 5:30PM-5:45PM. Coach says they will be done by 5pm that day. Susan reminded everyone that the purpose of serving the tailgate meal to Varsity is for team bonding and support of their JV Teammates so they stay at the game. DFBC will grill the tailgate meal and serve Varsity at 5:30pm.

 

New Business:

A. Concession Stand Procedures – Susan Hernandez explained sign-in sheet, so we know who’s present. Thanks to the Blessings on Visitors side on both Varsity nights. Please sign-in whether or not you handle money.

  • Sarah Young further explained new procedures – Vendor sales (aka Chick-Fil-A, Jimmy & Joe’s, etc), has a form with Vendor name, quantity, cost, and price sold. This information is especially important if the price changes later during the game, then be sure to inventory at the end of the night.

B. Susan Hernandez – water was delivered to Coach’s office. Susan will get them tomorrow for the Concession Stand.

C. Senior Night – Julie Erickson is our Coordinator. All Seniors at Fall Sports are included during this event. This year it is Friday, Nov. 1. As we get closer to the event, Julie will let us know what help is required, including banners and field assistance the night of the event.

C. Highlight Night – Previously we did it in the cafeteria, showed highlight films and photos, served ice cream cake and drinks. Coach suggested a separate night for Varsity to spend more time in tribute and for awards. Susan Hernandez will followup with dates and paperwork with Donna Koch.

D. Banquet – formal with Athletic Department. Per Coach, few awards handed out that night but then he will re-present those same awards plus others during our Highlight Night.

 

Meeting Minutes and Financials vote:

A. August 2013 Meeting Minutes vote – hard copy for Member review

Motion: Michelle Masters

Second: Sarah Young

All in Favor: Yes

Opposed: None

 

B. August 2013 Financials vote –  hard copy for Member review

Motion: Marissa Smith

Second: Kristina Cormier

All in Favor: Yes

Opposed: None

 

Motion to close the meeting:

Motion: Julie Erickson

Second: Lance Blessing

All in Favor: Yes

Opposed: None

Meeting closed at 7:38pm.

 

 

ACTION ITEMS:

1. Sarah Young – status of debit/credit card mobile swipe and new account for corresponding new EIN – still on hold until 501(3)C completion. Option for 2 devices (one for each Concession side), which will be discussed once our 501(3)C has been officially completed.

2. Golf Tourney wrap-up (almost post-90 days) – A/R, A/P, Debriefing – Dr. Walker sponsorship, final financial numbers. Update by Sarah Meraz:

  • Dr Walker – told it should be in our mail. Julie Erickson will check mailbox.

3. Coach’s Football Program financials shared with DFBC – transition. Susan Hernandez has not yet reminded Coach.

4. East Valley Sports – Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract.

5. Yard Signs – JV ready to handout. Freshmen need more made then handed out. Susan Hernandez will followup with Nicole Masson to make more Freshmen signs.

6. East Valley Sports – Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract. Susan will contact EVS and will meet soon.

7. Stadium chairs – Pick up checks from Vicki at the Bookstore for two (2) more sold. Sarah Meraz will followup with the company regarding a reorder. Susan Hernandez will followup with Vicki at the Bookstore regarding current inventory.

8. Locker Room Project – Susan Hernandez status. Per Julie Erickson framed photos still need to be completed and hung. Awning and chairs not done.

9. Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker – setup monthly pickup.

10. Julie Erickson – followup regarding status of potential for DHS Art Club for face painting at Home Games, via Coach Wells.

11. Fall Carnival – Susan Hernandez will followup with Michelle / amusement company regarding their available dates in the spring then we can followup regarding other DHS home sport schedules.

12. Digital ads on new scoreboard – Coach will followup with Dr. Perkins regarding selling additional ads.

13. ASU-CO game – Theresa Blancas will send email when appropriate regarding October 12, taking Varsity Players to ASU-CO game. District will pay for buses but Players must have signed permission slips turned into Coach.

14. Senior Night – Julie Erickson is Coordinator and will notify membership when and what type of assistance is needed as we get closer to the Nov 1 event.

15. Highlight Night – Susan Hernandez will followup with dates and paperwork with Donna Koch.

 

 

ADDENDUMS TO SEPTEMBER 9, 2013 MINUTES

VOTES VIA EMAIL

 

A. Vote via email on 09/10/2013:

DFBC will be grilling for our Varsity Team on Wednesday, 09/11/2013, just prior to our home JV game, so they are able to stay at the JV game in support of their Teammates and not be hungry. Kristina Cormier, our Co-VP of Fundraising, will be shopping for our Varsity BBQ and has requested a vote for $120.00 for the supplies.

Motion: Adrian Trice

Second: Theresa Blancas

All in favor: Yes

Opposed: None

This motion passed but, because the home JV game on 09/11/2013 was postponed due to too much water on the field, these funds were used for the Varsity BBQ at our home JV game on 09/26/2013.

 

B. Vote via email on 09/18/2013:

Kristina Cormier, our Co-VP of Fundraising and Concession Stand Coordinator, has requested vote for approval $60.00 for purchase of Barros pizza to sell during our Freshman Game tonight. This will cover the cost of 6 Pizzas.

Motion: Nicole Masson

Second: Sarah Young

All in favor: Yes

Opposed: None

This motion passed.

 

C. Vote via email on 09/22/2013:

Theresa R. Blancas, DFBC Secretary, proposed we have a standing weekly “allowance” for Concession Stand purchases in an attempt to be proactive and to limit our votes via email. She further proposed the allowance be split in the following way:

 

The first allowance would be for weekly Concession Stand replenishing in the amount of $200.00.

— Because we did most of the large shopping at the beginning of the season and, due to our lack of storage space, we must shop weekly. The amount of purchase depends on whether that week we have one or two home games. This amount does not include Vendor purchases, like Chic-Fil-A.

 

She further proposed a standing weekly allowance for Concession Stand Vendor purchases of $250.00

— Vendor purchases can be as low as $80.00, again depending on whether that week we have one or two home games .This vendor allowance would be for Chic-Fil-A, Jimmy & Joe’s Pizza, Barro’s Pizza, and any other Vendor purchase.

 

The proposal is for a total standing weekly spending allowance for Concession Stand purchases of $450.00, broke down to $200.00 for weekly Concession Stand replenishing and $250.00 for Concession Stand Vendor purchases.

— All receipts are turned into our Treasurer and tracked accordingly. Per our DFBC Bylaws, if this proposal is approved, on the occasion where our weekly spending exceeds the above limitations, a followup vote via email to approve the difference will be required.

Motion: Sarah Young

Second: Julie Erickson

All in favor: Yes

Opposed: None

This motion passed.

JV Blue & White Scrimmage / Parent Meeting

Dobson HS Junior Varsity Football Team will have their Blue/Silver Scrimmage on Saturday, August 24th, at 9:00am on the south practice field at Dobson High School. Coach Wells will be coaching the Blue Team and Coach Celaya will be coaching the White Team. As of right now, we are slated to play two full quarters of football. This is to be as close to game situations as possible. No coaches on the field, time will be enforced between plays, etc.

There will be a brief JV parent meeting in the classroom next to the Weight Room immediately following the scrimmage.

August 12, 2013 Booster Club Meeting Minutes

Dobson Football Booster Club

Meeting Minutes

August 12, 2013

Meeting Location: DHS Football Coach’s Office

President: Susan Hernandez

 1st Vice President: Julie Erickson

2nd Co-Vice President: Kristina Cormier

2nd Co-Vice President: Sarah Meraz

Treasurer: Sarah Young

Secretary: Theresa Blancas

Member at Large: Michelle Masters

Member Chair: Marissa Smith

Meeting attendees:

Sarah Meraz, Kristina Cormier, Sarah Young, Susan Hernandez, Michelle Masters, Kim Gidley, Julie Erickson, Michelle Outie, Theresa Blancas, Coach De La Torre, David Cormier, Nicole Masson, Marissa Smith, Mark Erickson, Jerry Hernandez, Jana Leineweber, Lance Blessing, Lindsay Blessing, Dawn Masterson, Kelly Stout, Adrian Trice. Attended by Proxy: Gricelda Medina.

Call to Order:

Susan Hernandez called the meeting to order for the Dobson High School Football Booster Club at 6:32 pm, Monday, July 8, 2013.

Motion to start the meeting: Kristina Cormier

Second: Julie Erickson

All in favor: Yes

Opposed: None

Introduction of New Members:

Susan recognized new Members and reminded them of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

Meeting Minutes and Financial Vote:

July 2013 Financials and July 2013 Minutes vote will be taken at the end of the General meeting to give Members an opportunity to review the printed copies being passed around the room.

  • Business Agenda:

    • Sarah Young – status of debit/credit card mobile swipe and new account for corresponding new EIN – On hold until after 501(3)C is complete.

    • Sarah Young – status of $1,300.00+ invoice balance (half) due for endzone camera by 8/1. $932.00 balance, signed today, mailed tomorrow.

    • Sarah Young – Graduation Water Sales split payment to Football Program for Player. $1032.00 to program

    • Sarah Young – status of Coach’s request regarding a slideshow on our Website homepage. – Michelle Masters only 6 rotating, em to Rob/webmaster question.

    • Social Networking update – twitter/fb/website – pix, info from coach & booster club

    • Golf Tourney wrap-up (almost post-60 days) – A/R, A/P, Debriefing by Sarah Young and Sarah Meraz – $4380 cleared but still DQ & Dental ck sponsors. Still better than pat , next year better. this yr TRIPLE/QUAD attendance EVER!!!! Auction better. Next year be sure to look for gift cards/etc for raffle. or big tix items for silent auction EARLY.

    • Mark Erickson – status of Hohokam Foundation — SURPRISE — turned into committee, will contact recipients during Aug, multiple grants, but do not call for status. Recommends:  FOCUS ON THIS AS #1 REVENUE GENERATOR FOR FUTURE.

    • Mark Erickson – status of 501(3)C folder review and direction:

      • FOLDER W/PRESENTATION / APPLICATION TO EXEC BD – Sarah Young will scan

      • 27 mo process – conflict of interest policy adopted + APPLICATION + $850 THEN can start ACTING like 501(3)C.

      • once confirmation from 1023 form from IRS THEN bank for new acct/cks/card for NEW EIN.

      • Theresa Blancas will review and note recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board. Discussion and vote during general meeting is required.

