Category: DFBC

2016 Executive Board Members

President: Amanda Jenkins
Email: president@dobsonfootball.com

Vice President, Special Events: Kim Stratman 
Email: specialevents@dobsonfootball.com

Vice Presidents, Fundraising: Angela Almanza and Susan Hernandez
Email: fundraising@dobsonfootball.com

Treasurer: Sarah Young
Email: treasurer@dobsonfootball.com

Secretary: Corie Elmer
Email: secretary@dobsonfootball.com

Refer to our Dobson Football Booster Club ByLaws for information on each position’s responsibilities.

DOBSON FOOTBALL BOOSTER CLUB BYLAWS

DOBSON FOOTBALL BOOSTER CLUB

BYLAWS 

Revised July 8 2014

I. NAME OF ORGANIZATION

A. The name of this organization shall be the Dobson Football Booster Club, herein referred to as “DFBC”.

II. OBJECTIVES & FUNCTIONS

The purpose of DFBC shall be to provide support to the Dobson High School Athletic Department, the Dobson High football coaching staff and football players and to contribute to the functions of said programs.  The booster club will organize fundraising activities and events that support the football program and its players. The booster club will assist in the communication flow between the football program and parents.

 

Mission StatementThe booster club shall provide assistance and financial support to the Dobson High School Athletic Department, Dobson High football coaching staff and football players through fundraising activities, spirit events, and assisting in the communication flow between the football program and parents.

No part of the earnings of this booster club shall inure to the benefit of, or be distributed to, its members, directors, officers, or other private persons, except that the Booster Club shall be authorized to pay reasonable compensation for services rendered. Notwithstanding any other provision of these articles, the booster club shall not carry on any other activities not permitted to be carried on:

III. MEMBERSHIP

Section 1:  Anyone interested in aiding, improving and supporting the Dobson Football Booster Club is eligible for membership. Members of the DFBC shall be persons including but not limited to football player family members (excluding any student in attendance at any high school), Dobson High School alumni, and community residents who are willing to commit to the support and betterment of the Dobson Football Program.  Members are encouraged to attend monthly booster meetings as scheduled.

Section 2:  A new attendee to a DFBC meeting will become a voting member of the DFBC upon their second consecutive meeting.

 

Section 3:  Upon missing two consecutive meetings, a member will lose voting privileges until reinstated by attending the required two consecutive meetings.

 

Section 4:  Attendance by proxy can be established by any member through a written and signed letter submitted by any member that is in attendance on his or her behalf. Proxy can also be accepted through an email to the booster email address. All submissions must be made prior to the meeting time to be included within the sign-in sheet. Any suggestions can be included within the proxy documentation and heard within the meeting just as if the individual was actually present and will count towards his or her attendance to maintain voting rights.

 

 

IV. OFFICERS/EXECUTIVE BOARD

The affairs of the Booster Club will be managed by the Executive Board and Officers, which will consist of the required 5 Executive Board (A-E) and eleven optional members/officers (F-H), to total sixteen members. The Executive Board will consist of the President, 1st Vice President, 2nd Vice President, Secretary and Treasurer. The duties of the Executive Board and Officers will be as follows:

Executive Board:

A. President: The President shall be the principal executive officer of the Booster Club and shall supervise and control all the business affairs of the Booster Club, including such duties as presiding at all meetings, communication between the Dobson Football Booster Club and the current Head Coach, Athletic Director and as necessary to the School Board, signing or authorizing all instruments which the Booster Club authorizes to be executed, and in general, shall perform all duties required of the office of President.

B. 1st Vice President: The 1st Vice President will perform duties that may be assigned by the President or the Executive Board. The 1st Vice President is also responsible for Special Events.

C. 2nd Vice President: The main duties of the 2nd Vice President will be to serve as the Fundraising Chair Person.

D. Secretary: The Secretary shall keep the minutes of any and all meetings of the organization, see that all notices are duly given in accordance with these by-laws, or as required by law, be the custodian of the records of the Booster Club, keep a register of the post email addresses of each member, and in general perform all duties incident to the office of Secretary. The Secretary will work with the Membership Chair to determine members in attendance and accuracy of voting to ensure accuracy of meeting minutes. She/he will be responsible for setting the agenda for each meeting and to prepare action items for the Board and its members.

