Category: General News

Smile at Amazon to support Dobson Football

Show your support for Dobson Football by shopping at AmazonSmile. AmazonSmile is a program that enables Amazon shoppers to donate 0.5% of their eligible purchases whenever they shop on Amazon. This doesn’t cost you anything more. Amazon provides the donation out of  their profits for all elegible products. So, when you shop online, please consider using Smile.Amazon.com with us as your charity of choice.

  1. Go to http://smile.amazon.com/ch/80-0937626 and sign in to Amazon as normal (unless you’re already signed in). Then simply confirm Dobson Football Booster Club as your charity of choice.

    Remember, we are a 100% volunteer organization (no salaries to pay) and 100% of our proceeds go to support your Dobson Football teams!

  2. Each time you shop on Amazon, use the http://smile.amazon.com website.

    If you accidentally start to use the standard www.amazon.com website, all you have to do is change “www” to “smile” and continue your shopping and checkout process as you have always done.

We make every dollar count and your support will contribute directly to the teams. Thank you for your support!

Support Dobson Football Just By Shopping At Fry’s

Did you know you can support Dobson Football just by shopping at Fry’s? It’s easy when you enroll in Fry’s Community Rewards! To get started, sign up with your V.I.P Card below, and select a Dobson Football Booster Club to support. Once you’re enrolled, you’ll earn rewards for our Mustangs every time you shop and use your V.I.P Card!

Click Here For Details

Please welcome to our new 2016 Booster Club board members!

Let’s give a round of virtual applause and congratulations to the new 2016 Board Members for your Dobson Football Booster Club!

 

President – Amanda Jenkins

Vice President, Special Events – Kim Stratman

Co-Vice President, Fundraising – Angela Almanza

Co-Vice President, Fundraising – Susan Hernandez

 

Your Booster Club Bylaws contain the primary responsibilities for each position and other positions that remain open.

Booster Member Meeting 12-8-2015

Monthly Member Meeting Minutes

Dobson High School – 1501 W Guadalupe Rd Room S2

December 8, 2015 – 6:30pm to 8:30pm

Time Topic Description Topic Leader
6:15pm
  • Assembly/meet & greet
Informal
6:30pm
  • Meeting Commencement / Introductions & Welcome New Attendees
    • Michelle motioned for the meeting to start at 6:38pm, Amanda was 2nd, all in favor and none opposed
Michelle Masters
6:35pm
  • Secretary’s Report
    • Review of prior meeting’s minutes – Amanda will email out for a vote.
Amanda Jenkins
6:45pm
  • Coach’s Report
    • Coach went over Justification for Wish List (Handed out sheets on this)
    • Coach would like to vote on the Lawn Mower, paying $5,000 and having the district cover the
    • Michelle motioned for Railroad Ties for $240, Kim was 2nd, all in favor and none opposed
George De La Torre
7:15pm
  • President’s Report
    • Michelle suggested that we put in and vote on expenses for the 2016 so that there is no voting going on later in the year you can just write the check because it has already been approved
    • All new email accounts have been changed and as of the beginning of the year and will send out the information
Michelle Masters
7:30pm
  • Treasurer’s Report
    • Review September Transaction reports and Bank Statement – Sarah motioned to approve financials and Amanda was 2nd, all in favor and none opposed
    • Ending checking balance $26,639.19
    • Ending savings balance $25
    • Golf made $4,323.54
    • Cow Chip Bingo made $14,430.22
    • Concession made about $5,000
    • Overall Net Income $7,602.40 thru November
Sarah Young
7:45pm
  • Fundraising VP’s Report
    • nothing at this time
Colleen Reed
8:00pm
  • Special Events VP’s Report
    • Highlight Night – Stella thanked the coach and said it went good
    • Awards Night – Stella also thanked coach and said it went good.
      • Coach would like the opportunity to be a part of the senior gifts because he would like to  be able to make them more special. He also suggested doing a banquet with food and awards for seniors separate then the awards night
Stella Garibo
8:15pm
  • Team Meals
    • Angela not present at meeting
Angela Almanza
8:45pm
  • Recap task assignments – Amanda and Michelle need to get together, Kim and Stella have met and they are meeting again, Colleen has met with Angela and Angela will meet with Susan
  • Meeting Adjournment – Michelle motioned to end the motioned the meeting at  7:51pm, Sarah was 2nd, all in favor and none opposed
Michelle Masters

 

Booster Member Meeting 11-10-2015

Monthly Member Meeting Minutes

Dobson High School – 1501 W Guadalupe Rd Room S2

November 10, 2015 – 6:30pm to 8:30pm

Time Topic Description Topic Leader
6:15pm
  • Assembly/meet & greet
Informal
6:30pm
  • Meeting Commencement / Introductions & Welcome New Attendees
  • Michelle motioned to start the meeting, Amanda was 2nd, all in favor and none opposed at 6:35pm
  • No new members today
Michelle Masters
6:35pm
  • Secretary’s Report
    • Review of prior meeting’s minutes – Amanda motioned to approve the minutes, Michelle was 2nd, all in favor and none opposed.
Amanda Jenkins
6:45pm
  • Coach’s Report
  • Coach is turning in the request for Hudl and Sarah received it
  • Michelle motioned to pay Hudl which is $1,599, Stella was 2nd, all in favor and none opposed
  • He stated the boys know that they need to bring their yard signs on Thursday at Highlight Night
  • Awards have been ordered for all levels, Coach would like the booster to speak and have a table set out to recruit new members. The boys will be wearing ties with shirts for this event.
  • Helmet color will be different next year as it will be chrome and would be about $10 more per helmet. Coach would like for helmet touch ups to be a part of the budget next year
George De La Torre
7:15pm
  • President’s Report
  • Michelle migrated her account to google apps and everyone else needs to get theirs done.
Michelle Masters
7:30pm
  • Treasurer’s Report
    • Review October Transaction reports and Bank Statement – Sarah motioned, Colleen was 2nd, all in favor and none opposed
    • Savings account has $25
    • Checking account has $26,639.19, once all the items clear we will lad about $20,000 for the end of the year.  A couple checks need to be voted on and sent out today.
    • Concessions was right at $5,000, have to readjust some deposits because some spirit items may have been mixed in
Sarah Young
7:45pm
  • Fundraising VP’s Report
  • Concessions – Amanda is working on how much was sold per game compared to what we made. Amanda will kind of back figure out what was made to figure out how much was stolen.
  • Michelle and Scott are looking into getting the cages to prevent theft from happening again
  • Colleen has a check from Kona and will give to Sarah later
Colleen Reed
8:00pm
  • Special Events VP’s Report
    • Highlight Night – Coach will bring the projector for the highlight videos, we will sell media guides and decals also. Stella will be here at 5pm and whoever can come can come. Stella stated the player’s mentors will be there and the players will give their thank you letters to the mentors at that time.
  • Dairy Queen will be donating 6 decorated cakes
  • Stella’s husband was thinking about donating a balloon arc
  • Amanda gave Stella all the concession snacks and she will be putting together something together for the seniors with the leftover snacks
    • Award Night – is on 11/24 at 6:30pm in the Auditorium – all gifts will be given at Awards Night instead of Highlight Night.
    • Stella needs a check for Agape, Stella will email to Sarah
    • Stella needs a check for the Media Guides, Stella will email also
    • K&S which was the last polos that were ordered and when she gets the invoice she will submit that
    • Thank you cards where brought in for Michelle to write and then everyone will sign
Stella Garibo
8:15pm
  • Team Meals
  • Olive Garden with donating meals gave a pass that will give discounts to use online and Donna has them.
  • We have 20 banners on the fence with a total of $3,830 in donated money for the banner along with the ones that donated over $500 in team meals. Michelle will be doing thank you gifts for these business. Kim suggested that the highlight videos have a thank you slide with a thank you slide with logos and send a copy of the video to the sponsors.
  • Team Meals we are missing Olive Garden and Outback and so far we have $8,123 in donated team meals
  • Outback Dinner, we sold about 50 and still have about 150 to sell. Amanda will send an email out about this dinner
Angela Almanza
8:45pm
  • Vote for Board Positions – Amanda won President, Kim won Special Events, Fundraising will be Angela and Susan, Treasurer will be Chris Peacock, and Secretary will be Corie. Those in current positions will be helping and setting up the new members
  • Meeting Adjournment – Michelle motioned, Amanda/Stella was 2nd, all in favor and none opposed at 7:59pm
Michelle Masters