      • Conflict of Interest Policy discussion and vote, as required by 501(3)C application – Theresa Blancas- to prevent members that take advantage of position of power to gain monetarily otherwise contest our 501(3)C status. Presented to group. Protects group.

        • Motion Michelle Masters

        • 2nd Nicole Masson

        • none opposed – PASSED

      • Julie Erickson — Insurance quotes update for Business Owner’s Policy (aka BOP) – liability insurance.  approx $1K from couple of companies. Email to Red Mountain President Eulate, they do not have that type of insurance, mainly due to their cks and balances, transparency, don’t need it. Mark Erickson – Rd Mtn taking risk but willing to assume the risk & assume other location will pay. Mark Erickson recommending we spend the money to cover ourselves. Michelle Masters has additional info for Julie Erickson, who will follow up.

  • Coach:

    • Camp follow up, including scholarship status – scholarship 1 we need to Follow up to see if $ still needed but great that only ONE had need cuz families/communities covered.

      • letter from camp we were best they served. not one problem. so pleased want us back, wished others modeled after our kids.

      • Stokes – fb prgm pays for fam activity pass, BC sponsorship ad. Sarah Meraz Follow Up.

    • Equipment distribution follow up.

      • lots of fun

      • 16 helmets from District – lost to attrition. Varsity in best equipment. Few w/o helmets but only because new walk-ons. about 163 kids total all 3 levels.

      • 66 freshmen (10 more than last yr)

    • Important dates:

      • Blue/Silver Scrimmage 08/16/2013 – 5:15pm done by 7pm NO LIGHTS

        • Location? – RJHS – bleachers for parents.

        • Team Meal? – yes – grilling burgers/dogs – may need more burgers. Our SMALLER COKE FRIDGE BROKEN – TRASH ALL CONDIMENTS, CANDY BARS, DANISHES. DON’T KNOW RE BROKE OR BREAKER/PLUG – Coach will check w/

          • Sarah Meraz – contact Coke re replacement

          • MEET IN DAY ck w/Ray Perkins re access

        • Concessions – Susan Hernandez will ask RJHS/MALL re concessions otherwise tent. All $ is ours. + apparel

        • Paint Concession Stand tables – SATURDAY?

        • Yard Sign inventory/touchups/distribution with signatures? – THIS SATURDAY – VOLUNTEERS – paint/brushes provided.

          • 119 frosh – small football

          • 62 jv – larger football

          • 29 vars – 21 old (helmets), 8 new (mustangs – original then helmets but last 2 yrs mustangs)

          • distributed first home game last yr.

          • previous yrs BC put Varsity in their lawns as surprise. JV & Frosh pick up their signs.

          • 142 stakes now

      • Scrimmage 08/21/2013

        • Away v Horizon AT Shadow Mountain

        • Team Meal? – Fry’s chicken, sides. 2:30pm 6th period.

        • 6pm scrimmage

        • have plenty of gatorade on hand – Alex has it. for Team Meals.

        • cases of water – not sure qty. Still need to pick up August Fry’s Water Cases. 20 cases donated monthly.

        • XXX suggests Walmart Warner & Alma School – talk to manager for more water donations

      • First game status 08/30/2013

        • Home game – field & scoreboard dedication – STILL 30TH. IF FIELD DESTROYED THEY WILL FIX IT. – CONTRACTOR’S AGREEMENT W/DISTRICT OFFICE.

        • Reception – funding (Football Program, Booster Club, Athletic Dept, or combination) –

          • Sarah Meraz heading up reception.

          • Susan Hernandez asking StuCo to decorate balloons fence/stadium.

          • 1 or 2 bd members

          • mayor

          • NFL reps from NY

          • Card ownership Michael Bidwell

          • Nicole says to SM talk to FFA – they do decorations for prom/homecoming & banquet, fresh flowers/centerpieces – MORE THE MERRIER. Nicole will Follow UP w/FFA then

          • location in Tannenbaum’s room – invitation only

        • Assembly – coach – as DHS not for 1st game, all school assembly introducing fall teams

        • Julie Erickson – Powerade – will Follow Up but playing tag

      • Football Pictures Saturday, 08/17/2013

        • Black shirts w/ blue ties for SENIORS ONLY, provided by DFBC for Picture Day only – Julie Erickson picked up couple of shirts, several sizes. Need 3X

        • Senior background – background for mug shot by Lou Coupy will do BOTH senior and mug shot

        • Volunteers needed

        • Coach DLT’s request for purchase of polos with embroidered logo for Coaching Staff for Picture Day – vote required

        • coach – uniforms on Thur & Fri – boys aware.

        • 8am VARSITY PRACTICE AFTER PICTURES. Done about 10am. Varsity players will be available to help w/signs 10am.

        • PACKETS TO BE HANDED OUT BY COACH TO PLAYERS TOMORROW.

        • LOCATION? – asphalt by track for CAR

        • FUP WITH RAY RE NEED GATES OPEN SATURDAY FOR PICTURES

        • CALL LOU COUPY TO DO GET STADIUM BLEACHER BACKGROUND – Susan Hernandez will Follow Up.

        • mug shots will go to DFBC

        • Susan Hernandez asked Coach to ask SR for SR bios. DEADLINE FRI 8/16.

        • CLEATS!!! but only on once at staging area on track

  • TEAM MEALS – NICOLE MASSON

    • all pregame meals covered by varsity & jv, Saturday bkfst done, need help SERVING assignments. Freshmen tend themselves, group of parents via email, couple trying to secure meals, only couple done now, 10 parents working on it now,

    • NEED GENERAL EMAIL RE TEAM MEAL SERVERS

    • logos on all of our rosters w/sponsors, border on all, she has a list.

    • LOGOS NEEDED ALSO FOR PROGRAM ADS & ANNOUNCEMENTS.

    • Thurs grilling for Varsity to stay & support JV home games

MEDIA GUIDE

  • SPIRIT BOXES == MEDIA GUIDE == SHARE WITH BAND/CHEER/ALL FALL SPORTS $20 EACH OR $25 FOR PICTURE YOU PROVIDE – ELECTRONIC

  • NEED FALL SPORTS PIX FOR MEDIA GUIDE

  • Susan Hernandez broke down media guide to share, need team to help

  • Susan Hernandez will do band cuz band parent

  • call old company ads – continue? if not, then DROP. if so, then collect & obtain logo.

  • Sarah Meraz says Matt has ads saved at District

  • Sarah Meraz has contact that will volunteer as final eyeball cuz did it previously

  • Sarah Meraz walked thru prgm w/ explanation

  • NEXT MON  DEADLINE – HERE 6:30PM 8/19

  • to Matt at MPS mocked up & drafted ASAP

  • couple of days for printing

  • THERE IS A LETTER SPECIFIC TO PROGRAM

    • TRB WILL EMAIL TO PPL WHO HELPS – UPGRADE LETTER W/NEW EIN FOR TAX EXEMPT

    • Dave Cormier – Tom’s BBQ

    • Kelly Stout – In-n-Out

    • Adrian Trice – cover options

    • Sarah Meraz – Greater Phx

    • Michelle Masters – Old Chicago

    • Fresh & Easy – usually donate water but NOT – Kelly Stout

    • Pizza Hut – Elliot & Alma School plus Country Club &  – Michelle Masters

    • Richardson – Sarah Meraz

    • McDonald’s  – if donated ice for team meals then free ad – Sarah Meraz

    • East Valley Sports – Susan Hernandez

    • Olive Garden – JE

    • Brunswick – Susan Hernandez via Dr Perkins

    • Native NY’r – Susan Hernandez

    • National Guard (no sign until paid) 480-751-9491 – Theresa Blancas

RECEIPT = BUILD LIFTING PLATFORMS FOR COACH – vote to reimb $118.29 – JERRY HERNANDEZ

    Kristina Comiar – motion

    Coach – 2nd

    PASSED

  • Other Business:

    • Yard Signs – Susan Hernandez set date for inventory then play for making additional signs

    • East Valley Sports – Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract  – Susan Hernandez THIS WEEK

  • Fundraisers –

    • Julie Erickson – Luv My Bling in-store fundraiser follow up. WILL BE HERE 8/30 – ANYTIME IN STORE & MENTION DHS & WILL DONATE %

    • Julie Erickson – Team posters follow up. OBTAINING MORE PRICING CUZ DISTRICT EXPENSIVE.

    • Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker. – Susan Hernandez OR FAMILY MEMBER PICKS UP MONTHLY.

    • Julie Erickson – status of potential for DHS Art Club for face painting at Home Games, via Coach Wells.  – Follow Up NOW AFTER SCHOOL STARTED, WELLS WILL TALK TO STUDENTS THEN Julie Erickson. Julie Erickson WILL Follow Up THIS WEEK.

    • Fall Carnival – discuss possible dates or possible Spring dates.TABLED

  • New Business:

    • Varsity Locker Room Project

      • chairs

      • mats – add 6” to width. Susan Hernandez will requote.

      • motivating for underclassmen, privilege

      • TRB – follow up with Crystal Hughes

      • Pix before & after

      • Coach – football program will help $

  • Meeting Minutes and Financials vote

    • July Meeting Minutes vote – hard copy for Member review

      • Motion: Julie Erickson

      • Second: Sarah Young

      • All in Favor: Yes

      • Opposed: None

    • July Financials vote –  hard copy for Member review

      • Motion: Marissa Smith

      • Second: Michelle Masters

      • All in Favor: Yes

      • Opposed: None

  • Motion to close the meeting

    • Motion: Sarah Young

    • Second: Adrian Trice

    • All in Favor: Yes

    • Opposed: None

    • MEETING CLOSED 8:31PM.

July 8th meeting Minutes

Dobson Football Booster Club

Meeting Minutes

July 8, 2013

 

Meeting Location: DHS Football Coach’s Office

 

President: Susan Hernandez                    1st Vice President: Julie Erickson

2nd Co-Vice President: Kristina Cormier            2nd Co-Vice President: Sarah Meraz

Treasurer: Sarah Young                    Secretary: Theresa Blancas

Member at Large: Michelle Masters                Member Chair: Marissa Smith

 

Meeting attendees:

Sarah Meraz, Kristina Cormier, Dr. Ray Perkins, Sarah Young, Susan Hernandez, Michelle Masters, Kim Gidley, Julie Erickson, Michelle Outie, Theresa Blancas, Coach De La Torre, Ms. Tamara Addis. Attended by Proxy: Nicole Masson, Emy Nash, Gricelda Medina, Jodi Kelly.