E. Treasurer: The Treasurer shall have charge and custody of and be responsible for all funds and/or securities of the Booster Club, receive/give receipts for money due and payable to the Booster Club from any source, and deposit all such monies in the name of the Booster Club in such banks, trust companies and other depositories as selected by the Executive Board and in general perform all duties incident to the office of Treasurer. The Treasurer will make deposits or appoint another Board of Directors member to make a deposit, however the responsibility of maintaining an account of transactions belongs to the Treasurer.

Optional Officers:

F. Team Representative: There will be two (2) class representatives elected from each class. Each representative shall be responsible for communicating information between the parents of Dobson Athletes and Dobson Football Booster Club and assisting the officer to which they are assigned (as indicated below) with their duties as needed.

1. (2) Senior Class Representative to assist the 1st Vice President.

2. (2) Junior Class Representative to assist the 2nd Vice President.

3. (2) Sophomore Class Representative to assist the Secretary.

4. (2) Freshman Class Representative to assist the Treasurer.

G. Membership Chair: The Membership Chair shall be responsible for keeping an up-to-date membership list, including email addresses and contact information, and collecting a sign-in sheet from every meeting to then present to the Secretary for the meeting minutes. They are responsible for tracking who is eligible for voting within each Regular Board Meeting. Proxy voted included.

H. Members-at-Large: These two (2) members will be any other member of the Dobson Football Booster Club and shall be responsible for assisting the Membership Chair and communication (including electronic communication) between the community and the Dobson Football Booster Club.

The Executive Board of Officers shall be elected annually by the General Membership by nominations from the floor. Executive Officers mentioned within A, B, C, D, & E are required positions to vote in to term within the November meeting in prior season to start the new term on January 1st. Officers mentioned within F, G, & H are optional positions determined by interest and can be voted on throughout the season.

*All Freshman positions shall be nominated for within the month of May, and voted on within the month of June. Sophomore positions will cover the Freshman positions until the Freshman positions are elected and/ or filled.

V. TERMS

Booster Club officers shall serve no longer than two consecutive years in a specific office. Officers will be eligible to hold that office again after relinquishing that position for one year. If officers do not wish to hold an office for the full term, they must write a letter to the board and allow for a proper election to take place upon stepping down from office.

VI. MEETINGS

A. Regularly Scheduled Meetings: The Dobson Football Booster Club will choose a “standing” time and place for monthly meetings, which will be at a suitable location within the Dobson Community.

B. Provisions for Special Meetings: Special meetings may be called by the Executive Board with a majority vote. All members must be given verbal or written notice no less than forty-eight (48) hours in advance of such meetings.

C. If at any time the membership becomes deadlocked on a subject or event and the next meeting becomes unruly, the President may then table the subject or event until the next meeting and call for the Executive Board to have a special meeting to further discuss and research the matter before the next meeting. The Executive Board may then choose to bring the subject back to the membership for reconsideration, or to avoid further complications the Executive Board, in the best interest of the membership, may rule on the subject or event.

VII. COMMITTEES:

A. Standing Committees: Standing committees, or permanent committees, will be established when deemed necessary. All standing committees will be appointed by the Executive Board.

B. Special Committees: Special committees, which are by nature temporary, will be established when needed. All special committees will be appointed by the Executive Board.

C. Committee Reports: All committee reports will be a regular part of the Order of Business of each monthly meeting.

VIII. VACANCIES

A person elected by a majority vote of the voting members attending the next Dobson Football Booster Club General meeting shall fill a vacancy occurring in an officer’s position for the un-expired term. If a meeting has just occurred the Executive Board may schedule an emergency special meeting.

IX. QUORUM AND VOTING

A. Quorum: A minimum of five (5) members of the Executive Board must be present to conduct business at any regularly scheduled meeting.