 

Get Involved with Dobson Football

Parents, Guardians, and Friends of Dobson Football –

 

Please consider volunteering to support Dobson Football. Some examples of volunteer efforts include:

  • Staffing the concession stand during Home games
  • Building and painting yard signs for the players
  • Ordering food from local restaurants, picking up food
  • Chaperoning or supervising players during fundraising events
  • Serving food to the players for their pre-game meals
  • Soliciting donations and sponsorships from local businesses
  • Creating flyers for parents, players, sponsors, etc.
  • Coordinating volunteers for fundraising events
  • Taking notes during meetings
  • Maintaining this website
  • And much more!

The link below will take you to a form to send us your contact information and willingness to assist. Submitting this form does not commit you to providing a service; It simply indicates your willingness to try. We are all volunteers and appreciate your interest. After you submit your form, a member of the Dobson Football Booster Club will contact you with more information.
Click here to open the volunteer form.

Sign Up for Fry’s Community Rewards

Will you help us earn Fry’s Community Rewards Program money? If you’ve signed up to support us in the past, please check your registration because you have to recommit to us after the end of July each year.

 

Each Eligible Purchase you make increases our share of the money that Fry’s has allocated to groups like ours, Eligible Nonprofit Organizations, through its Community Rewards program! Fry’s currently allocates a total of $500,000 every 3 months. To help us get a piece of that, you need to Enroll your Fry’s V.I.P. Card for this program and select Dobson Football Booster Club as your organization.

 

You will continue to earn V.I.P. Rewards points on your purchases and there are no changes to the benefits that you receive from using your Fry’s V.I.P. Rewards Card.

 

>> Click Here for Detailed Instructions <<

DFBC Board Elections

>> NOMINATION FORM HERE <<

IMPORTANT CHANGE – Booster meetings are typically held the 2nd Tuesday of each month. For November, this would fall on Veteran’s Day. As such, the November meeting was moved to Monday 11/10 in honor of Veteran’s day.

Dobson Families –

As a parent, guardian, coach, or adult-friend of Dobson Football, you are invited to join the Booster Club at any time. Simply attend one of our monthly meetings held on the 2nd Tuesday of each month. Use these times to get more information about upcoming events, provide input for those events, and/or help coordinate a wide variety of Booster Club activities that take place throughout the year – even during the off-season.

The Dobson Football Booster Club is governed by volunteers Board members who are elected each November during the general Booster Club meeting, the 2nd Tuesday of the month. Please consider running for one of these positions or attending the October and November meetings so that you can vote for the persons running for the positions. The position descriptions are included below.

You do not need to be a member of the Board to make a difference! If you simply want to vote in the November elections, you need to be a voting-eligible member. This happens upon attending your second consecutive Booster Club meeting. For example, those who attend the October meeting are eligible to vote at the November meeting when elections are held. Even if you plan to not vote, consider attending a few meetings each year and reading the meeting minutes that we post to our website (www.DobsonFootball.com).

Choosing to run for a Board position will give you have additional opportunities to provide direction for the Booster Club and work with the Coaches and School Administration on various events, fundraising, and supplemental volunteer the needs for all the Dobson Football teams – Freshman, JV, and Varsity. You can self-nominate for any position. We use an online nomination form, which can be accessed from our website (www.DobsonFootball.com). If you are nominating another person, that person must confirm his/her acceptance of your nomination prior to the elections taking place.

Remember, you must attend the October 14th meeting (in person or by proxy) to be eligible to vote at the November 11th meeting.

The Dobson Football Booster Club ByLaws, located on our website, contain additional details about the voting and proxy process. Please feel free to email us if you have any questions about these processes or the Board positions below (DobsonFootballBoosterClub@gmail.com).

Executive Board Positions

  • President: The President shall be the principal executive officer of the Booster Club and shall supervise and control all the business affairs of the Booster Club, including such duties as presiding at all meetings, communication between the Dobson Football Booster Club and the current Head Coach, Athletic Director and as necessary to the School Board, signing or authorizing all instruments which the Booster Club authorizes to be executed, and in general, shall perform all duties required of the office of President. For success in this position, a person in this position generally has leadership or managerial experience/skills.
  • Vice Presidents – Fundraising: This office is the most demanding and is held by two persons. Responsibilities include the coordination of all fundraising activities, such as: car washes, annual golf tournament, sponsorship drives, annual Media Guide advertising sales, concession stand coordination, and other fundraising activities. For success in this position, persons usually have event planning experience/skills and are comfortable soliciting funds from others.
  • Vice President – Special Events: This office coordinates special events such as: yard sign renovation & handouts, locker room setup, Media Guide compilation, team picture day volunteers, Senior night volunteers, Highlights Night parties for each team, and other special events as determined by the board members. For success in this position, a person often has event planning experience or similar planning skills.
  • Secretary: The Secretary is responsible for distributing agendas and capturing minutes for Booster Club meetings. This position is the custodian of records for the Booster Club, such as electronic copies of meeting minutes and other files, and keeps register of email addresses for each board member. The Secretary also works with the Membership Chair, and may serve as the Membership Chair if one is not elected, to determine voting rights of members at the start of each general membership meeting. For success in this position, a person typically has typing experience/skills and is comfortable using computers.
  • Treasurer: The Treasurer is responsible for all funds and/or securities of the Booster Club. This position coordinates the review and update of the Booster Club’s annual budget plan and uses an electronic accounting system to track all accounts receivable/payable. The Treasurer ensures that expenses are properly voted upon and initiates payment of expenses as approved according to the Booster Club by-laws. For success in this position, a person should have accounting or bookkeeping experience/skills and is comfortable using computers.

Officer Board Positions

  • Membership Chair: The Membership Chair is responsible for keeping an up-to-date membership list, including email addresses and contact information, and collecting a sign-in sheet from every meeting to then present to the Secretary for the meeting minutes. They are responsible for tracking who is eligible for voting within each Regular Board Meeting, including Proxy attendees. For success in this position, a person should have basic computer skills.
  • Members-at-Large: This position can be filled by up to  two (2) members. Members at Large are responsible for communications between the community and the Dobson Football Booster Club. This may include assisting the Team Representatives or other Board members  with their communications, such as Fundraising and Special Event marketing communications. This position is often asked to update the DobsonFootball.com website as well as sending Facebook posts and Twitter messages. Success in this position typically leverages talents in drafting communications, computer savvy, and possibly some website design understanding (although not necessary).
  • Team Representatives: Each team can have up to two (2) team representatives. The Team Representatives are responsible for making sure that information is being communicated to Dobson Football families. They also provide assistance to the Executive officer position to which they are assigned as indicated below:
    • Varsity Team Representative(s) assist the Vice President –  Fundraising
    • Junior Varsity Team Representative(s) assist the Vice Presidents – Special Events and President
    • Freshman Team Representative(s) assist the Secretary and Treasurer

*Freshman Team Representative(s) are commonly voted into their positions in May/June to represent the Freshman class during the Football fall season. JV positions cover until the Freshman positions are filled.