 

Call to Order:

Susan Hernandez called the meeting to order for the Dobson High School Football Booster Club at 6:48 pm, Monday, July 8, 2013.

Motion to start the meeting: Sarah Young

Second: Kristina Cormier

All in favor: Yes

Opposed: None

 

Introduction of New Members:

A. Susan recognized new Members and reminded them of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

B. Dr Perkins, A.D. introduces  Ms Tamara Addis, new Principal at Dobson HS. Ms Addis shared a few words regarding her vision and direction for DHS, which is driving forward.

 

Meeting Minutes and Financial Vote:

June 2013 Financials and June 2013 Minutes vote will be taken at the end of the General meeting to give Members an opportunity to review the printed copies being passed around the room.

 

Business Agenda:

A. Sarah Young – reported status of research regarding debit/credit card mobile swipe as in process. Bank of America (our bank), mobile terminal $29.99 per month, $15 monthly fee, min charge, however this will need to be restarted with the new EIN and we will also need to setup a new checking account.

B. Sarah Young – status of $1,300.00+ invoice balance (half) due for endzone camera. We owe 2nd half and will pay prior to Aug. 1.

C. Sarah Young – Graduation Water Sales and Concession Sales splits with Players and Booster Club.

  1. Water: $923.00 100% split between 9 boys.

  2. Concessions: Will not be split  since we are giving 100% of water

D. Mark Erickson – status of 501(3)C folder review and direction.

  1. More paperwork for each Member present (suggestions).

  2. More paperwork for each Board Member

  3. Theresa Blancas will collect all suggestion paperwork from Members present at 07/21/2013 Camp Send-off.

  4. There will be a special Executive Board meeting on Saturday, 07/27/2013 at 1pm at the Erickson’s to wrap up suggestion paperwork and final details for application.

  5. We have a NEW EIN, instead of continuing to use the previous EIN, to avoid conflict of interest. Mark Erickson provided the new EIN to the Executive Board.

  6. Bylaws discussion – need to adopt Conflict of Interest Policy at next meeting, as required by 501(3)C documents.

  7. Need INSURANCE – Liability policy – business owner policy – umbrella policy, which covers group but not individuals – TOP PRIORITY.

  8. Mark Erickson will follow up regarding  insurance.

E. Status of financial audit contacts for DFBC 2012 Financials pro bono: Sarah Meraz and Mark Erickson. This is now a CANCELLED item as it is no longer necessary since we will be using a new EIN, which disconnects us from past EIN.

F. Theresa Blancas email DFBC Financials to Dr. Ray Perkins, AD, on monthly basis. Dr. Perkins has a hard copy of June 2013 now.

 

Coach:

A. Theresa Blancas – per Coach’s request, promote ECA monies can be paid in increments, up to total allowed.

B. Important dates:

  1. 08/16/2013 Blue-Silver Scrimmage

  2. 08/21/2013 Scrimmage away (Shadow Mountain?)

  3. 08/30/2013 1st game = home game – field & scoreboard dedication

a. Assembly??

b. DFBC food/reception for dignitaries (Bidwell [which?], cheerleaders, Perkins, Addis, others?)

c. Julie Erickson will follow up regarding Powerade contact

  1. 08/10/2013 FOOTBALL PICTURES — black shirts w/ blue ties for SENIORS ONLY

  2. Lift-a-Thon currently active. Forms available on Website and from Coach. Money collected by parents, held by parents, hopefully to pay for Summer Lifting Program directly to Bookstore.

  3. 2013 Camp of Champions

a. Send off 07/21/2013 – 5am

b. Return 07/26/2013 – 2pm

c. TUES 07/16/2013 7pm PARENT/PLAYER CAMP MTG

1. bring case of water

2. Theresa Blancas will email regarding meeting, need snacks, fruit snacks, rice krispies treats, for Players evening snacks

3. DFBC will check concession stand for appropriate treats to donate

C. All Players must turn in packets to Donna Koch / Main Office.

D. After return from camp on 07/29/2013 – equipment distribution – returning varsity lettermen (approx 40 max ppl) – DFBC will assist.

 

Other Business:

A. Susan Hernandez – Lawn Signs – set date for inventory then play for making additional signs. Susan will inventory. Susan will email re date for making signs.

B. Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract.Tabled until post-Golf Tournament. Susan will contact ESV & email Exec Bd for mtg to finalize decisions.

 

Fundraisers:

A. Julie Erickson – Luv My Bling suggested and provided a sample of “Spirit Sleeves.” $7 sell for $10? — Decided no spirit sleeves.

B. Julie Erickson – Luv My Bling in-store fundraiser follow up.

1. 08/30 Varsity – scheduled

2. Need schedule for Frosh and/or JV

3. Julie will follow up with them and update us.

C. Julie Erickson – Team posters follow up. Waiting on Coach’s decision for sizes and locations.

D. Sarah Young – status of Coach’s request regarding a slideshow on our Website homepage.

1. Michelle Masters – AdCents on website and tied to our Gmail. Sarah young will provide payPal code for website donations.

2. Coach’s bios will duplicate our Media Guide/Program bios.

E. Sarah Young — Fall Carnival – update regarding Carnival AYSO dates in Fall. A Fall date will not work for the fields to the West of the school due to scheduling of AYSO Games.

F. Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker.

G. Susan Hernandez – status of securing car wash locations.

1. Date: Saturday, 07/20/2013

2. Three (3) locations, one for each level: Freshmen at Applebee’s, JV at AutoZone, Varsity at Arby’s

3. Coach hoping for a Coach at each location

4. Players report by 5:45am, probably done by noon.

5. Theresa Blancas will send an email with details to appropriate parties within our Contact List

H. Treasurer and Secretary will create and maintain the Fundraiser Spreadsheet and be the primary contact with Vicki at the Bookstore.

I. Kristina Cormier – Game Face status. After discussion, it was decided not to do this because it was not cost-effective.

J. Kristina Cormier – status of potential for Farmer’s Market face painters at Home Games – they are gone for the Summer season so she was unable to ask them.

K. Julie Erickson – status of potential for DHS Art Club for face painting at Home Games, via Coach Wells – playing tag but will attempt to contact him.

 

New Business:

A. Mark Erickson – Golf Tourney approved by Kokopelli for Saturday, 11/23/2013 BUT $55/person – HIGH. Our June 2013 was $35/person.

1. Coach provided contact name for additional research: Mort Ortega

2. Mark Erickson will follow up with Mort Ortega then with DFBC

 

Meeting Minutes and Financial Vote:

June 2013 Financials vote —

Motion: Marissa Smith

2nd: Kristina Cormier

All in favor: Yes

Opposed: None

 

June 2013 Minutes vote —

Motion: Julie Erickson

2nd: Michelle Masters

All in favor: Yes

Opposed: None

 

Actions Items/Calendar:

  1. Sarah Young – status of debit/credit card mobile swipe and new account for corresponding new EIN.

  2. Sarah Young – status of $1,300.00+ invoice balance (half) due for endzone camera.

  3. Sarah Young – Graduation Water Sales split payment to Football Program for Player.

  4. Mark Erickson – status of 501(3)C folder review and direction.

  5. Coach –

  1. Blue/Silver Scrimmage 08/16/2013,

  2. Scrimmage 08/21/2013,

  3. First game status 08/30/2013 (Julie Erickson – Powerade),

  4. Camp follow up,

  5. Equipment distribution follow up.

  • Susan Hernandez – Lawn Signs – set date for inventory then play for making additional signs

  • Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract

  • Julie Erickson – Luv My Bling in-store fundraiser follow up.

  • Julie Erickson – Team posters follow up.

  • Sarah Young – status of Coach’s request regarding a slideshow on our Website homepage.

  • Fall Carnival – discuss possible dates or possible Spring dates.

  • Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker.

  • Treasurer and Secretary will create and maintain the Fundraiser Spreadsheet and be the primary contact with Vicki at the Bookstore.

  • Julie Erickson – status of potential for DHS Art Club for face painting at Home Games, via Coach Wells.

  • Mark Erickson – Golf Tournament update.

  •  

    Next Meeting:

    August 5, 2013 at 6:30 pm at DHS Football Coach’s Office.

     

    Close of Meeting Vote:

    Motioned: Marissa Smith

    Seconded: Sarah Young

    All in favor: Yes

    Opposed: None

    Close of Meeting: 8:37 pm

    May 6 2013 Booster Club Meeting Minutes

    Dobson Football Booster Club

    Meeting Minutes

    May 6, 2013

    Meeting Location: DHS Football Coach’s Office

    President: Susan Hernandez                    1st Vice President: Julie Erickson

    2nd Co-Vice President: Kristina Cormier            2nd Co-Vice President: Sarah Meraz

    Treasurer: Sarah Young                    Secretary: Theresa Blancas

    Member at Large: Michelle Masters                Member Chair: Marissa Smith

    Meeting attendees:

    Susan Hernandez, Marissa Smith, Theresa Blancas, Julie Erickson, Kristina Cormier, Sarah Meraz, Sarah Young, Michelle Masters, David Cormier, Gricelda Medina, Lisa Fenstermaker, Jodi Kelly, Michelle Outie, Coach George De La Torre. Attended by Proxy: Susan Ortiz, Lisa Hancock, Jana Leineweber.

    Call to Order:

    Susan Hernandez called the meeting to order for the Dobson High School Football Booster Club at 6:21 pm, Monday, May 6, 2013.

    Motion to start the meeting: Julie Erickson

    Second: Sarah Young

    All in favor: Yes

    Opposed: None

    Introduction of New Members:

    Susan recognized new Members and reminded them of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

    Meeting Minutes and Financial Vote:

    February 2013 Financials vote —

    Voting was completed via email and was approved on 03/14/2013.

    Motion: Susan Hernandez

    2nd: Sarah Young

    All in favor: Yes

    Opposed: None

    February 2013 Minutes vote —

    Voting was completed via email and both were approved on 03/14/2013.

    Motion: Susan Hernandez

    2nd: Sarah Young

    All in favor: Yes

    Opposed: None

    March Financials and March Minutes plus April Financials (no April Minutes since the meeting was cancelled) were passed around the room prior to voting during this meeting.

    March 2013 Financials vote —

    Motion: Julie Erickson

    2nd: Sarah Young

    All in favor: Yes

    Opposed: None

    March 2013 Minutes vote —

    Motion: Sarah Young

    2nd: Marissa Smith

    All in favor: Yes

    Opposed: None

    April 2013 Financials vote —

    Motion: Michelle Masters

    2nd: Julie Erickson

    All in favor: Yes

    Opposed: None

    April Meeting Minutes – no vote necessary because meeting was cancelled.