B. Voting: The number of votes needed for passage of any Board action will be a simple majority.

X. ELECTION OF THE EXECUTIVE BOARD

A. Nominating procedures are as follows:

1. The Executive Board of Officers shall be elected annually by the General Membership by nominations from the floor.

2. All officers must be a member in good standing at the time of the election and remain so during the term of office.

B. Election procedures will be as follows:

1. Anyone interested in nominating or applying for a future Board position must submit an Election Form and submit to the Dobson Football Booster Club email address by the deadline on the form. All nominations will be open in the month of October to prepare for the elections in the month of November.

2. The elections will take place at the November meeting.

3. Installation of officers will be at the December meeting and new officers will assume duties as of January 1st following.

4. The method of election will be by secret ballot vote for all offices.

5. The number of votes required for election will be a simple majority of the General Membership.

XI. EXECUTIVE BOARD MEMBER RESIGNATION, TERMINATION, AND INTERIM ASSIGMENTS

  1. Resignation
    • Resignations must be submitted in writing to any remaining Executive Board member.
  2. Termination
    1. With a simple majority vote that excludes the offending party, the remaining Executive Board may terminate the position of any Executive Board Member on the occurrence of any of the following events:
      • Failure to adhere to the Mesa Public Schools & Dobson High School code of conduct, including drinking alcoholic beverages within 4 hours prior to or during a school or Booster fundraiser/event.
      • Unbecoming and/or unprofessional behavior that shows disrespect for the Dobson Football Program, Dobson High School, and/or Dobson Football Booster Club.
      • Dismissal from a Dobson Football event for any reason.
      • Failure to fulfill assigned duties or abandonment of the position and/or duties.
      • Three (3) or more unexcused absences from any meetings in one year.
    2. Termination of any Executive Board Member’s position can occur for reasons not listed above with a three-fourths super majority vote of the remaining Executive Board members.
  3. Interim Assignment
      When an Executive Board position is vacated by resignation or termination, the General Membership may accept nominations and vote, by majority vote, another person into the position as an Interim Assignment until the next annual election cycle occurs in November.

XII. CONTRACTS AND MONIES

A. Any fundraising events must first be presented to and approved by the Dobson Football Booster Club, Dobson Student Council, Head Football Coach and the Dobson High School Athletic Director or his designated representative, and the Executive Board for approval. The General Request Form will accompany any request that includes any monetary request.

B. The Executive Board may authorize any officer of the Booster Club to enter into contract(s) on behalf of the booster club pending final prior approval by the Board.

C. The Executive Board and General Membership must approve expenditures exceeding $50.00 by a majority vote. Expenditures less than $50.00 may be approved by majority vote of the Executive Board with written documentation of the request and receipt, to be presented to the General Membership at the next regular meeting.

D. The Special Events Committee has permission to spend up to $50.00 in the event that they are asked by the Athletic Director or School Administrator to celebrate a special achievement accomplished by the coaching staff.

E. The Treasurer shall have the authority to release monies not to exceed $50.00 for additional expenditures required by any football events or games sponsored by the Dobson Football Booster Club.

F. All checks, drafts or orders for payment of money, notes, or other indebtedness shall be signed by the Treasurer and the President or so authorized by the booster.

  1. The President, Treasurer and one other booster member shall be co-signatories on the DFBC checking account.
  2. A “Detailed Checking” account report and “Expense and Income” report shall be

provided for each monthly DFBC meeting.

G. All monies raised by the Dobson Football Booster Club must be accounted for and deposited in the general booster club account within thirty (30) days following the fundraising event or immediately following the next school/banking day, whichever is earliest.

H. Gift expenditures should not exceed $40.00 for any gift for coach, manager, staff, player, or booster club member per year. The senior gift of $25.00 per player and/or manager shall be included in the $40.00 amount for that year.

I. Sympathy acknowledgment of players and coaches for the loss of their immediate family will be addressed by making a donation of $20.00 to the Dobson Football Booster Club Scholarship fund in memory of the deceased and a card will be sent.

1. If any football player or member of the coaching staff is hospitalized overnight for any reason at anytime up until graduation shall receive a gift not to exceed $20.00.

2. Any member of the coaching staff that has an addition to their family by way of birth or adoption shall receive a card as a Booster blessing.