DOBSON FOOTBALL BOOSTER CLUB BYLAWS

DOBSON FOOTBALL BOOSTER CLUB

BYLAWS 

Revised July 8 2014

I. NAME OF ORGANIZATION

A. The name of this organization shall be the Dobson Football Booster Club, herein referred to as “DFBC”.

II. OBJECTIVES & FUNCTIONS

The purpose of DFBC shall be to provide support to the Dobson High School Athletic Department, the Dobson High football coaching staff and football players and to contribute to the functions of said programs.  The booster club will organize fundraising activities and events that support the football program and its players. The booster club will assist in the communication flow between the football program and parents.

 

Mission StatementThe booster club shall provide assistance and financial support to the Dobson High School Athletic Department, Dobson High football coaching staff and football players through fundraising activities, spirit events, and assisting in the communication flow between the football program and parents.

No part of the earnings of this booster club shall inure to the benefit of, or be distributed to, its members, directors, officers, or other private persons, except that the Booster Club shall be authorized to pay reasonable compensation for services rendered. Notwithstanding any other provision of these articles, the booster club shall not carry on any other activities not permitted to be carried on:

III. MEMBERSHIP

Section 1:  Anyone interested in aiding, improving and supporting the Dobson Football Booster Club is eligible for membership. Members of the DFBC shall be persons including but not limited to football player family members (excluding any student in attendance at any high school), Dobson High School alumni, and community residents who are willing to commit to the support and betterment of the Dobson Football Program.  Members are encouraged to attend monthly booster meetings as scheduled.

Section 2:  A new attendee to a DFBC meeting will become a voting member of the DFBC upon their second consecutive meeting.

 

Section 3:  Upon missing two consecutive meetings, a member will lose voting privileges until reinstated by attending the required two consecutive meetings.

 

Section 4:  Attendance by proxy can be established by any member through a written and signed letter submitted by any member that is in attendance on his or her behalf. Proxy can also be accepted through an email to the booster email address. All submissions must be made prior to the meeting time to be included within the sign-in sheet. Any suggestions can be included within the proxy documentation and heard within the meeting just as if the individual was actually present and will count towards his or her attendance to maintain voting rights.

 

 

IV. OFFICERS/EXECUTIVE BOARD

The affairs of the Booster Club will be managed by the Executive Board and Officers, which will consist of the required 5 Executive Board (A-E) and eleven optional members/officers (F-H), to total sixteen members. The Executive Board will consist of the President, 1st Vice President, 2nd Vice President, Secretary and Treasurer. The duties of the Executive Board and Officers will be as follows:

Executive Board:

A. President: The President shall be the principal executive officer of the Booster Club and shall supervise and control all the business affairs of the Booster Club, including such duties as presiding at all meetings, communication between the Dobson Football Booster Club and the current Head Coach, Athletic Director and as necessary to the School Board, signing or authorizing all instruments which the Booster Club authorizes to be executed, and in general, shall perform all duties required of the office of President.

B. 1st Vice President: The 1st Vice President will perform duties that may be assigned by the President or the Executive Board. The 1st Vice President is also responsible for Special Events.

C. 2nd Vice President: The main duties of the 2nd Vice President will be to serve as the Fundraising Chair Person.

D. Secretary: The Secretary shall keep the minutes of any and all meetings of the organization, see that all notices are duly given in accordance with these by-laws, or as required by law, be the custodian of the records of the Booster Club, keep a register of the post email addresses of each member, and in general perform all duties incident to the office of Secretary. The Secretary will work with the Membership Chair to determine members in attendance and accuracy of voting to ensure accuracy of meeting minutes. She/he will be responsible for setting the agenda for each meeting and to prepare action items for the Board and its members.

E. Treasurer: The Treasurer shall have charge and custody of and be responsible for all funds and/or securities of the Booster Club, receive/give receipts for money due and payable to the Booster Club from any source, and deposit all such monies in the name of the Booster Club in such banks, trust companies and other depositories as selected by the Executive Board and in general perform all duties incident to the office of Treasurer. The Treasurer will make deposits or appoint another Board of Directors member to make a deposit, however the responsibility of maintaining an account of transactions belongs to the Treasurer.

Optional Officers:

F. Team Representative: There will be two (2) class representatives elected from each class. Each representative shall be responsible for communicating information between the parents of Dobson Athletes and Dobson Football Booster Club and assisting the officer to which they are assigned (as indicated below) with their duties as needed.

1. (2) Senior Class Representative to assist the 1st Vice President.

2. (2) Junior Class Representative to assist the 2nd Vice President.

3. (2) Sophomore Class Representative to assist the Secretary.

4. (2) Freshman Class Representative to assist the Treasurer.

G. Membership Chair: The Membership Chair shall be responsible for keeping an up-to-date membership list, including email addresses and contact information, and collecting a sign-in sheet from every meeting to then present to the Secretary for the meeting minutes. They are responsible for tracking who is eligible for voting within each Regular Board Meeting. Proxy voted included.

H. Members-at-Large: These two (2) members will be any other member of the Dobson Football Booster Club and shall be responsible for assisting the Membership Chair and communication (including electronic communication) between the community and the Dobson Football Booster Club.

The Executive Board of Officers shall be elected annually by the General Membership by nominations from the floor. Executive Officers mentioned within A, B, C, D, & E are required positions to vote in to term within the November meeting in prior season to start the new term on January 1st. Officers mentioned within F, G, & H are optional positions determined by interest and can be voted on throughout the season.

*All Freshman positions shall be nominated for within the month of May, and voted on within the month of June. Sophomore positions will cover the Freshman positions until the Freshman positions are elected and/ or filled.

V. TERMS

Booster Club officers shall serve no longer than two consecutive years in a specific office. Officers will be eligible to hold that office again after relinquishing that position for one year. If officers do not wish to hold an office for the full term, they must write a letter to the board and allow for a proper election to take place upon stepping down from office.

VI. MEETINGS

A. Regularly Scheduled Meetings: The Dobson Football Booster Club will choose a “standing” time and place for monthly meetings, which will be at a suitable location within the Dobson Community.

B. Provisions for Special Meetings: Special meetings may be called by the Executive Board with a majority vote. All members must be given verbal or written notice no less than forty-eight (48) hours in advance of such meetings.

C. If at any time the membership becomes deadlocked on a subject or event and the next meeting becomes unruly, the President may then table the subject or event until the next meeting and call for the Executive Board to have a special meeting to further discuss and research the matter before the next meeting. The Executive Board may then choose to bring the subject back to the membership for reconsideration, or to avoid further complications the Executive Board, in the best interest of the membership, may rule on the subject or event.

VII. COMMITTEES:

A. Standing Committees: Standing committees, or permanent committees, will be established when deemed necessary. All standing committees will be appointed by the Executive Board.

B. Special Committees: Special committees, which are by nature temporary, will be established when needed. All special committees will be appointed by the Executive Board.

C. Committee Reports: All committee reports will be a regular part of the Order of Business of each monthly meeting.

VIII. VACANCIES

A person elected by a majority vote of the voting members attending the next Dobson Football Booster Club General meeting shall fill a vacancy occurring in an officer’s position for the un-expired term. If a meeting has just occurred the Executive Board may schedule an emergency special meeting.

IX. QUORUM AND VOTING

A. Quorum: A minimum of five (5) members of the Executive Board must be present to conduct business at any regularly scheduled meeting.

B. Voting: The number of votes needed for passage of any Board action will be a simple majority.

X. ELECTION OF THE EXECUTIVE BOARD

A. Nominating procedures are as follows:

1. The Executive Board of Officers shall be elected annually by the General Membership by nominations from the floor.

2. All officers must be a member in good standing at the time of the election and remain so during the term of office.

B. Election procedures will be as follows:

1. Anyone interested in nominating or applying for a future Board position must submit an Election Form and submit to the Dobson Football Booster Club email address by the deadline on the form. All nominations will be open in the month of October to prepare for the elections in the month of November.