    Business Agenda:

    A. Sarah Young – reported status of payment for approved AzFCA Yearly Membership that was due by 04/01/2013 as paid and cashed. Coach recommends parents not spend money on recruiting because AzFCA does it for free. Further research for details will be shared.

    B. Sarah Young – reported status of research regarding debit/credit card mobile swipe as in process. Susan Hernandez said she has an application on her cell phone but now needs the cube (the physical attachment in order to swipe debit/credit cards). Sarah reported that we need to be PCI certified and is is expensive. After many calls and emails she received no responses. Sarah Y said her employer has to pay $5,000.00 to be PCI certified. She is still researching but discovered Bank of America, Freedom Merchant, and Square all have varied percentages, monthly charges, and transaction fees. This item was tabled until Sarah Y can complete further research.

    C. Theresa Blancas for Mark Erickson – status of 501(3)C folder review and direction. Theresa read the following email from Mark Erickson:

    • I am out of town until next week but I wanted to report back to the club that I have reviewed the booklet that was given to me about the process of gaining “non-profit” status in the eyes of the IRS by becoming a 501(c)(3) organization.

    • I am now in a position after a busy tax season to prepare and file the IRS paperwork for the Booster Club to gain this important “non profit” “tax exempt” status so as to attract private individual donations that can be deducted on their individual income tax returns.

    • This should attract many more thousands of dollars worth of donations from the private individual sector of Dobson Community and beyond. I am sure we all have families and friends who would donate more money to our organization if an additional incentive could be a “tax write off” as an itemized deduction on their personal tax return.

    • The cost for filing fees with the IRS is $ 850 for Form 1023 to have the IRS approve our organization for this non-profit tax exempt status.

    • My normal fee for my time at REM Financial Group, LLC (my financial services business) filing all of the paperwork necessary is normally $2,500 as it involves over 55 hours of preparation of forms, gathering of information, putting an advisory board, creating & composing a mission statement, composing and adopting of bylaws, guidelines, and non-compete clauses as well as outlining of duties and responsibilities of each of three committees, and delegation of authority with each position as required by the IRS per their guidelines towards becoming a 501(c)(3) organization.

    • I would be willing to discount my services from $ 2,500 down to $ 500 for the services required of my office, and myself to accomplish this task because of the affiliation that I already have with the Dobson Football Booster Club.

    • So, in summary, the cost for the Dobson Football Booster Club would be $850 to the IRS and $500 to REM Financial Group, LLC to accomplish what all of us feel is the next necessary step required towards gaining a huge advantage in acquiring the additional funding resources that are now available to other non-profit organizations.

    • Thank you,

    Mark Erickson

    REM Financial Group LLC

    After discussion it was decided to motion and vote on payment of $1,350.00 to Mark Erickson and REM Financial Group LLC to proceed with DFBC’s 501(3)C application and submission for non-profit status.

    Motion: Sarah Young

    2nd: Coach George De La Torre

    All in favor: Yes

    Opposed: None

    D. Status of financial audit contacts for DFBC 2012 Financials pro bono: Sarah Meraz and Mark Erickson — tabled until July.

    E. Theresa Blancas — Motion: $275.00 for Coach’s request for popsicles for JV/Varsity after Spring Football everyday (11 days). Vote via email on 04/30/2013. Motion passed and popsicles were purchased and handed out after practices.

    Motion: Sarah Young

    2nd: Sarah Meraz

    All in favor: Yes

    Opposed: None

    Coach:

    A. Follow-up regarding old invoices —

    1) Universal Apparel from 2011-2012 Football Season of $800.00+, previously approved. Sarah Young confirmed that it has not yet been paid. Per Susan Hernandez, pay now;

    2) Endzone camera invoice of approximately $1,300.00, previously approved. Sarah Young confirmed that it has not yet been paid. Per Susan Hernandez, pay now.

    B. We have a total of 19 coaches and Coach would like to purchase one (1) game shirt for each coach to start the Football Season. He would like the black shirts with blue panel, $30.00 maximum including embroidery. Coach will pay for it.

    C. Graduation —

    Susan Hernandez reports that the applications for approval of both Breakfast Burritos and Coffee Sales during Graduation Rehearsal and Water Sales during Graduation Ceremony. Only Water Sales have been approved but Donna Koch said we should know by the end of this week about the Breakfast Burritos and Coffee. The funds will be split, half to DFBC and half to the Football Players that worked the Graduation. Coach says it records as Gifts and Grants then goes into the Player’s account. Only twelve (12) Players will be chosen. Coach will obtain a list of responsible Players who also still need Camp funds and twelve (12) will be chosen from that list.

    D. Football Parent Showcase —

    Coach is hoping for 600 Parents for this event on Thursday, May 16 and would like Concessions to be sold.

    Coach would like to have a quick Parent meeting after the scrimmage, at approximately 8pm.

    No Freshmen can participate per District rules as they are not “our kids” yet.

    This event will include introduction of Coaches, explanation of positions, 7-on-7, and the Parent meeting.

    Promote the Golf Tournament as much as possible.

    Susan Hernandez confirmed to Coach that DFBC will have Concessions that night, including hamburgers and hot dogs.

    Coach would like all the coaches to grill burgers and dogs for the Players only before the Showcase ie Pre-Game Meal. He would like to include chips, condiments, water, and Gatorade and is hoping for donations for the meal.

    Theresa Blancas will send an email for donations for this Pre-Game Meal. Any extra donations will be used in the Concession Stand.

    Other Business:

    A. Julie Erickson – Luv My Bling is tentative for our Showcase on 05/16/2013 but Julie will follow-up and notify us as soon as she knows definitively. They have confirmed they will be at our first home game of the Season, on 08/30/2013. They also suggested and provided a sample of  “Spirit Sleeves.” These were passed around and discussed but a decision was tabled until July.

    B. Susan Hernandez – Lawn Signs — We are ready to start picking up Lawn Signs from yards because we are missing so many. Only graduating Seniors are allowed to keep their Lawn Signs, which are Mustangs. We will set a date for inventory then plan for making additional signs. If we have to make many new signs then we may charge $25.00 per sign. Coach reports that he will keep 40-45 Players on his Varsity roster for 2013-2014.

    C. Coach asked about putting a slideshow on the homepage of our Website. Sarah Young  said she looked at the example he had forwarded to us and the closest we can get to it would be setting it up at the bottom of our homepage. She and Michelle Masters will research.

    D. Susan Hernandez – reported there will be an Executive Board meeting that will include Coach to decide what we will offer via East Valley Sports Website then will finalize the contract. We will sell-off the old inventory first then, hopefully, sell the new apparel at the first home game.

    E. Julie Erickson – reported Coach Casillas and family received their gift of an Edible Bouquet from our Dobson Football Family, which was voted on via email (no more than $100.00) and approved on 03/05/2013.

    Motion: Susan Hernandez

    2nd: Marissa Smith

    All in favor: Yes

    Opposed: None

    Coach said that Coach Casillas has still not yet made it to practices due to his son’s illness, although he understands that he is now on the mend.

    F. Michelle Masters – reports the revision of DFBC By-laws regarding Executive Board on our Website is complete.

    Fundraisers:

    A. Golf Tournament – Sarah Meraz update –

    1. One of the latest donations was an autographed football, signed by the Arizona Cardinals Kicker, Jay Feely.

    2. David Cormier has a possible caterer for the event via donation. He will follow-up with Sarah Meraz when he has confirmation.

    3. Sarah Meraz and Sarah Young confirm the Golf Tournament deposit of $250 has been paid to Kokopelli. A check for the balance is due the day of the event, June 8, 2013.

    4. Lots of opportunities to help with this event: welcoming, prep (setup), lunch, servers, teardown. Event is Saturday, June 8, 2013 and help is needed from 5am-2pm.

    5. Sponsors are still needed and it is not too late to be a sponsor. There are a variety of Sponsorship packets from which to choose.

    6. Registration Fee includes continental breakfast, lunch, photo, and gift bag. It is a great deal compared to other tournaments.

    7. #75 registered golfers would be ideal for our Football Program.

    8. Deadline for payment 06/01/2013 = HARD CUTOFF. PAYMENT DUE UPON RECEIPT OF FORM.

    9. Next meeting is Monday, May 13th at 6:30 at Sarah Meraz’s house. Theresa Blancas will send a notification email to our general Contact List.

    10. Need golfers, sponsors, and donations.

    11. Be sure to share the Registration Form with your personal Contact Lists.

    12. Boys cannot help – rules they get X$ vs Program so easier that none help.

    13. Boys can play, even as foursome, as long as THEIR PARENT IS ALSO PLAYING/ON SITE, because alcohol will be available and present.

    Coach reported that the AIA pulled ALL 10th games. For Dobson that means one less home game because they are pulling our home game vs Desert Mountain. Coach is working with Horizon HS in order to get more playing time for the boys. August 21, 2013 is possible. This was an AIA decision and all Schools are affected.

    B. Sarah Young — Fall Carnival — No information yet regarding Carnival AYSO dates in Fall.

    Committees:

    Team Meals —

    A. Susan Hernandez introduced a new DFBC Member, Lisa Fenstermaker. She is a Freshmen Mom and her son is Duncan. Lisa has a Fry’s Grocery Store contact. Lisa has arranged for a Fry’s to donate ten (10) cases of water a month, for six (6) months, plus one (1) Team Meal. She is looking into getting them as a Corporate Sponsor. Currently Lisa said there are two (2) other Fry’s Grocery Stores that may possibly match the first’s store’s donation.

    It was explained to Lisa that we generally serve three (3) meals per week and she will try to get all three (3) of these grocery stores to donate three (3) meals each.

    B. Theresa Blancas for Nicole Masson – Team Meals Coordinator – update via Nicole’s email because she is at work:

    • I have contacted about 25 restaurants, both those that we have used before and new ones. Many requested that I contact their corporate offices, which I have done.

    • Several have agreed to help but we haven’t talked schedules yet. I am waiting to get the “official” game schedule from coach.

    • I will be emailing parents to ask if they know a business that might want to sponsor a meal. First, I am working on figuring out how much it will cost to feed each team with sub sandwiches, etc, for anyone that may want to pay for a meal. Need to find out how many players to expect on JV and Varsity. Once I have estimated meal cost, I will also ask FB Alumni if they will donate a meal.