3. Sympathy acknowledgement for a Dobson Football Booster Club member will be addressed by sending a card.

J. Money raised by the Dobson Football Booster Club during a specific year does not belong to any one class of that year. It belongs to all members and classes and is to be used to enhance the football program this year and/or years to come.

K. A budget shall be established at the beginning of each calendar year.  The forwarding balance in the general Dobson Football Booster Club account should be a minimum of $5000.00 at the beginning of a calendar year.  Other accounts must maintain the balances or balance that they were ear-marked for by the majority vote of the General Membership.

L. A yearly audit must be obtained. An audit will be done no later than the first regular meeting of the new year annually, thereby providing cleared and approved books for the incoming Treasurer.

XIII. Dissolution

Upon dissolution of the booster club, all available funds shall be distributed to a non-profit organization operated exclusively for charitable or education purposes, preferably related to football, unless there is an incoming football team which would benefit from use of said funds. This distribution of funds must be approved by a vote of the Dobson Football Booster Club General membership.

XIV. PROCEDURES AND AMENDING OF BY-LAWS

These By-laws may be amended when necessary by a majority of the Dobson Football Booster Club General membership in attendance of a General Membership meeting. Proposed amendments must be submitted to any Executive Board member to be sent out with regular Board announcements.

A. All changes to these by-laws must be presented one (1) month in advance of the general membership meeting.

B. A vote of 2/3 of the Executive Board is required to change these by-laws.

 

These By-laws were revised and approved at the Dobson Football Booster Club General membership board meeting on __________________.

President: ___________________________________

Secretary: ___________________________________

 

 

Dobson Football Booster Club

DFBC Conflict of Interest Policy

 

Article I

Purpose

The purpose of the conflict of interest policy is to protect this tax-exempt organization’s, (Dobson Football Booster Club, referred to as DFBC) interest when it is contemplating entering into a transaction or arrangement that might benefit the private interest of an officer or director of the DFBC or might result in a possible excess benefit transaction. This policy is intended to supplement but not replace any applicable state and federal laws governing conflict of interest applicable to nonprofit and charitable organizations.

Article II

Definitions

1. Interested Person

Any director, principal officer, or member of a committee with governing board delegated powers, who has a direct or indirect financial interest, as defined below, is an interested person.

2. Financial Interest

A person has a financial interest if the person has, directly or indirectly, through business, investment, or family:

a. An ownership or investment Interest in any entity with which the DFBC has a transaction or arrangement,

b. A compensation arrangement with the DFBC or with any entity or individual with which the DFBC has a transaction or arrangement, or

c. A potential ownership or investment interest in, or compensation arrangement with, any entity or individual with which the DFBC is negotiating a transaction or arrangement.

Compensation includes direct and indirect remuneration as well as gifts or favors that are not insubstantial.

A financial Interest Is not necessarily a conflict of interest. Under ArtIcle III, Section 2, a person who has a financial interest may have a conflict of interest only if the appropriate governing board or committee decides that a conflict of interest exists.

Article III

Procedures

1. Duty to Disclose

In connection with any actual or possible conflict of interest, an interested person must disclose the existence of the financial interest and be given the opportunity to disclose all material facts to the directors and members of committees with governing board delegated powers considering the proposed transaction or arrangement.

2. Determining Whether a Conflict of Interest Exists

After disclosure of the financial interest and all material facts, and after any discussion with the interested person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists.

3. Procedures for Addressing the Conflict of Interest

a. An interested person may make a presentation at the governing board or committee meeting, but the presentation, he/she shall leave the meeting during the discussion of, and the vote on, the transaction or arrangement involving the possible conflict of interest.

b. The chairperson of the governing board or committee shall, if appropriate, appoint a disinterested person or committee to investigate alternatives to the proposed transaction or arrangement.

c. After exercising due diligence, the governing board or committee shall determine whether the DFBC can obtain with reasonable efforts a more advantageous transaction or arrangement from a person or entity that would not give rise to a conflict of interest.

d. If a more advantageous transaction or arrangement is not reasonably possible under circumstances not producing a conflict of interest, the governing board or committee shall determine by a majority vote of the disinterested directors whether the transaction or arrangement is in the DFBC’s best interest, for its own benefit, and whether it is fair and reasonable. In conformity with the above determination it shall make its decision as to whether to enter into the transaction or arrangement.