2. The elections will take place at the November meeting.

3. Installation of officers will be at the December meeting and new officers will assume duties as of January 1st following.

4. The method of election will be by secret ballot vote for all offices.

5. The number of votes required for election will be a simple majority of the General Membership.

XI. EXECUTIVE BOARD MEMBER RESIGNATION, TERMINATION, AND INTERIM ASSIGMENTS

  1. Resignation
    • Resignations must be submitted in writing to any remaining Executive Board member.
  2. Termination
    1. With a simple majority vote that excludes the offending party, the remaining Executive Board may terminate the position of any Executive Board Member on the occurrence of any of the following events:
      • Failure to adhere to the Mesa Public Schools & Dobson High School code of conduct, including drinking alcoholic beverages within 4 hours prior to or during a school or Booster fundraiser/event.
      • Unbecoming and/or unprofessional behavior that shows disrespect for the Dobson Football Program, Dobson High School, and/or Dobson Football Booster Club.
      • Dismissal from a Dobson Football event for any reason.
      • Failure to fulfill assigned duties or abandonment of the position and/or duties.
      • Three (3) or more unexcused absences from any meetings in one year.
    2. Termination of any Executive Board Member’s position can occur for reasons not listed above with a three-fourths super majority vote of the remaining Executive Board members.
  3. Interim Assignment
      When an Executive Board position is vacated by resignation or termination, the General Membership may accept nominations and vote, by majority vote, another person into the position as an Interim Assignment until the next annual election cycle occurs in November.

XII. CONTRACTS AND MONIES

A. Any fundraising events must first be presented to and approved by the Dobson Football Booster Club, Dobson Student Council, Head Football Coach and the Dobson High School Athletic Director or his designated representative, and the Executive Board for approval. The General Request Form will accompany any request that includes any monetary request.

B. The Executive Board may authorize any officer of the Booster Club to enter into contract(s) on behalf of the booster club pending final prior approval by the Board.

C. The Executive Board and General Membership must approve expenditures exceeding $50.00 by a majority vote. Expenditures less than $50.00 may be approved by majority vote of the Executive Board with written documentation of the request and receipt, to be presented to the General Membership at the next regular meeting.

D. The Special Events Committee has permission to spend up to $50.00 in the event that they are asked by the Athletic Director or School Administrator to celebrate a special achievement accomplished by the coaching staff.

E. The Treasurer shall have the authority to release monies not to exceed $50.00 for additional expenditures required by any football events or games sponsored by the Dobson Football Booster Club.

F. All checks, drafts or orders for payment of money, notes, or other indebtedness shall be signed by the Treasurer and the President or so authorized by the booster.

  1. The President, Treasurer and one other booster member shall be co-signatories on the DFBC checking account.
  2. A “Detailed Checking” account report and “Expense and Income” report shall be

provided for each monthly DFBC meeting.

G. All monies raised by the Dobson Football Booster Club must be accounted for and deposited in the general booster club account within thirty (30) days following the fundraising event or immediately following the next school/banking day, whichever is earliest.

H. Gift expenditures should not exceed $40.00 for any gift for coach, manager, staff, player, or booster club member per year. The senior gift of $25.00 per player and/or manager shall be included in the $40.00 amount for that year.

I. Sympathy acknowledgment of players and coaches for the loss of their immediate family will be addressed by making a donation of $20.00 to the Dobson Football Booster Club Scholarship fund in memory of the deceased and a card will be sent.

1. If any football player or member of the coaching staff is hospitalized overnight for any reason at anytime up until graduation shall receive a gift not to exceed $20.00.

2. Any member of the coaching staff that has an addition to their family by way of birth or adoption shall receive a card as a Booster blessing.

3. Sympathy acknowledgement for a Dobson Football Booster Club member will be addressed by sending a card.

J. Money raised by the Dobson Football Booster Club during a specific year does not belong to any one class of that year. It belongs to all members and classes and is to be used to enhance the football program this year and/or years to come.

K. A budget shall be established at the beginning of each calendar year.  The forwarding balance in the general Dobson Football Booster Club account should be a minimum of $5000.00 at the beginning of a calendar year.  Other accounts must maintain the balances or balance that they were ear-marked for by the majority vote of the General Membership.

L. A yearly audit must be obtained. An audit will be done no later than the first regular meeting of the new year annually, thereby providing cleared and approved books for the incoming Treasurer.

XIII. Dissolution

Upon dissolution of the booster club, all available funds shall be distributed to a non-profit organization operated exclusively for charitable or education purposes, preferably related to football, unless there is an incoming football team which would benefit from use of said funds. This distribution of funds must be approved by a vote of the Dobson Football Booster Club General membership.

XIV. PROCEDURES AND AMENDING OF BY-LAWS

These By-laws may be amended when necessary by a majority of the Dobson Football Booster Club General membership in attendance of a General Membership meeting. Proposed amendments must be submitted to any Executive Board member to be sent out with regular Board announcements.

A. All changes to these by-laws must be presented one (1) month in advance of the general membership meeting.

B. A vote of 2/3 of the Executive Board is required to change these by-laws.

 

These By-laws were revised and approved at the Dobson Football Booster Club General membership board meeting on __________________.

President: ___________________________________

Secretary: ___________________________________

 

 

Dobson Football Booster Club

DFBC Conflict of Interest Policy

 

Article I

Purpose

The purpose of the conflict of interest policy is to protect this tax-exempt organization’s, (Dobson Football Booster Club, referred to as DFBC) interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the DFBC or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Article II

Definitions

1. Interested Person

Any director, principal officer, or member of a committee with governing board delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.

2. Financial Interest

A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

a. An ownership or investment Interest in any entity with which the DFBC has a transaction or arrangement,

b. A compensation arrangement with the DFBC or with any entity or individual with which the DFBC has a transaction or arrangement, or

c. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the DFBC is negotiating a transaction or arrangement.

Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

A financial Interest Is not necessarily a conflict of interest. Under ArtIcle III, Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.

Article III

Procedures

1. Duty to Disclose

In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement.

2. Determining Whether a Conflict of Interest Exists

After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.

3. Procedures for Addressing the Conflict of Interest

a. An interested person may make a presentation at the governing board or committee meeting, but the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.

b. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.

c. After exercising due diligence, the governing board or committee shall determine whether the DFBC can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.

d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the DFBC’s best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.

4. Violations of the Conflict of Interest Policy

a. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.

b. If, after hearing the member’s response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.

Article IV

Records of Proceedings

The minutes of the governing board and all committees with board delegated powers shall contain:

a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board’s or committee’s decision as to whether a conflict of interest in fact existed.

b. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.

Article V

Annual Statements

Each director, principal officer and member of a committee with governing board delegated powers shall annually sign a statement which affirms such person:

a. Has received a copy of the conflicts of interest policy,

b. Has read and understands the policy,

c. Has agreed to comply with the policy, and

d. Understands the DFBC is charitable and in order to maintain its federal tax exemption it must engage primarily In activities which accomplish one or more of its tax-exempt purposes.

Article VI

Periodic Reviews

To ensure the DFBC operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects:

a. Whether compensation arrangements and benefits are reasonable, based on competent survey information, the result of arm’s length bargaining.

b. Whether partnerships, joint ventures, and arrangements with management organizations conform to the DFBC’s written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes and do not result in inurement, impermissible private benefit or in an excess benefit transaction.

Article VII

Use of Outside Experts

When conducting the periodic reviews as provided for in Article VI, the DFBC may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted.