    • New this year, we will put a “Thank You” to our meal providers on the back of the paper team roster we make up for the home games, in addition to an announcement during the game. Many restaurants are asking how we will get their name out if they help us.

    • Who was our contact last season for Saturday breakfasts?

    Coach says he anticipates approximately sixty (60) Players on JV and forty-five (45) Players on Varsity.

    Sarah Meraz reports that the Chick-Fil-A at Riverview was our Saturday breakfast vendor. Speak with the Manager. Sarah Meraz said that it is the only one we can approach because it is the one in our region, per their company.

    Fundraisers: (continued)

    C. Car Wash —

    Susan Hernandez has contact the following businesses at the following locations and verified that they all have all three (3) Car Wash dates available:

    1. Guadalupe & Country Club

    2. Guadalupe & Alma School

    3. Guadalupe & Dobson

    She is waiting to hear from Student Council whether we will be approved for those dates because other groups have also applied.

    D. Freshmen Parents present asked Coach about their fundraising options. Coach informed them that he can share the form for lists of addresses for fundraising letters and the letter, he can come to the auditorium to help them but they have to pay for the sending and the return of the letters. The District can not pay for it.

    E. Coach says Lift-a-Thon currently active. Forms available on Website and from Coach.

    F. Treasurer and Secretary will create and maintain the Fundraiser Spreadsheet and be the primary contact with Vicki at the Bookstore.

    New Business:

    A. Popsicle Team —

    Kristina Cormier is leading the Popsicle Team. Booster Club Members are encouraged to come and help pass out Popsicles after Spring Football practice, about 5:45pm.

    B. Susan Hernandez reports that we are awaiting approval to sell Popsicles at the Showcase

    C. Susan Hernandez will pass out Popsicles to the Freshmen Team after Spring Football practice this Thursday only, at 5:45pm. Other Freshmen Parents are encouraged to help.

    D. Team Shorts will be sold this week only at 5:45pm at Rhodes. Susan Hernandez will lead and has other Members that will help.

    E. Potential fundraising opportunities —

    1. Kristina Cormier reported on an item called Game Face and showed examples provided by the company. They are only sold by the gross, which is 312 units, at $4 per unit. They recommend they be sold $6 per unit. After discussion it was decided Kristina would contact the company and ask to whether they would sell them to us at $2 per unit and what would be the least number they would sell (vs a gross), then we can sell them for $4 each.

    2. Kristina Cormier said she would contact the Farmer’s Market face painters to see what they charge.

    3. Julie Erickson said she would contact the DHS Art Club to see what they might be able to do regarding face painting at Home Games. It was suggested that she contact Coach Wells, who works there.

    F. Coach reports Cookie Dough sales will begin after school ends, on Tuesday, 05/28/2013.

    G. Coach reports Summer Weightlifting begins on Tuesday, 05/28/2013 for all Teams. JV and Varsity lift from 6am-8am, Freshmen lift from 8am-10am.

    H. Julie Erickson is working on posters for the Team. They will include the School Fight Song, Motto, and Pre-Game Prayer. After discussion it was decided to vote on providing $150.00 for Team posters.

    Motion: Michelle Masters

    2nd: Kristina Cormier

    All in favor: Yes

    Opposed: None

    I. Coach talked about the Summer 7-on-7 Passing League schedule. Freshmen have five (5) games, JV has eight (8) games, Varsity has seven (7) games. JV and Varsity both travel and buses will be paid for by the Football Program. Coach would like the Booster Club to pay for a meal for JV and Varsity and Coaches, like they did last year, after the Shadow Mountain away game on June 20, 2013. There is a Cici’s Pizza, which is all you can eat buffet, near Shadow Mountain HS. The amount was estimated at $250.00 for the post-game meal.

    Motion: Sarah Young

    2nd: Kristina Cormier

    All in favor: Yes

    Opposed: None

    Actions Items/Calendar:

    1. Sarah Young – status of $800.00+ invoice from Universal Apparel from 2011-2012 Football Season.

    2. Sarah Young – status of $1,300.00+ invoice from endzone camera.

    3. Sarah Young – status of research regarding debit/credit card mobile swipe as in process.

    4. Mark Erickson – status of 501(3)C folder review and direction.

    5. Status of financial audit contacts for DFBC 2012 Financials pro bono: Sarah Meraz and Mark Erickson. Tabled until July 2013 meeting.

    6. Susan Hernandez – status of Graduation morning rehearsal burrito sales.

    7. Julie Erickson – Luv My Bling suggested and provided a sample of  “Spirit Sleeves.” Tabled until July 2013 meeting.

    8. Sarah Young – status of Coach’s request regarding a slideshow on our Website homepage.

    9. Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract.

    10. Rewards Program presentation – Tabled until July 2013 meeting.

    11. Sarah Meraz next Golf Tournament meeting is Monday May 13 at 6:30 at Sarah Meraz’s house.

    12. Sarah Young — Fall Carnival – update regarding Carnival AYSO dates in Fall.

    13. Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker.

    14. Susan Hernandez – status of securing car wash locations.

    15. Treasurer and Secretary will create and maintain the Fundraiser Spreadsheet and be the primary contact with Vicki at the Bookstore.

    16. Coach says Lift-a-Thon currently active. Forms available on Website and from Coach. Money collected by parents, held by parents, hopefully to pay for Summer Lifting Program directly to Bookstore.

    17. Kristina Cormier – Game Face status.

    18. Kristina Cormier – status of potential for Farmer’s Market face painters at Home Games.

    19. Julie Erickson – status of potential for DHS Art Club for face painting at Home Games.

    20. Julie Erickson  – status of Team posters.

    Next Meeting:

    June 3, 2013 at 6:30 pm at DHS Football Coach’s Office.

    Close of Meeting Vote:

    Motioned: Sarah Young

    Seconded: Marissa Smith

    All in favor: Yes

    Opposed: None

    Close of Meeting: 8:24 pm

    ~~~~~~~~~~~~~~~~~~~~~~~~~~//

    Addendum to Minutes:

    We voted via email to approve $300.00 to replenish our Concession Stand for the Football Parent Showcase. Any leftovers would be sold at future Football and Booster Club events.

    Motion: Julie Erickson

    2nd: Sarah Young

    All in favor: Yes

    Opposed: None

    Motion passed on 05/16/2013

    Submitted by:

    Theresa R. Blancas

    DFBC Secretary

    05/22/2013

    May 6, 2013 Executive Board Meeting Minutes

    Dobson Football Booster Club

    Executive Board Meeting Minutes

    May 6, 2013

    Meeting Location: DHS Coach’s Office

    President: Susan Hernandez                 1st Vice President: Julie Erickson

    2nd Co-Vice President: Kristina Cormier         2nd Co-Vice President: Sarah Meraz

    Treasurer: Sarah Young                Secretary: Theresa Blancas

    Meeting Attendees:

    Susan Hernandez, Sarah Young, Julie Erickson, Kristina Cormier, Theresa Blancas, Sarah Meraz.

    Call to Order:

    Meeting was not called to order as Coach had another meeting in his office. We waited but the meeting did not end in a timely fashion so our DFBC Executive Board Meeting was cancelled for today.

    Next Executive Board Meeting:

    June 3, 2013 at 6:00 pm at DHS Coach’s Office.

    Special Executive Meeting July 27, 2013

    Dobson Football Booster Club

    Executive Board Meeting Minutes

    SPECIAL

    July 27, 2013

     

    Meeting Location: Julie and Mark Erickson’s home

     

    President: Susan Hernandez                 1st Vice President: Julie Erickson

     

    2nd Co-Vice President: Kristina Cormier         2nd Co-Vice President: Sarah Meraz

     

    Treasurer: Sarah Young                Secretary: Theresa Blancas

     

    Meeting Attendees:

    Susan Hernandez, Sarah Young, Julie Erickson, Kristina Cormier, Theresa Blancas, and Mark Erickson (CPA completing our 501(3)C application).

     

    Call to Order:

    Susan Hernandez called this special meeting to order regarding our application for 501(3)C for the Dobson High School Football Booster Club Executive Board at 1:45pm on Saturday, July 27, 2013.

    Motion to start the meeting: Kristina Cormier

    Seconded: Sarah Young

    All in favor: Yes

    Opposed: None

     

    Meeting Minutes:

    – Mark Erickson lead the meeting, opening with discussion regarding adopting an appropriate Conflict of Interest Policy, which is recommended for our application for 501(3)C. Per DFBC Bylaws the Policy must be voted upon by the general membership. Our goal of completion and vote is Monday, August 5, 2013, in order to have the vote as an Agenda item and vote during our next general meeting, which is Monday, August 5, 2013.

     

    Mark Erickson provided a Conflict of Interest Policy sample for adoption. We reviewed, discussed, and decided on each Article point. Theresa Blancas will compile and type the final Conflict of Interest document, according to our discussion, and email it to Mark Erickson, per his request.  The following are our decisions in comparison to the sample provided:

     

    Article I – accepted in its entirety, substituting DFBC.

    Article II – accepted in its entirety.

    Article III – accepted in its entirety.

    Article IV – accepted in its entirety.

    Article V – does not apply – drop from our final Policy.

    Article VI – accepted in its entirety.

    Article VII – accepted in its entirety.

    Article VIII – accepted in its entirety, with italic emphasis on “but need not.”

     

    – Mark Erickson requested a good hard copy of DFBC Bylaws. Theresa Blancas will print and provide at the conclusion of this meeting.

    – Mark Erickson then lead discussion regarding Insurance for DFBC. He recommends 2-3 quotes for BOP – Business Owner’s Policy. As an example he said Auto Owner’s Insurance provides a $1 million BOP for approximately $54.00 monthly.

     

    Susan Hernandez is familiar with an insurance company from her work as PTA President and will obtain a quote.

     

    Julie Erickson will lead this project and will also obtain at least one (1) other BOP quote. All quotes will be compiled and presented for discussion and vote within the next 60-90 days, per Mark Erickson’s recommendation.

     

    – Mark Erickson then lead discussion regarding documents he provided the Full DFBC Board for completion regarding individual roles and responsibilities. He said this exercise was mostly self-serving, in order for us to see how much work we actually do. Mark recommends this exercise be completed yearly, plus the information may be used to adjust descriptions in our Bylaws and help to regularly document roles and responsibilities, especially miscellaneous projects, in order to ensure better consistency. Theresa Blancas will collect completed document from Sarah Meraz, as hers was the only roles and responsibility forms missing.