4. Violations of the Conflict of Interest Policy

a. If the governing board or committee has reasonable cause to believe a member has failed to disclose actual or possible conflicts of interest, it shall inform the member of the basis for such belief and afford the member an opportunity to explain the alleged failure to disclose.

b. If, after hearing the member’s response and after making further investigation as warranted by the circumstances, the governing board or committee determines the member has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action.

Article IV

Records of Proceedings

The minutes of the governing board and all committees with board delegated powers shall contain:

a. The names of the persons who disclosed or otherwise were found to have a financial interest in connection with an actual or possible conflict of interest, the nature of the financial interest, any action taken to determine whether a conflict of interest was present, and the governing board’s or committee’s decision as to whether a conflict of interest in fact existed.

b. The names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the proceedings.

Article V

Annual Statements

Each director, principal officer and member of a committee with governing board delegated powers shall annually sign a statement which affirms such person:

a. Has received a copy of the conflicts of interest policy,

b. Has read and understands the policy,

c. Has agreed to comply with the policy, and

d. Understands the DFBC is charitable and in order to maintain its federal tax exemption it must engage primarily In activities which accomplish one or more of its tax-exempt purposes.

Article VI

Periodic Reviews

To ensure the DFBC operates in a manner consistent with charitable purposes and does not engage in activities that could jeopardize its tax-exempt status, periodic reviews shall be conducted. The periodic reviews shall, at a minimum, include the following subjects:

a. Whether compensation arrangements and benefits are reasonable, based on competent survey information, the result of arm’s length bargaining.

b. Whether partnerships, joint ventures, and arrangements with management organizations conform to the DFBC’s written policies, are properly recorded, reflect reasonable investment or payments for goods and services, further charitable purposes and do not result in inurement, impermissible private benefit or in an excess benefit transaction.

Article VII

Use of Outside Experts

When conducting the periodic reviews as provided for in Article VI, the DFBC may, but need not, use outside advisors. If outside experts are used, their use shall not relieve the governing board of its responsibility for ensuring periodic reviews are conducted.

 

Booster Board Members

Several Board Members from the Dobson Football Booster Club are pictured here during the 2014 Mandatory Parent and Player meeting held April 15, 2014. The Board helped the coaches prepare for the event, setup the reception area, hand out meeting materials, and assist parents with forms.

 

Pictured from left to right: Marissa Smith (Membership Chair), Jody Kelly (co-Sophomore Representative), Michelle Masters (co-VP Fundraising), Julie Erickson (VP Special Events), Lance Blessing (Treasurer), Theresa Blancas (volunteer), Lindsey Blessing (co-Sophomore Representative), Kelly Stout (co-VP Fundraising), Sarah Young (President)

Booster Club General Meeting Minutes February 11, 2013

[Final version approved by members 3-11-14]

General Meeting Minutes 02-11-2014
Location: Dobson High School, Coach’s Classroom

In Attendance: Marissa Smith; Sarah Young, Lindsay Blessing, Lance Blessing, Michelle Masters; Kelly Stout; Dawn Masterson, Michelle Outie, Julie Erickson, Mark Erickson, Shemetra Scott, Wesley Young

Attendance by Proxy: Theresa Blancas, Jana Leinweber

Discussions/Action Items:

  1. Call to order at 6:35pm Marissa Smith motioned to start the meeting; Julie Erickson seconded the motion. All in favor; none opposed.
  2. Housekeeping Items
    1. New attendees recognized and voting privilege policy reviewed –  voting rights are given after two (2) consecutive meetings
    2. Meeting schedule reminder – Monthly meetings now the 2nd Tuesdays of each month
    3. Last month’s meeting minutes and financials handed out for review
  3. Outstanding Business
    1. Merchant (debit/credit) Services account & system:
      1. Sarah Young gave responsibility to Lance Blessing for this
      2. Sarah indicated the bank wants an individual’s SSN for tax & liability reasons. Mark mentioned 1099K
      3. Lance Blessing will follow up after IRS letter of determination is received. The hope is that an individual’s SSN will not be required. Action not expected this month.
    2. IRS Exempt Organization “EO” status – aka 501(c)3 status
      1. Mark Erikson indicated the IRS is still processing our form 1023; He restated the form has been in the hands of the IRS for some time.
      2. The check for the $850 fee is still uncashed; this was drawn on “old” 2013 account and questions were raised as to if we can stop pay this check and reissue from the 2014 account. Mark indicated that the IRS has the check but it won’t be cashed until they approved our form 1023 request. Mark advised to not cancel the current check that was issued.
      3. Michelle Masters reported that she called the IRS EO team; they stated that they have never received our form and that they would not be holding our check; the IRS indicates that they make note of the form being received and deposit our check immediately upon receipt. After that they ask questions, finalize the form. This appears to be in direct conflict with info Mark has been providing since October.
      4. Michelle suggested that she, Mark, and Kelly Stout meet after tonight’s meeting to discuss the differences in what the IRS is telling us and address challenges Mark is facing. Mark Erickson agreed to provide additional details to Michelle and Kelly after the meeting.  Post-meeting Note: Mark did not stay to discuss this with Kelly and Michelle; Kelly Stout and Michelle Masters will follow up this week.
    3. Football Team Financials (from DHS/Coach De La Torre) were not discussed. Theresa Blancas will add this topic to next month’s meeting.
    4. Bylaws – Theresa Blancas is in the process of reviewing and making recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board.
      1. In Theresa’s absence, Michelle Masters gave an update on Bylaws changes. Belief is that Theresa completed this task; it may have been carried to agenda in error.
        1. Changes to delineating Executive Board positions were approved and posted to the website as noted in 5/6/13 meeting.
        2. Update to add the Conflict of Interest Policy was approved in the 8/12/13 meeting. That verbiage was later provided in electronic form and added to the website on 10/16/13.
    5. National Booster Club Training Council (NBCTC) status:
      1. DFBC still working to obtain insurance through NBCTC.
      2. Sarah Young reported that Theresa Blancas is tasked with completing the insurance application. No target completion date was set.
      3. Currently DFBC pays $9 for insurance on property stored at Arrow storage. Through NBCTC associations, we expect Arrow can be listed as an Additional Insured, which will eliminate the need for the $9/month fee with Arrow.
    6. QuickBooks for accounting needs
      1. Lance Blessing shared that Costco is offering a discount on this purchase. It expires 2/23/14.
      2. Michelle Masters motioned to purchase Quickbooks Pro for no more than $150; Lindsey Blessing seconded the motion. All in favor; none opposed.
    7. Yard Signs – need to set up another collection date.
      1. Team agreed to a communication asking the signs to be dropped off at the upcoming 4/17 mandatory football parent meeting. Theresa Blancas will be asked to post this communication on Facebook & Twitter. Michelle Masters will update the website with this communication.
    8. Locker Room Updates
      1. In Theresa Blancas’ absence, Sarah Young reported that Theresa is still researching awnings/chairs/runners.
      2. George De La Torre requested that DFBC investigate creating small team pictures for the JV locker room (similar to the large ones done in 2013 for the Varsity locker room). Theresa Blancas will be asked to do this.
    9. Concession Stand Updates
      1. No one  was aware of any follow done regarding rumors that the district may be funding 2014 updates to the concession stand facilities.  Kelly Stout will check into this by 2/14/14 and report back at next Board meeting
      2. Lindsey Blessing shared that a replacement is needed for the freezer in the Visitors Concessions building.  Jody Kelly will submit a request for donation to Lowes.