 

Cost To Play Football

Let’s face it, everything costs more these days and we are all looking for good values. Fortunately for our Dobson Football players and families, we have one of the lowest cost programs in the area! The chart above shows the per-player cost to play football at Dobson and several sample schools that are also Dobson’s competition.


We recently asked Head Coach George De La Torre about the cost to play football and, specifically, the cost for annual camp. “It costs a lot more than people think,” said Coach De La Torre, “to provide bus transportation for all these players, pay for their lodging, at least three meals a day, electricity for the facilities, security guards, janitorial, etc. It all adds up.”


And it all adds up at home as well. Practice equipment, game uniforms, trainer staff, coaches, tape, ice, water, referees – the list goes on from there. Dobson doesn’t have the cheapest football team in town and that’s a good thing. We want decent equipment to keep our kids relatively safe, a solid coaching staff to provide guidance, great trainers to tape weakened ankles, etc. Our players need those things.


Your Dobson Football Booster Club (DFBC) works hard to compliment the fundraising done by the players. We obtain local sponsorships, food and other donations, and support for various fundraising events like the annual Golf Tournament. All of this helps to provide more training, equipment, and other things for the players.


The bottom line is that at about $400, Dobson Football is a good value now and each year it gets a little better.

Booster Board Members

Several Board Members from the Dobson Football Booster Club are pictured here during the 2014 Mandatory Parent and Player meeting held April 15, 2014. The Board helped the coaches prepare for the event, setup the reception area, hand out meeting materials, and assist parents with forms.

 

Pictured from left to right: Marissa Smith (Membership Chair), Jody Kelly (co-Sophomore Representative), Michelle Masters (co-VP Fundraising), Julie Erickson (VP Special Events), Lance Blessing (Treasurer), Theresa Blancas (volunteer), Lindsey Blessing (co-Sophomore Representative), Kelly Stout (co-VP Fundraising), Sarah Young (President)

Coaches Bruce Arians and George De La Torre

Dobson Mustangs Head Coach George De La Torre recently enjoyed a casual dinner with Arizona Cardinals Head Coach Bruce Arians. The two coaches have similar experiences. Both were hired to turn around struggling teams and both of their teams play in very tough divisions. It looks like they enjoyed their time together.

2014 Golf Tournament Registration

Thank you for participating in our  2014 golf tournament.

Use the PayPal link to submit your registration payment.

Registration Type
Single $80.00 USD
Double $160.00 USD
Foursome $300.00 USD

Special Executive Meeting July 27, 2013

Dobson Football Booster Club

Executive Board Meeting Minutes

SPECIAL

July 27, 2013

 

Meeting Location: Julie and Mark Erickson’s home

 

President: Susan Hernandez                 1st Vice President: Julie Erickson

 

2nd Co-Vice President: Kristina Cormier         2nd Co-Vice President: Sarah Meraz

 

Treasurer: Sarah Young                Secretary: Theresa Blancas

 

Meeting Attendees:

Susan Hernandez, Sarah Young, Julie Erickson, Kristina Cormier, Theresa Blancas, and Mark Erickson (CPA completing our 501(3)C application).

 

Call to Order:

Susan Hernandez called this special meeting to order regarding our application for 501(3)C for the Dobson High School Football Booster Club Executive Board at 1:45pm on Saturday, July 27, 2013.

Motion to start the meeting: Kristina Cormier

Seconded: Sarah Young

All in favor: Yes

Opposed: None

 

Meeting Minutes:

– Mark Erickson lead the meeting, opening with discussion regarding adopting an appropriate Conflict of Interest Policy, which is recommended for our application for 501(3)C. Per DFBC Bylaws the Policy must be voted upon by the general membership. Our goal of completion and vote is Monday, August 5, 2013, in order to have the vote as an Agenda item and vote during our next general meeting, which is Monday, August 5, 2013.

 

Mark Erickson provided a Conflict of Interest Policy sample for adoption. We reviewed, discussed, and decided on each Article point. Theresa Blancas will compile and type the final Conflict of Interest document, according to our discussion, and email it to Mark Erickson, per his request.  The following are our decisions in comparison to the sample provided:

 

Article I – accepted in its entirety, substituting DFBC.

Article II – accepted in its entirety.

Article III – accepted in its entirety.

Article IV – accepted in its entirety.

Article V – does not apply – drop from our final Policy.

Article VI – accepted in its entirety.

Article VII – accepted in its entirety.

Article VIII – accepted in its entirety, with italic emphasis on “but need not.”

 

– Mark Erickson requested a good hard copy of DFBC Bylaws. Theresa Blancas will print and provide at the conclusion of this meeting.

– Mark Erickson then lead discussion regarding Insurance for DFBC. He recommends 2-3 quotes for BOP – Business Owner’s Policy. As an example he said Auto Owner’s Insurance provides a $1 million BOP for approximately $54.00 monthly.

 

Susan Hernandez is familiar with an insurance company from her work as PTA President and will obtain a quote.

 

Julie Erickson will lead this project and will also obtain at least one (1) other BOP quote. All quotes will be compiled and presented for discussion and vote within the next 60-90 days, per Mark Erickson’s recommendation.

 

– Mark Erickson then lead discussion regarding documents he provided the Full DFBC Board for completion regarding individual roles and responsibilities. He said this exercise was mostly self-serving, in order for us to see how much work we actually do. Mark recommends this exercise be completed yearly, plus the information may be used to adjust descriptions in our Bylaws and help to regularly document roles and responsibilities, especially miscellaneous projects, in order to ensure better consistency. Theresa Blancas will collect completed document from Sarah Meraz, as hers was the only roles and responsibility forms missing.

 

– Mark Erickson then discussed the document packet titled “Past, Present, & Planned Activities.” Each Board Member had the opportunity to complete a packet, listing activities. Mark asked Theresa to consolidate the information into one paragraph and email it to him, with the Conflict of Interest Policy.

 

– Mark Erickson informed us that he was waiting on Coach De La Torre’s Wish List Budget to include with the application. He requested assistance from Theresa Blancas in obtaining the information in a timely manner from Coach DLT.

 

– Mark Erickson suggested that our Executive Board meetings be spaced further away from our General Meeting times, whether another day or earlier, in order to avoid interruption. Discussion concluded in the decision to have Theresa Blancas send an email to Executive Board Members to see who is able to regularly attend Executive Board meetings at 5:30pm-6:15pm, with a possible location change. Potential locations included Native New Yorker. If there is a location change we would have to end promptly in order to arrive to the General meeting on time, at 6:30pm. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

Next Executive Board Meeting:

August 5, 2013 at 6:00 pm at DHS Coach’s Office.

Action Items/Calendar:

  1. Theresa Blancas will review and note recommendations of changes in Bylaws. Discussion and vote during general meeting is required.

  2. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt changes in Bylaws to be consistent with description of Executive Board versus Full Board.

  3. Theresa Blancas will compile and type the final Conflict of Interest document and email it to Mark Erickson prior to Monday, August 5, 2013.

  4. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt Conflict of Interest Policy as compiled on July 27, 2013.

  5. Julie Erickson obtain 2-3 Insurance quotes for Business Owner’s Policy (aka BOP), including one from a company that Susan Hernandez has previously used. Quotes will be presented for discussion and vote within the next 60-90 day

  6. Theresa Blancas to collect roles and responsibilities document from Sarah Meraz.

  7. Theresa Blancas to consolidate the Activities information into one paragraph and email it to Mark Erickson, with the Conflict of Interest Policy.