     

    – Mark Erickson then discussed the document packet titled “Past, Present, & Planned Activities.” Each Board Member had the opportunity to complete a packet, listing activities. Mark asked Theresa to consolidate the information into one paragraph and email it to him, with the Conflict of Interest Policy.

     

    – Mark Erickson informed us that he was waiting on Coach De La Torre’s Wish List Budget to include with the application. He requested assistance from Theresa Blancas in obtaining the information in a timely manner from Coach DLT.

     

    – Mark Erickson suggested that our Executive Board meetings be spaced further away from our General Meeting times, whether another day or earlier, in order to avoid interruption. Discussion concluded in the decision to have Theresa Blancas send an email to Executive Board Members to see who is able to regularly attend Executive Board meetings at 5:30pm-6:15pm, with a possible location change. Potential locations included Native New Yorker. If there is a location change we would have to end promptly in order to arrive to the General meeting on time, at 6:30pm. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

    Next Executive Board Meeting:

    August 5, 2013 at 6:00 pm at DHS Coach’s Office.

    Action Items/Calendar:

    1. Theresa Blancas will review and note recommendations of changes in Bylaws. Discussion and vote during general meeting is required.

    2. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt changes in Bylaws to be consistent with description of Executive Board versus Full Board.

    3. Theresa Blancas will compile and type the final Conflict of Interest document and email it to Mark Erickson prior to Monday, August 5, 2013.

    4. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt Conflict of Interest Policy as compiled on July 27, 2013.

    5. Julie Erickson obtain 2-3 Insurance quotes for Business Owner’s Policy (aka BOP), including one from a company that Susan Hernandez has previously used. Quotes will be presented for discussion and vote within the next 60-90 day

    6. Theresa Blancas to collect roles and responsibilities document from Sarah Meraz.

    7. Theresa Blancas to consolidate the Activities information into one paragraph and email it to Mark Erickson, with the Conflict of Interest Policy.

    8. Theresa Blancas follow up with Coach De La Torre re Wish List Budget to be included with application.

    9. Theresa Blancas will send an email to Executive Board Members regarding potentially changing our Executive Board meeting times to 5:30pm-6:15pm, with a possible location change. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

     

    Close of Meeting Vote:

    Motioned: Susan Hernandez

    Seconded: Julie Erickson

    All in favor: Yes

    Opposed: None

    Close of Meeting: 2:45pm

    2014 Board Members

    President: Sarah Young
    Email: President.DFBC@Gmail.com

    Vice Presidents, Fundraising: Michelle Masters and Kelly Stout 
    Email: DFBC.VP.Fundraising@Gmail.com

    Vice President, Special Events: Julie Erickson
    Email: DFBC.VP.SpecialEvents@Gmail.com

    Treasurer: Lance Blessing
    Email: Treasurer.DFBC@Gmail.com

    Secretary: Theresa Blancas
    Email: DFBC.Secretary@Gmail.com

    Member Chair: Marissa Smith
    Email: DFBC.MemberChair@Gmail.com

    Member at Large: Michelle Masters
    Email: DobsonFBC@Gmail.com

    Meeting Minutes December 10, 2012

    Dobson Football Booster Club

    Meeting Minutes

    December 10, 2012

    Meeting Location: Native New Yorker (Guadalupe/Dobson)

    President: No active President                                Vice President: Sarah Meraz

    Treasurer: Angel Elam                                             Secretary: Tasha Campa

    Meeting attendees:

    Sarah Meraz, Angel Elam, Tasha Campa, Patty Padia, Lucy Martinez, Julie Erickson, Sarah Young, Susan Hernandez, Karen Halley, Theresa Blancas, Susan Ortiz, Teri Smithers and Kristina Cormier.

    Sarah Meraz called meeting to order for the Dobson High School Football Booster Club at 6:33 pm December 10, 2012.  Patty Padia motioned to start the meeting; Sarah Young seconded the motion, all in favor. No one opposed.

     

    Sarah started the meeting by passing out agenda. The purpose of today’s meeting is to discuss these items and make decisions on how to move forward. Thank you to all of you through all of the challenges and successes.

    Meeting Minutes & Financials:

    Key Financial Highlights:

    • All financials have been backed up on a disk for Sarah Young.
    • New board and current board members need to meet up at Bank of America to close out current account and transfer all money into a new account. The date and time is
    • Financials are complete for new board to conduct an audit of financials.
    • Ending Balance as of November 30th : $9,945.63
    • Amount of Deposits/Credits: $7,270.78
    • Amounts of Withdrawals/Debits: $7,940.07
    • Agape and 2 deposits were cleared after December 1st
    • Lights and Security bills have not been received from the Carnival. Susan will need to verify the security bill for each security member.
    • Sarah will print and post the final report from Quicken.
    • $80 was deposited from the Spirit Cup order and should have been $120.
    • We are not replacing the National Guard’s poster because they have not paid for their donation.
    • Sarah’s company has paid for their donation and a check and form has been submitted to Kim Kastilahn. Sarah will need to be verified.
    • Get the account reassigned to new group. Date: Friday, 12/15/12 @ 5:30pm at the Dobson/Baseline Rd Branch. Sarah will call BofA to verify what is needed to remove Kim Kastilahn from the account and will communicate with the group.

     

     

    Reimburse Susan Ortiz for Carnival expenses (cups and hot chocolate about $65) Vote:

    Motioned: Sarah Meraz

    Seconded: Lucy Martinez

    All in favor to approve reimbursing Susan Ortiz: Yes

     

    November Meeting Minutes Vote:

    Motioned: Lucy Martinez

    Seconded: Julie Erickson

    All in favor to approve November Meeting Minutes: Yes

     

     

    November Financials Vote:

    Motioned: Patty Padia

    Seconded: Sarah Young

    All in favor to approve November Meeting Minutes: Yes

     

     

    New Attendees & voting members:

    No new members.

    Parent Feedback:

    none

    Gmail/Website/Facebook:

    Website is running well. Thanks Sarah for all your hard work! Facebook looks great as well. We need to continue to get parents exposed to both to help assist with communication over the next season. Gmail is ready to go and Sarah will be uploading Google Docs so that next year’s Board can edit and access all docs immediately. Tasha provided the Board with a copy of the documents from last year and Sarah has given the board the disc with all of the original documents for the board to reference from.

    Saying Goodbye to old Board Members and Welcoming the 2013 Board Members:

    Thank you to all of the many parents that have been supportive of The Dobson Football Booster Club and its board. It has been a long year and we have accomplished many things and new adventures amongst the many challenges and changes. We wish the new board a lot of luck and the best wish for a successful season in 2013.

    At the closing of this meeting, the current board members will be stepping down from their positions and the below members will be voted in as the new 2013 DFBC Board.

     2013 Board Members

    1) President: Susan Hernandez

    2) 1st vice President- (Special Events): Julie Erickson

    3) 2nd Vice President- (Fundraising): Kristina Cormier

    4) Secretary: Theresa Blancas

    5) Treasurer: Sarah young

     Optional Officers Positions:

    1) Two (2) Senior Class Representatives:  (will need to place on agenda for future meeting)

    2) Two (2) Junior Class Representatives: (will need to place on agenda for future meeting)

    3) Two (2) Sophomore Class Representatives: (will need to place on agenda for future meeting)

    4) Two (2) Freshman Class Representatives: (will need to place on agenda for future meeting)

    5) Membership Chair: Marissa Smith

    6) Two (2) Members-at-Large: Sarah Young & Michelle Masters

    Close out the old Board Members and “Officially” 2013 Executive Board to take office January 1, 2013 Vote:

    Motioned: Tasha Campa

    Seconded: Angel Elam

    All in favor to approve 2013 Board Members as the “official” Board Members at the close of this meeting: Yes

    No one opposed

     

    *Effective January 1, 2013, the above individuals will take over as the 2013 Executive Board for Dobson Football Booster Club. Congratulations and best wishes for the future Booster members.

    December 10th Meeting Agenda

    Meeting Agenda

    December 10, 2012 at 6:30 p.m.

    Native New Yorker

    • Motion to start the meeting.
    • November Meeting Minutes & Financials approved
      • Set date/time for closing the existing bank account and opening new bank account
      • Go line by line for Financials
      • New board members to establish audit
      • November Meeting Minutes
      • Business Agenda:
        • Any Parent Feedback?
        • Sarah Young- Share Facebook and Website updates

    2)       “Officially” close out 2012-2013 board and vote in 2013-2014 Board.

    3)      Celebrate holidays and mingle.

    4)      Set the next meetings date/time with the new Board taking over.

    5)      Close the Meeting.

     

    November Meeting Minutes

    Dobson Football Booster Club

    Meeting Minutes

    November 5, 2012

    Meeting Location: Native New Yorker (Guadalupe/Dobson)

    President: No active President                                Vice President: Sarah Meraz

    Treasurer: Angel Elam                                             Secretary: Tasha Campa

    Meeting attendees:

    Sarah Meraz, Angel Elam, Tasha Campa, Patty Padia, Marissa Smith, Lucy Martinez, Julie Erickson, Sarah Young, Susan Hernandez, Karen Halley, Michelle Masters, Theresa Blancas, Susan Ortiz, Jana Leineweber (by proxy- she sent an email) and Kristina Cormier

    Sarah Meraz called meeting to order for the Dobson High School Football Booster Club at 6:33 pm November 5, 2012.  Patty Padia motioned to start the meeting; Sarah Young seconded the motion, all in favor. No one opposed.

     

    Sarah started the meeting by passing out agenda. The purpose of today’s meeting is to discuss these items and make decisions on how to move forward.

    Meeting Minutes & Financials:

    Key Financial Highlights:

    • Ending Balance as of October 31st : $10,244.05
    • Amount of Deposits/Credits: $6,770.92
    • Amounts of Withdrawals/Debits: $4,666.81
    • 3 checks not cashed yet: Agape for $325 & 2 in the amounts of $39.60 & $6.27

     

    October Financials Vote:

    Motioned: Lucy Martinez

    Seconded: Marissa Smith

    All in favor to approve October Meeting Minutes: Yes

     

    October Meeting Minutes Vote:

    Motioned: Sarah Meraz

    Seconded: Patty Padia

    All in favor to approve October Meeting Minutes: Yes

     

    October Financials Vote through email approved.

    New Attendees & voting members:

    No new members.