      3. Kelly Stout has chip clip donation available pending approval to make concession stand updates.
      4. Kelly Stout received and is storing microwave donation for the Visitors concession stand pending such time as we can stock the stand.
  4. Fundraising Activities
    1. 2014 Fundraising Kickoff meeting held 2/5/2014.
      1. Michelle Masters provided recap of the meeting. Minutes are on the website.
      2. Kelly Stout & Michelle Masters will schedule at least 2x monthly meetings
    2. Luv My Bling (Loop101 & Frye – in Target Center adjacent to Chandler Mall)
      1. No change from 2/5 fundraising meeting.
      2. Julie Erickson will inquire with restaurants near Luv My Bling about a fundraising evening. Luv My Bling shares a building with Jason’s Deli; Julie will check with them first.
    3. Fan Apparel
      1. Extra Innings (Ron who was previously with East Valley Sports) sent estimates that were too high for our needs.
      2. Kelly Stout & Lindsey Blessing have found some other vendors. Michelle Masters has engaged Dennis at East Valley Sports (EVS).
      3. Michelle Masters will schedule meeting for her, Kelly, & Lindsey to meet with EVS next week to look at products and firm up EVS’s pricing to DFBC.
    4. Stadium Chairs
      1. Kelly Stout reported that the ongoing challenge with getting an inventory count appears to be because the school split our inventory between the Book store and Spirit store. Everything was moved back to the bookstore. Kelly did not have a count; Theresa Blancas should follow up and get the current count. Also arrange to have them all picked up.
      2. Fundraising team would like to sell these from the Spirit booth at the Flag Championship and/or Spring Showcase events. Estimated cost to DFBC is $35 per chair.
    5. Graduation Water Sales
      1. Sarah Young reported that we received approval from DHS for this fundraiser.
      2. Kelly Stout requested that we request water donations on all communications; grocery stores are telling us they cannot donate water without an IRS Letter of Determination (Exempt Org status)
    6. Carnival Spring 2015
      1. On agenda for next large group Fundraising meeting… tentative for 3/5
    7. Golf Tournament
      1. Targeting June 14th at Kokopelli Golf Course (see Fundraising minutes for details about possible events at Dobson Golf Course in Fall 2014 & Spring 2015)
      2. Outside food will be allowed. There is the potential for beer sales coordinated by Kokopelli. Michelle Masters should have those details from Kokopelli this week.
      3. Kokopelli requires a $250 deposit to secure the date.
      4. Julie Erickson motioned to pay $250 deposit to Kokopelli for Golf Tournament in June. Lance Blessing seconded the motion. All in favor; none opposed. Motion passed.
      5. Lance Blessing will issue $250 check to Kokopelli this evening.
      6. Michelle Masters will complete and submit DHS request form this week.
    8. Scoreboard advertisingKelly Stout & Michelle Masters will discuss with Ray Perkins.
    9. Kohl’s Cares Sponsorship Program
      1. Sarah Young sent URL to VP Fundraising mailbox.
      2. Kelly Stout or Michelle Masters will coordinate submission of this and several other sponsor requests once IRS Letter of Determination (for EO status)
    10. Sponsor Price List
      1. Updated list was not available. Michelle Masters requested that agendas be emailed 3 days in advance of the meeting so that everyone can be prepared.
      2. Michelle Masters will obtain email addresses of qualified Voters and submit the pricelist via email for an electronic vote by 2/21. Once approved, it will be posted on our website. After the meeting: Sarah Young confirmed a vote is not necessary, but we will review at next Board meeting.
      3. Lance Blessing will ensure that PayPal is linked to the 2014 DFBC checking account and partner with Michelle to establish PayPal links we can use for an online sponsorship/donation page. Michelle Masters will build the Sponsor/Donor web page in March, assuming price list is approved and PayPal links can be established.
    11. Car Washes
      1. Fundraising committee agreed to events in April, May, and June as follows:
        1. To take place on the 3rd Saturdays of each month
        2. 3 locations, each location will host one team (Freshman/JV/Varsity) on the same day.  Michelle Masters is working on these locations:
          1. Arby’s @ Alma School & Guadalupe – Confirmed
          2. AutoZone @ Dobson & Guadalupe – Left message
          3. Chevron @ Alma School & Baseline – Left message
      2. Michelle Masters will check w/De La Torre about incoming Freshman (current 8th grade students) being included in April. They may not be able to participate until May or June do to District rules.