  8. Theresa Blancas follow up with Coach De La Torre re Wish List Budget to be included with application.

  9. Theresa Blancas will send an email to Executive Board Members regarding potentially changing our Executive Board meeting times to 5:30pm-6:15pm, with a possible location change. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

 

Close of Meeting Vote:

Motioned: Susan Hernandez

Seconded: Julie Erickson

All in favor: Yes

Opposed: None

Close of Meeting: 2:45pm

2014 Board Members

President: Sarah Young
Email: President.DFBC@Gmail.com

Vice Presidents, Fundraising: Michelle Masters and Kelly Stout 
Email: DFBC.VP.Fundraising@Gmail.com

Vice President, Special Events: Julie Erickson
Email: DFBC.VP.SpecialEvents@Gmail.com

Treasurer: Lance Blessing
Email: Treasurer.DFBC@Gmail.com

Secretary: Theresa Blancas
Email: DFBC.Secretary@Gmail.com

Member Chair: Marissa Smith
Email: DFBC.MemberChair@Gmail.com

Member at Large: Michelle Masters
Email: DobsonFBC@Gmail.com

Meeting Minutes December 10, 2012

Dobson Football Booster Club

Meeting Minutes

December 10, 2012

Meeting Location: Native New Yorker (Guadalupe/Dobson)

President: No active President                                Vice President: Sarah Meraz

Treasurer: Angel Elam                                             Secretary: Tasha Campa

Meeting attendees:

Sarah Meraz, Angel Elam, Tasha Campa, Patty Padia, Lucy Martinez, Julie Erickson, Sarah Young, Susan Hernandez, Karen Halley, Theresa Blancas, Susan Ortiz, Teri Smithers and Kristina Cormier.

Sarah Meraz called meeting to order for the Dobson High School Football Booster Club at 6:33 pm December 10, 2012.  Patty Padia motioned to start the meeting; Sarah Young seconded the motion, all in favor. No one opposed.

 

Sarah started the meeting by passing out agenda. The purpose of today’s meeting is to discuss these items and make decisions on how to move forward. Thank you to all of you through all of the challenges and successes.

Meeting Minutes & Financials:

Key Financial Highlights:

  • All financials have been backed up on a disk for Sarah Young.
  • New board and current board members need to meet up at Bank of America to close out current account and transfer all money into a new account. The date and time is
  • Financials are complete for new board to conduct an audit of financials.
  • Ending Balance as of November 30th : $9,945.63
  • Amount of Deposits/Credits: $7,270.78
  • Amounts of Withdrawals/Debits: $7,940.07
  • Agape and 2 deposits were cleared after December 1st
  • Lights and Security bills have not been received from the Carnival. Susan will need to verify the security bill for each security member.
  • Sarah will print and post the final report from Quicken.
  • $80 was deposited from the Spirit Cup order and should have been $120.
  • We are not replacing the National Guard’s poster because they have not paid for their donation.
  • Sarah’s company has paid for their donation and a check and form has been submitted to Kim Kastilahn. Sarah will need to be verified.
  • Get the account reassigned to new group. Date: Friday, 12/15/12 @ 5:30pm at the Dobson/Baseline Rd Branch. Sarah will call BofA to verify what is needed to remove Kim Kastilahn from the account and will communicate with the group.

 

 

Reimburse Susan Ortiz for Carnival expenses (cups and hot chocolate about $65) Vote:

Motioned: Sarah Meraz

Seconded: Lucy Martinez

All in favor to approve reimbursing Susan Ortiz: Yes

 

November Meeting Minutes Vote:

Motioned: Lucy Martinez

Seconded: Julie Erickson

All in favor to approve November Meeting Minutes: Yes

 

 

November Financials Vote:

Motioned: Patty Padia

Seconded: Sarah Young

All in favor to approve November Meeting Minutes: Yes

 

 

New Attendees & voting members:

No new members.

Parent Feedback:

none

Gmail/Website/Facebook:

Website is running well. Thanks Sarah for all your hard work! Facebook looks great as well. We need to continue to get parents exposed to both to help assist with communication over the next season. Gmail is ready to go and Sarah will be uploading Google Docs so that next year’s Board can edit and access all docs immediately. Tasha provided the Board with a copy of the documents from last year and Sarah has given the board the disc with all of the original documents for the board to reference from.

Saying Goodbye to old Board Members and Welcoming the 2013 Board Members:

Thank you to all of the many parents that have been supportive of The Dobson Football Booster Club and its board. It has been a long year and we have accomplished many things and new adventures amongst the many challenges and changes. We wish the new board a lot of luck and the best wish for a successful season in 2013.

At the closing of this meeting, the current board members will be stepping down from their positions and the below members will be voted in as the new 2013 DFBC Board.

 2013 Board Members

1) President: Susan Hernandez

2) 1st vice President- (Special Events): Julie Erickson

3) 2nd Vice President- (Fundraising): Kristina Cormier

4) Secretary: Theresa Blancas

5) Treasurer: Sarah young

 Optional Officers Positions:

1) Two (2) Senior Class Representatives:  (will need to place on agenda for future meeting)

2) Two (2) Junior Class Representatives: (will need to place on agenda for future meeting)

3) Two (2) Sophomore Class Representatives: (will need to place on agenda for future meeting)

4) Two (2) Freshman Class Representatives: (will need to place on agenda for future meeting)

5) Membership Chair: Marissa Smith

6) Two (2) Members-at-Large: Sarah Young & Michelle Masters

Close out the old Board Members and “Officially” 2013 Executive Board to take office January 1, 2013 Vote:

Motioned: Tasha Campa

Seconded: Angel Elam

All in favor to approve 2013 Board Members as the “official” Board Members at the close of this meeting: Yes

No one opposed

 

*Effective January 1, 2013, the above individuals will take over as the 2013 Executive Board for Dobson Football Booster Club. Congratulations and best wishes for the future Booster members.

December 10th Meeting Agenda

Meeting Agenda

December 10, 2012 at 6:30 p.m.

Native New Yorker

  • Motion to start the meeting.
  • November Meeting Minutes & Financials approved
    • Set date/time for closing the existing bank account and opening new bank account
    • Go line by line for Financials
    • New board members to establish audit
    • November Meeting Minutes
    • Business Agenda:
      • Any Parent Feedback?
      • Sarah Young- Share Facebook and Website updates

2)       “Officially” close out 2012-2013 board and vote in 2013-2014 Board.

3)      Celebrate holidays and mingle.

4)      Set the next meetings date/time with the new Board taking over.

5)      Close the Meeting.

 

November Meeting Minutes

Dobson Football Booster Club

Meeting Minutes

November 5, 2012

Meeting Location: Native New Yorker (Guadalupe/Dobson)

President: No active President                                Vice President: Sarah Meraz

Treasurer: Angel Elam                                             Secretary: Tasha Campa

Meeting attendees:

Sarah Meraz, Angel Elam, Tasha Campa, Patty Padia, Marissa Smith, Lucy Martinez, Julie Erickson, Sarah Young, Susan Hernandez, Karen Halley, Michelle Masters, Theresa Blancas, Susan Ortiz, Jana Leineweber (by proxy- she sent an email) and Kristina Cormier

Sarah Meraz called meeting to order for the Dobson High School Football Booster Club at 6:33 pm November 5, 2012.  Patty Padia motioned to start the meeting; Sarah Young seconded the motion, all in favor. No one opposed.

 

Sarah started the meeting by passing out agenda. The purpose of today’s meeting is to discuss these items and make decisions on how to move forward.

Meeting Minutes & Financials:

Key Financial Highlights:

  • Ending Balance as of October 31st : $10,244.05
  • Amount of Deposits/Credits: $6,770.92
  • Amounts of Withdrawals/Debits: $4,666.81
  • 3 checks not cashed yet: Agape for $325 & 2 in the amounts of $39.60 & $6.27

 

October Financials Vote:

Motioned: Lucy Martinez

Seconded: Marissa Smith

All in favor to approve October Meeting Minutes: Yes

 

October Meeting Minutes Vote:

Motioned: Sarah Meraz

Seconded: Patty Padia

All in favor to approve October Meeting Minutes: Yes

 

October Financials Vote through email approved.