    Gmail/Website/Facebook:

    Website is running well. Thanks Sarah for all your hard work! Facebook looks great as well. We need to continue to get parents exposed to both to help assist with communication over the next season. Gmail is ready to go and Sarah will be uploading Google Docs so that next year’s Board can edit and access all docs immediately. She plans to set up Board emails so that anyone can email any member of the board and not just Secretary. Will be tied to the Booster email account. She will have this ready for vote in next meeting.

    Banquet Updates:

    Every year, there is a fall sports banquet sponsored by Dobson Athletic Dept. We assist Donna Koch in any way that she needs help. Here is the following information from her:

    Thursday, November 8th

    Mesa Hilton Hotel

    US 60 & Alma School

    doors open at 6pm,

    banquet begins at 630pm

    Cost is $18.00 per person

    Tickets will be available in the bookstore the week of October 1st.

    Flyers have been given to the coaches and will be reminded at the coaches meeting week of October 1st.

    It is announced in the Mustang Messenger and also on the morning announcements.

    Will get on the Marquee next week when tickets are available.

     

    I have my usual table decorations, and program… don’t know if the boosters wanted anything else, I have 4 of us so far to do the set up… So if 2-3 of you would like to help with any other items, that would be great… just let me know.  I will need help collecting tickets at the doors also….

     

    Gifts for Seniors & Coaches will be given on this night. We have signed all of the cards for the Coaches tonight. Thank you to Teri Smithers for preparing this for us.

    Parent Volunteers:

    • Sarah Meraz, Tasha Campa, Patty Padia, Susan Hernandez, Sarah Young, Kristina Cormier, Michelle Masters, and Teri Smithers.

    Senior Night:

    Every year, the last game of the season Dobson recognizes the seniors and their parents. We assist Donna Koch in any way that she needs help. Thank you to Julie Erickson, Theresa Blancas, Teri Smithers, Angel Elam, Sarah Young, Marissa Smith, Kristine Steinmetz and the rest of the moms that helped make this night special for the senior moms (and dads).

    Carnival Committee:

    Thank you to all the parents that helped make this successful. Thank you to Susan Hernandez and Angel Elam for all their hard work in the logistical areas of making all of this possible.

     

    Financials will be calculated for December Meeting. Michelle (from Midway West Amusement) came to discuss some updates from the Carnival Sales. Overall we did well for a first time. She would like to discuss some options with us to plan for an additional Carnival. The new group will need to decide on whether they plan to do this this coming spring or maintain it for a fall date. We will invite Michelle back to help brainstorm on how to plan. Overall, the community really loved having the Carnival and this was a great team building experience for those that participated. Thank you to all that assisted us.

    Highlight Film/Night:

    Tuesday, November 13th from 6-9pm

    • Parent helpers: Set up @ 5:30PM
      • JV: 6-7pm
      • Freshman: 7-8pm
      • Varsity: 8-9pm

     

    Any photos to make a pre-highlight night slide show:  @ dobsonfootballboosterclub@yahoo.com

     

    Cakes from Dairy Queen-

    • Patty Padia secured 6-8 cakes. Please let DQ know the date.
    • Need silverware, cups, napkins, plates, Thank you to Susan Ortiz for donating K-cup coffee and hot chocolate and cups and stirrers.

     

    Forms for Highlight Tapes to order

    • Form sent in reminder email and will have some forms at the table.

     

    2013 Nominations/Elections:

    The Dobson Football Booster Club is currently accepting applications/nominations for various positions within the booster club. The following positions are required to fill for the 2013-2014 year, however, there are additional positions that are optional and can be filled throughout the year based on interest.

    All members that were interested in a position for the 2013 Board have submitted their Election Form for all to view and vote accordingly.

     Required Executive Board Positions: Nominations below

    1) President: Susan Hernandez

    2) 1st vice President- (Special Events): Julie Erickson

    3) 2nd Vice President- (Fundraising): Kristina Cormier

    4) Secretary: Theresa Blancas

    5) Treasurer: Sarah young

     Optional Officers Positions:

    1) Two (2) Senior Class Representatives:  (will need to place on agenda for future meeting)

    2) Two (2) Junior Class Representatives: (will need to place on agenda for future meeting)

    3) Two (2) Sophomore Class Representatives: (will need to place on agenda for future meeting)

    4) Two (2) Freshman Class Representatives: (will need to place on agenda for future meeting)

    5) Membership Chair: Marissa Smith

    6) Two (2) Members-at-Large: Sarah Young & Michelle Masters

    2013 Executive Board to take office January 1, 2013 Vote:

    Motioned: Angel Elam

    Seconded: Tasha Campa

    All in favor to approve October Meeting Minutes: Yes

    No one opposed

     

    *Effective January 1, 2013, the above individuals will take over as the 2013 Executive Board for Dobson Football Booster Club. Congratulations and best wishes for the future Booster members.

     

    Additional Business Items:

    • Ask Sarah Meraz’s friend to help in audit of financials to close the 2012 year and set up the new account.
    • Coach’s Requests:
      • Highlight/slide show for Banquet: We will try to do this. Theresa will try and get something together the best of her abilities.
      • Any special awards that the Booster Club would like to give out? At this time, we do not have anything.
    • We would like to help out a family from Dobson for the holidays. This is not an “official” booster event and we did not vote or use booster account to fund. Thank you to all of the parents that were excited to participate. Angel will be collecting money and come up with a plan to deliver.
    • We need to sell out all concession items and clean out concessions. Sarah will be moving the trailer back to the other side on Friday and on Wednesday, Tasha will be itemizing the remainder of the items and getting the concession cleaning started. Please let all clubs know if they are interested in purchasing these items to show up on Wednesday, November 7th @ 5 pm.
    • We are missing 1 set of film for Alexis Zuniga. Tasha has agreed to sell her copy back to boosters to be able to give to him. Angel is currently researching further to see if we have money deposited for him. We have an order form from his mother that he did request and pay cash.

    Proposal to reimburse Tasha for her purchased film to give to Alexis Zuniga Vote:

    Motioned: Susan Hernandez

    Seconded: Sarah Young

    All in favor to reimburse Tasha and give her copy of film to Alexis Zuniga: Yes

    No one opposed

    Next Meeting:

    • December 10th @ 6:30 pm at Native New Yorker
    • Patty will secure the location.

     

    Action Items/Calendar:

    • December Meeting: Finalize all financials, mostly Carnival, and “officially” close out 2012-2013 board and vote in 2013-2014 Board. Celebrate holidays and mingle.

     

    Close of Meeting Vote:

    Motioned: Sarah Meraz

    Seconded: Karen Halley

    All in favor to continue to close the meeting: Yes

    No opposed

     

    Close of Meeting: 8:17 pm.

     

     

    Carnival Meeting Minutes

    Dobson Football Booster Club

    Meeting Minutes-Carnival Committee

    October 29, 2012

     

    Meeting Location: Native New Yorker (Guadalupe/Dobson)

     

    President: No active President                                Vice President: Sarah Meraz

     

    Treasurer: Angel Elam                                             Secretary: Tasha Campa

     

    Meeting attendees:

    Sarah Meraz, Tasha Campa, Julie Erickson, Susan Hernandez, Theresa Blancas, Sarah Young, Susan Ortiz, Lucy Martinez, and Kristina Cormier.

     

    Tasha Campa called the Carnival Committee Meeting to order for Dobson High School Football Booster Club at 6:34 pm October 29, 2012.  Sarah Meraz motioned to start the Carnival Meeting; Theresa Blancas seconded the motion, all in favor. No one opposed.

    Agenda Items

    Neighbor letter:

    • Thank You to Theresa for handing these letters out to the neighboring houses.
      • She did pass out the letters to the no-solicitation houses as she was not soliciting but letting them know as a courtesy that a Carnival will be occurring and all pertinent info they may need to have.
      • Sending out a reminder for St. Tm’s.
      • Need to send Michelle a reminder email

     

    Craft Vendor Letter

    • Sent over by email today with specifics on what and when, any special accommodations will need to be requested by Friday 10/26. Angel mapped out where people are going to sit at due to these requests. Will need to tape off where the 10 X 10 spots are and label them according to the map.
    • Dobson Ranch Roundup
    • St. Timothy’s
    • Marquis – Kelly Berg
    • Continuing to paste them up and within the games and schools.
    • Updates from our liaisons at the feeder schools- still continuing the pre-sell tickets at each school.
    • Dobson Ranch Roundup
    • St. Timothy’s
    • Marquis – on the Marquis now.
    • Sell tickets at lunch in cafeteria courtyard- Susan will try to sell this week at lunch.
    • Mustang Messenger- ad placed.
      • About 31 vendors in total
      • A few vendors still owe us money for their space. Karen and Kristina’s contact have turned in their money.
      • Ag Department will be near the Carnival.
      • Angel, Patty, & Susan have some hand sanitizer to donate.
      • At this point, only Baseball and The Ag Dept. have confirmed their spots.
      • Lighting- will be invoiced afterwards. Using our own code to log the time.
      • Electricity
      • Mapping – we will need to rope off the area behind the stands to keep people off the field and track.
      • Parking- signs to help vendors in and out and to park in the back lot.
      • Susan has Walkie Talkies for us to communicate.
      • Irrigation & lawn cutting: Irrigation should be fine, still working on the lawn cutting.
      • Security- Officer Gill and he has a plan for additional help for 32 hours. Will need to pay for security. Over-estimated that the cost should be about $1000.
      • Ice- donated by Sarah Meraz’s friend.
      • 20 hours of custodial pay, we will be responsible for garbage. Asking for SRP bins.
      • Day of Plan
        • Tasha will send out emails to all helpers with:
          •  dates/times of commitments with all contact information.
          • Parking instructions
          • Vendors will be coming 2 hours before start of Carnival to set –up. Will have 2-3 people to help direct them where to go.
      • November 5th @ 6:30 pm At Native New Yorker
      • Location is secure
      • Please bring new attendees to learn more about how they can help us with the Booster Club.

    Posters

    Tickets

    Food Vendors/Arts & Crafts Vendors

    Ag Petting Zoo

    Other groups

    Admin Concerns

    Anything else

    • Sarah Young will be posting updates on Facebook and will provide (2) large power strips for extension cords.

    Next Meeting: Regular Board Meeting

     

    Action Items:

    • Get the Facebook message out there.
    • Deliver Neighbor letter
    • Get parent volunteers to cover all shifts
    • Map out vendor spots and clean out concessions

     

     

    Close of Meeting Vote:

    Motioned: Sarah Meraz

    Seconded: Sarah Young

    All in favor to close the Carnival Meeting: Yes

     

    Close of Meeting: 7:55 pm.