New Attendees & voting members:

No new members.

Gmail/Website/Facebook:

Website is running well. Thanks Sarah for all your hard work! Facebook looks great as well. We need to continue to get parents exposed to both to help assist with communication over the next season. Gmail is ready to go and Sarah will be uploading Google Docs so that next year’s Board can edit and access all docs immediately. She plans to set up Board emails so that anyone can email any member of the board and not just Secretary. Will be tied to the Booster email account. She will have this ready for vote in next meeting.

Banquet Updates:

Every year, there is a fall sports banquet sponsored by Dobson Athletic Dept. We assist Donna Koch in any way that she needs help. Here is the following information from her:

Thursday, November 8th

Mesa Hilton Hotel

US 60 & Alma School

doors open at 6pm,

banquet begins at 630pm

Cost is $18.00 per person

Tickets will be available in the bookstore the week of October 1st.

Flyers have been given to the coaches and will be reminded at the coaches meeting week of October 1st.

It is announced in the Mustang Messenger and also on the morning announcements.

Will get on the Marquee next week when tickets are available.

 

I have my usual table decorations, and program… don’t know if the boosters wanted anything else, I have 4 of us so far to do the set up… So if 2-3 of you would like to help with any other items, that would be great… just let me know.  I will need help collecting tickets at the doors also….

 

Gifts for Seniors & Coaches will be given on this night. We have signed all of the cards for the Coaches tonight. Thank you to Teri Smithers for preparing this for us.

Parent Volunteers:

  • Sarah Meraz, Tasha Campa, Patty Padia, Susan Hernandez, Sarah Young, Kristina Cormier, Michelle Masters, and Teri Smithers.

Senior Night:

Every year, the last game of the season Dobson recognizes the seniors and their parents. We assist Donna Koch in any way that she needs help. Thank you to Julie Erickson, Theresa Blancas, Teri Smithers, Angel Elam, Sarah Young, Marissa Smith, Kristine Steinmetz and the rest of the moms that helped make this night special for the senior moms (and dads).

Carnival Committee:

Thank you to all the parents that helped make this successful. Thank you to Susan Hernandez and Angel Elam for all their hard work in the logistical areas of making all of this possible.

 

Financials will be calculated for December Meeting. Michelle (from Midway West Amusement) came to discuss some updates from the Carnival Sales. Overall we did well for a first time. She would like to discuss some options with us to plan for an additional Carnival. The new group will need to decide on whether they plan to do this this coming spring or maintain it for a fall date. We will invite Michelle back to help brainstorm on how to plan. Overall, the community really loved having the Carnival and this was a great team building experience for those that participated. Thank you to all that assisted us.

Highlight Film/Night:

Tuesday, November 13th from 6-9pm

  • Parent helpers: Set up @ 5:30PM
    • JV: 6-7pm
    • Freshman: 7-8pm
    • Varsity: 8-9pm

 

Any photos to make a pre-highlight night slide show:  @ dobsonfootballboosterclub@yahoo.com

 

Cakes from Dairy Queen-

  • Patty Padia secured 6-8 cakes. Please let DQ know the date.
  • Need silverware, cups, napkins, plates, Thank you to Susan Ortiz for donating K-cup coffee and hot chocolate and cups and stirrers.

 

Forms for Highlight Tapes to order

  • Form sent in reminder email and will have some forms at the table.

 

2013 Nominations/Elections:

The Dobson Football Booster Club is currently accepting applications/nominations for various positions within the booster club. The following positions are required to fill for the 2013-2014 year, however, there are additional positions that are optional and can be filled throughout the year based on interest.

All members that were interested in a position for the 2013 Board have submitted their Election Form for all to view and vote accordingly.

 Required Executive Board Positions: Nominations below

1) President: Susan Hernandez

2) 1st vice President- (Special Events): Julie Erickson

3) 2nd Vice President- (Fundraising): Kristina Cormier

4) Secretary: Theresa Blancas

5) Treasurer: Sarah young

 Optional Officers Positions:

1) Two (2) Senior Class Representatives:  (will need to place on agenda for future meeting)

2) Two (2) Junior Class Representatives: (will need to place on agenda for future meeting)

3) Two (2) Sophomore Class Representatives: (will need to place on agenda for future meeting)

4) Two (2) Freshman Class Representatives: (will need to place on agenda for future meeting)

5) Membership Chair: Marissa Smith

6) Two (2) Members-at-Large: Sarah Young & Michelle Masters

2013 Executive Board to take office January 1, 2013 Vote:

Motioned: Angel Elam

Seconded: Tasha Campa

All in favor to approve October Meeting Minutes: Yes

No one opposed

 

*Effective January 1, 2013, the above individuals will take over as the 2013 Executive Board for Dobson Football Booster Club. Congratulations and best wishes for the future Booster members.

 

Additional Business Items:

  • Ask Sarah Meraz’s friend to help in audit of financials to close the 2012 year and set up the new account.
  • Coach’s Requests:
    • Highlight/slide show for Banquet: We will try to do this. Theresa will try and get something together the best of her abilities.
    • Any special awards that the Booster Club would like to give out? At this time, we do not have anything.
  • We would like to help out a family from Dobson for the holidays. This is not an “official” booster event and we did not vote or use booster account to fund. Thank you to all of the parents that were excited to participate. Angel will be collecting money and come up with a plan to deliver.
  • We need to sell out all concession items and clean out concessions. Sarah will be moving the trailer back to the other side on Friday and on Wednesday, Tasha will be itemizing the remainder of the items and getting the concession cleaning started. Please let all clubs know if they are interested in purchasing these items to show up on Wednesday, November 7th @ 5 pm.
  • We are missing 1 set of film for Alexis Zuniga. Tasha has agreed to sell her copy back to boosters to be able to give to him. Angel is currently researching further to see if we have money deposited for him. We have an order form from his mother that he did request and pay cash.

Proposal to reimburse Tasha for her purchased film to give to Alexis Zuniga Vote:

Motioned: Susan Hernandez

Seconded: Sarah Young

All in favor to reimburse Tasha and give her copy of film to Alexis Zuniga: Yes

No one opposed

Next Meeting:

  • December 10th @ 6:30 pm at Native New Yorker
  • Patty will secure the location.

 

Action Items/Calendar:

  • December Meeting: Finalize all financials, mostly Carnival, and “officially” close out 2012-2013 board and vote in 2013-2014 Board. Celebrate holidays and mingle.

 

Close of Meeting Vote:

Motioned: Sarah Meraz

Seconded: Karen Halley

All in favor to continue to close the meeting: Yes

No opposed

 

Close of Meeting: 8:17 pm.

 

 

November Meeting Agenda

November 5th, 2012 at 6:30 p.m.

Native New Yorker

  • Motion to start the meeting.
  • October Meeting Minutes & Financials approved
    • Go line by line for Financials
    • October Meeting Minutes
    • Business Agenda:
      • Any Parent Feedback?
      • Sarah Young- Share Facebook and Website updates
      • Banquet Updates:

i.      Sign the Thank you Cards

ii.      Helpers?

iii.      Gift for Coaches and Seniors given this night

iv.      Other business matter to discuss and vote on.

  • Senior Night:

i.      Thank you to Julie Erickson, Theresa Blancas, Teri Smithers, Sarah Meraz, Angel Elam, Sarah Young, Kristine Steinmetz, and the rest of the moms that helped make this night special to the senior moms.

ii.      Any suggestions for next year?