     

    November Meeting Agenda

    November 5th, 2012 at 6:30 p.m.

    Native New Yorker

    • Motion to start the meeting.
    • October Meeting Minutes & Financials approved
      • Go line by line for Financials
      • October Meeting Minutes
      • Business Agenda:
        • Any Parent Feedback?
        • Sarah Young- Share Facebook and Website updates
        • Banquet Updates:

    i.      Sign the Thank you Cards

    ii.      Helpers?

    iii.      Gift for Coaches and Seniors given this night

    iv.      Other business matter to discuss and vote on.

    • Senior Night:

    i.      Thank you to Julie Erickson, Theresa Blancas, Teri Smithers, Sarah Meraz, Angel Elam, Sarah Young, Kristine Steinmetz, and the rest of the moms that helped make this night special to the senior moms.

    ii.      Any suggestions for next year?

    • Highlight Night

    i.      Tuesday, November 13th from 6-9pm

    1. Parent helpers: Set up @ 5:30PM
    2. JV: 6-7pm
    3. Freshman: 7-8pm
    4. Varsity: 8-9pm

    ii.      Any photos to make a pre-highlight night slide show:

    1. Freshman: Michelle Masters
    2. JV: Angel Elam
    3. Varsity: Tasha Campa

    iii.      Cakes from Dairy Queen-

    1. Patty Padia secured 6-8 cakes. Please let DQ know the date.
    2. Need silverware, cups, napkins, plates, Thank you to Susan Ortiz for donating K-cup coffee.

    iv.      Forms for Highlight Tapes to order

    • Carnival Updates:

    i.      General updates as financials will be calculated for the December Meeting

    ii.      Would we do this again? If so, what is the plan?

    • New officers- nominations and voting

    i.      President, Vice President, Treasurer, and Secretary

    ii.      Freshman, JV, and Varsity Parent Liaisons

    iii.      Commitee heads: Golf Tournament, Program, Meals- Commitee head within each team, Spirit Boutique-ordering/scheduling, Concessions-ordering, Concessions/parent scheduling, Vendors, Fundraisers. These do not have to be voted in before the end of the year but should be decided upon within the first few months of the year.

    iv.      December Executive Session will be where the old board and new board will discuss items and answer questions.

    • Share the Master Calendar of how the next year will look like.
    • Questions? Any other meeting items?

    2)      Review the action items discussed today.

    3)      Set the next meetings date/time.

    4)      Close the Meeting.

    Carnival Meeting Agenda

     

    Carnival Meeting Agenda

    Dobson Football Booster Club

    October 29th, 2012 at 6:30 p.m.

    Native New Yorker

    • Neighbor Letter
      • Updates
      • Never received complimentary tickets from Michelle. Sent her a follow-up email.
    • Craft Vendor Letter
      • Sent over by email today with specifics on what and when, any special accommodations will need to be requested by Friday 10/26.
      • Any more arts and craft vendors?
    • Posters/Ads
      • Any updates?
    • Tickets
      • Updates from our liaisons at the feeder schools? Pre-sell dates?
      • Dobson Ranch Roundup
      • St. Timothy’s
      • Marquis – Kelly Berg
      • Sell tickets at lunch in cafeteria courtyard- updates
      • Mustang Messenger
    • Food Vendors/arts & craft vendors- updates
      • Updates?
    • Ag Petting Zoo
      • Confirm with AG about the petting zoo- updates
    • Other groups
      • Send all clubs to submit request to Stu co. we are not responsible for coordinating at all!
    • Admin Concerns
      • Susan Met with Cruz, Perkins, and Koch- share updates
      • Lighting
      • Electricity
      • Mapping
      • Parking
      • Irrigation- Kevin Fleming, when?
      • Groundskeeper- when?
      • Security
      • Golf Carts & Communication
    • Day of Plan
      • Tasha will send out emails to all helpers with:
        • Dates/times of commitments with all contact information.
        • Parking instructions
        • Anything else?

    Dobson’s First Annual Carnival and Craft Show

    We will be selling tickets until Wednesday for $18.00.  this will get you a day bracelet or 40 tickets.  All proceedes from ticket sales will go toward the 2013 football season.  Contact us at dobsonfootballboosterclub@yahoo.com for more information.

     

    CARNIVAL COMMITTEE MEETING

    Hello Parents,

    The Dobson Football Booster Club is hosting it’s 1st Carnival on November 1-4th.

    In order to prepare for this large event, we are in need of many parents to help in many areas. This is a great way to network with many parents within all team levels as well as a great fundraiser to help support the football program.

    How can you help?

    We will be having a Carnival planning meeting on Monday, October 29nd @ 6:30pm at Native New Yorker on Guadalupe & Dobson. We will be in the back room. Let the hostess know you are with the Dobson boosters group.

    We look forward to seeing everyone there.

    BANQUET INFORMATION

    Thursday, November 8th
    Mesa Hilton Hotel
    US 60 & Alma School
    doors open at 6pm,
    banquet begins at 6:30pm
    Cost is $18.00 per person
    Tickets are available in the bookstore
    Flyers have been given to the coaches and have been given to the boys
    It is announced in the Mustang Messenger and also on the morning announcements.

    Dobson Football Booster Club Letter of Intent 2012

     

    If you are interested in running for a DFBC board member position, please complete this form and return it to the DFBC Email Address @ Dobsonfootballboosterclub@yahoo.com . If you have any questions, please contact Sarah Meraz at sarah@greaterphoenixpi.com. Applications are due by November 1, 2012.

    Name: _______________________________________________

     

    Interested Position: ____________________________________

     

    Athlete name(s):______________________________________

     

    Occupation:___________________________________________

     

    Goals for DFBC:______________________________________________________________

    ______________________________________________________________

     

    ______________________________________________________________

     

    ______________________________________________________________

     

    Qualities and/or experiences you would bring to DFBC:______________________________________________________________

    ______________________________________________________________

     

    ______________________________________________________________

     

    ______________________________________________________________

     

    ______________________________________________________________

     

    ______________________________________________________________

    OR…I would like to nominate the following person (please provide name and contact information):

     

    _____________________________________________________________

    Interested in a New Dobson Bling T-Shirt

    Are you interested in a New Dobson Bling T-shirt? Well you are in luck! Bling shirts made on site at Dobson.

    (any personalization may need to be brought into the store- located @ San Tan Mall)
    Luv My Bling will be here on Thursday 9/20 & Friday 9/21 @ both Freshman & Varsity home games.

    Check out the newest designs that have been custom made for Dobson. A portion of the sales come back to the football program.
    How much should you expect to pay?

    *If you purchase Luv My Bling t-shirts, they cost $12.99

    *If you use your own t-shirt, there is a $5 fee

    *Most Bling designs start at $17+

    *If you want to add names on the back, there is a fee per character depending on size and amount of bling

    *Want a Number? 6×3 size would be $5 per number, 1 1/2′ & 2′ numbers are $2 each.

    Check out their website @ http://luvmybling.com/

    Carnival Planning Meeting

    Hello Parents,

    The Dobson Football Booster Club is hosting it’s 1st Carnival on November 1-4th.

    In order to prepare for this large event, we are in need of many parents to help in many areas. This is a great way to network with many parents within all team levels as well as a great fundraiser to help support the football program.

    How can you help?
    We will be having a Carnival planning meeting on Monday, September 17th @ 6:30pm at Native New Yorker on Guadalupe & Dobson. We will be in the back room. Let the hostess know you are with the Dobson boosters group.

    The Agenda for the meeting is below. Please bring any ideas and suggestions you have and where you plan to help out.

    We look forward to seeing everyone there.

     

    Dobson Football Booster Club
    dobsonfootballboosterclub@yahoo.com

    Carnival Meeting Agenda

    Dobson Football Booster Club
    September 17th, 2012 at 6:30 p.m.
    Native New Yorker

    Neighbor Letter
    o Angel will draft letter and get copies printed
    o Need two-three people to distribute
    Craft Vendor Letter
    o Angel will draft letter and email to vendor once pmt. has been received.
    Contract – review contract
    o What duties will booster member need to be involved with, if any
    o How many tickets need to be sold
    o Financial ramifications, if any
    Posters
    o Need to be distributed
    Tickets
    o Feeder school letter to be sent home, copies need to be made…
    o Who are our liaisons at the feeder schools?
    o Spirit Boutique
    o Bookstore
    o Dobson Ranch Roundup
    o St. Timothy’s
    o Marquis – Kelly Berg
    o Mps newsletter
    o Sell tickets at lunch in cafeteria courtyard
    o Dobson newsletter
    Food Vendors
    o Chic Fil A (except Sunday)
    o Jimmy and Joe’s Pizza
    o Hot Dog Cart by MVP Hot Dogs
    o Swirl It
    o Jamba Juice
    o Concessions
     Need signup sheet for volunteers
    Radio Station
    o Clear Channel has already said no
    o Need to find a station to broadcast or maybe a DJ????
    Ag Petting Zoo
    o Confirm with AG about the petting zoo
    o Angel has some hand sanitizer to donate, but we’ll need more
    Other groups
    o Do other groups want to come in for fundraisers?
    o Bring to vote at Oct. 1st meeting to let them in…
    Dunk Tank
    o Martin Reyes?? Saturday Only-Coach Dunk

    Lil’ Mustang Corral
    o Face painting
    o Caricatures
    o Balloon Animals
    o Other ideas???
    Concessions
    o Need volunteers
    o Need signup sheet – 2 hr. shifts??
    o Concession stand will be point of contact for all vendors to speak with boosters
    Admin Concerns
    o Firm up plans with Cruz, Perkins, and Koch, are all these plans within any limitations
    they know of or have?
    o Lighting – Cost? Donna…
    o Electricity
    o Mapping
    o Parking

    Anything else?

    Security
    Golf Carts

    Irrigation Schedule – Kevin Fleming – Groundskeeping – Cutter????

     

    Coach De La Torre

    Head Football Coach George De La Torre is in his 37th year of coaching football.  He has over 30 years of wrestling coaching experience.  He is a native of Miami, AZ, holds a BA in history and physical education from Weber State University in Ogden, Utah where he was selected as the Defense Team Captain by his peers.  He also has a Master’s Degree in Education from Northern Arizona University.