  • Highlight Night

i.      Tuesday, November 13th from 6-9pm

  1. Parent helpers: Set up @ 5:30PM
  2. JV: 6-7pm
  3. Freshman: 7-8pm
  4. Varsity: 8-9pm

ii.      Any photos to make a pre-highlight night slide show:

  1. Freshman: Michelle Masters
  2. JV: Angel Elam
  3. Varsity: Tasha Campa

iii.      Cakes from Dairy Queen-

  1. Patty Padia secured 6-8 cakes. Please let DQ know the date.
  2. Need silverware, cups, napkins, plates, Thank you to Susan Ortiz for donating K-cup coffee.

iv.      Forms for Highlight Tapes to order

  • Carnival Updates:

i.      General updates as financials will be calculated for the December Meeting

ii.      Would we do this again? If so, what is the plan?

  • New officers- nominations and voting

i.      President, Vice President, Treasurer, and Secretary

ii.      Freshman, JV, and Varsity Parent Liaisons

iii.      Commitee heads: Golf Tournament, Program, Meals- Commitee head within each team, Spirit Boutique-ordering/scheduling, Concessions-ordering, Concessions/parent scheduling, Vendors, Fundraisers. These do not have to be voted in before the end of the year but should be decided upon within the first few months of the year.

iv.      December Executive Session will be where the old board and new board will discuss items and answer questions.

  • Share the Master Calendar of how the next year will look like.
  • Questions? Any other meeting items?

2)      Review the action items discussed today.

3)      Set the next meetings date/time.

4)      Close the Meeting.

Carnival Meeting Agenda

 

Carnival Meeting Agenda

Dobson Football Booster Club

October 29th, 2012 at 6:30 p.m.

Native New Yorker

  • Neighbor Letter
    • Updates
    • Never received complimentary tickets from Michelle. Sent her a follow-up email.
  • Craft Vendor Letter
    • Sent over by email today with specifics on what and when, any special accommodations will need to be requested by Friday 10/26.
    • Any more arts and craft vendors?
  • Posters/Ads
    • Any updates?
  • Tickets
    • Updates from our liaisons at the feeder schools? Pre-sell dates?
    • Dobson Ranch Roundup
    • St. Timothy’s
    • Marquis – Kelly Berg
    • Sell tickets at lunch in cafeteria courtyard- updates
    • Mustang Messenger
  • Food Vendors/arts & craft vendors- updates
    • Updates?
  • Ag Petting Zoo
    • Confirm with AG about the petting zoo- updates
  • Other groups
    • Send all clubs to submit request to Stu co. we are not responsible for coordinating at all!
  • Admin Concerns
    • Susan Met with Cruz, Perkins, and Koch- share updates
    • Lighting
    • Electricity
    • Mapping
    • Parking
    • Irrigation- Kevin Fleming, when?
    • Groundskeeper- when?
    • Security
    • Golf Carts & Communication
  • Day of Plan
    • Tasha will send out emails to all helpers with:
      • Dates/times of commitments with all contact information.
      • Parking instructions
      • Anything else?

Dobson’s First Annual Carnival and Craft Show

We will be selling tickets until Wednesday for $18.00.  this will get you a day bracelet or 40 tickets.  All proceedes from ticket sales will go toward the 2013 football season.  Contact us at dobsonfootballboosterclub@yahoo.com for more information.

 

CARNIVAL COMMITTEE MEETING

Hello Parents,

The Dobson Football Booster Club is hosting it’s 1st Carnival on November 1-4th.

In order to prepare for this large event, we are in need of many parents to help in many areas. This is a great way to network with many parents within all team levels as well as a great fundraiser to help support the football program.

How can you help?

We will be having a Carnival planning meeting on Monday, October 29nd @ 6:30pm at Native New Yorker on Guadalupe & Dobson. We will be in the back room. Let the hostess know you are with the Dobson boosters group.

We look forward to seeing everyone there.

BANQUET INFORMATION

Thursday, November 8th
Mesa Hilton Hotel
US 60 & Alma School
doors open at 6pm,
banquet begins at 6:30pm
Cost is $18.00 per person
Tickets are available in the bookstore
Flyers have been given to the coaches and have been given to the boys
It is announced in the Mustang Messenger and also on the morning announcements.

Dobson Football Booster Club Letter of Intent 2012

 

If you are interested in running for a DFBC board member position, please complete this form and return it to the DFBC Email Address @ Dobsonfootballboosterclub@yahoo.com . If you have any questions, please contact Sarah Meraz at sarah@greaterphoenixpi.com. Applications are due by November 1, 2012.

Name: _______________________________________________

 

Interested Position: ____________________________________

 

Athlete name(s):______________________________________

 

Occupation:___________________________________________

 

Goals for DFBC:______________________________________________________________

______________________________________________________________

 

______________________________________________________________

 

______________________________________________________________

 

Qualities and/or experiences you would bring to DFBC:______________________________________________________________

______________________________________________________________

 

______________________________________________________________

 

______________________________________________________________

 

______________________________________________________________

 

______________________________________________________________

OR…I would like to nominate the following person (please provide name and contact information):

 

_____________________________________________________________

Carnival Planning Meeting

Hello Parents,

The Dobson Football Booster Club is hosting it’s 1st Carnival on November 1-4th.

In order to prepare for this large event, we are in need of many parents to help in many areas. This is a great way to network with many parents within all team levels as well as a great fundraiser to help support the football program.

How can you help?
We will be having a Carnival planning meeting on Monday, September 17th @ 6:30pm at Native New Yorker on Guadalupe & Dobson. We will be in the back room. Let the hostess know you are with the Dobson boosters group.

The Agenda for the meeting is below. Please bring any ideas and suggestions you have and where you plan to help out.

We look forward to seeing everyone there.

 

Dobson Football Booster Club
dobsonfootballboosterclub@yahoo.com

Carnival Meeting Agenda

Dobson Football Booster Club
September 17th, 2012 at 6:30 p.m.
Native New Yorker

Neighbor Letter
o Angel will draft letter and get copies printed
o Need two-three people to distribute
Craft Vendor Letter
o Angel will draft letter and email to vendor once pmt. has been received.
Contract – review contract
o What duties will booster member need to be involved with, if any
o How many tickets need to be sold
o Financial ramifications, if any
Posters
o Need to be distributed
Tickets
o Feeder school letter to be sent home, copies need to be made…
o Who are our liaisons at the feeder schools?
o Spirit Boutique
o Bookstore
o Dobson Ranch Roundup
o St. Timothy’s
o Marquis – Kelly Berg
o Mps newsletter
o Sell tickets at lunch in cafeteria courtyard
o Dobson newsletter
Food Vendors
o Chic Fil A (except Sunday)
o Jimmy and Joe’s Pizza
o Hot Dog Cart by MVP Hot Dogs
o Swirl It
o Jamba Juice
o Concessions
 Need signup sheet for volunteers
Radio Station
o Clear Channel has already said no
o Need to find a station to broadcast or maybe a DJ????
Ag Petting Zoo
o Confirm with AG about the petting zoo
o Angel has some hand sanitizer to donate, but we’ll need more
Other groups
o Do other groups want to come in for fundraisers?
o Bring to vote at Oct. 1st meeting to let them in…
Dunk Tank
o Martin Reyes?? Saturday Only-Coach Dunk

Lil’ Mustang Corral
o Face painting
o Caricatures
o Balloon Animals
o Other ideas???
Concessions
o Need volunteers
o Need signup sheet – 2 hr. shifts??
o Concession stand will be point of contact for all vendors to speak with boosters
Admin Concerns
o Firm up plans with Cruz, Perkins, and Koch, are all these plans within any limitations
they know of or have?
o Lighting – Cost? Donna…
o Electricity
o Mapping
o Parking

Anything else?

Security
Golf Carts

Irrigation Schedule – Kevin Fleming – Groundskeeping – Cutter????