      3. Jody Kelly will ask Lowes to donate six 50’ hoses. Other supplies may be needed. Lance Blessing will check inventory at Arrow Storage by 2/28.
  5. Old business
    1. County Health Dept notice received regarding hamburger patties stored in Concession freezer & Grill stored improperly. District stated that all food making is ceased immediately. Applies to everyone. Concessions team make note of this.
    2. Step Up Nights – These were a success. DFBC gathered contact info on many potential new members. Theresa Blancas is updating the general contact list.
    3. Parent Partnership meeting – This is an annual meeting to review the rules for parent partnership organizations, like DFBC. Theresa Blancas will provide all material to Lance Blessing. Lance Blessing will copy all materials and post on Google drive for all members to view.  Concessions & Team Meal teams – Be sure to review the new food rules from the FDA effective 07/01/2014.
    4. DFBC Mailbox – Lance Blessing reported that the current owner of our mailbox office may have found a new owner. If the purchase is completed, no change is needed for us. If the purchase falls through, that office will close and we need to secure a new mailbox. Lance Blessing will continue to monitor this.
    5. Trade Name – Lance Blessing reported that our Trade Name was filed years ago with the Secretary of State in 2009 by Linda Sachs. To change the assignee name requires Linda’s signature. Theresa Blancas and Sarah Young advised last month that finding Linda will be challenging and advised to let the TN expire then re-register with current contact information. It was also noted that registration of a Trade Name and/or a Trademark is not legally required in Arizona. However, Lance Blessing will follow up on this after the current registration expires on 2/26/14.
  6. New Business
    1. Annual Budget – Bylaws require annual budget. Sarah Young will coordinate with assistance from the Board. Funding needs come largely from DHS Football. George De La Torre will need to provide the full 2014 list of funding needs. Lance Blessing has already been pulling reports for Concessions, Merchandise, etc.
    2. Marketing Budget – Proposal for annual marketing budget to include business cards, pens, shirts for Board Members. Sarah Young provided a breakdown on shirts using the ExtraInnings quote.
      1. Attendees agreed that this should be part of the Annual Budget and did not want to on shirt purchases this month. Offline discussions included that Board Members should be asked to pay for their own shirts at cost. Michelle Masters and Kelly Stout will work with vendors to obtain a better price.
      2. Sarah Young will investigate the purchase of general business cards with 2014 meeting dates printed on the back. Hopefully people will carry this in their wallets for reference. These would replace the refrigerator magnets that were popular with members last year. Sarah may purchase these without Board approval as the cost will be under $20.
    3. Fall Sports Program – We want to get these done early this year. George De La Torre indicated that team photos can’t be done early due to needing to finalize the teams. Everything else can be done earlier. Theresa Blancas would like to co-coordinate and has offered to ask if Adrian Trice is interested in participating.
    4. Team Meals Coordinators – This requires immediate attention. Fundraising team will ask for volunteers at next meeting or Theresa Blancas should send email request to all contracts.
  7. Coach’s Corner – George De La Torre
    1. Free physicals – Date TBD; usually April. More info will be forthcoming.
    2. Spring Football – Michelle Masters include in Parent Newsletter
      1. Freshmen will start 4/28/14. George asked Michelle Masters to check with Coach Tannenbaum about the end date.
      2. JV and Varsity will be 5/5/14 to 5/14/14.
      3. Spring Showcase (JV & Varsity only) will be on 5/15/14, 6:30pm-8pm. Kelly Stout will submit the DHS request form by 2/21/14. Michelle Masters & Lance Blessing still need to get time with Perkins to discuss the split of concession proceeds.
    3. Camp of Champions will be in Snowflake AZ from 7/20/14 to 7/25/14
    4. Financial Priorities from the coach Assumption is that funding requests will not be on the agenda until after the proper request form is submitted to DFBC
      1. Agape Productions Game Filming. “Like last year, our school club will pay for the JV and Freshmen.”. Theresa Blancas’s notes indicate no request form was submitted. Team asks that Theresa Blancas ensure the form is submitted and then add this topic to next month’s meeting agenda.
      2. Hudl license –DFBC’s funds are low and current license doesn’t expire till 11/17/14. Attendees postponed this vote. Theresa Blancas add to next month’s agenda.
      3. Summer tournaments – $550 DFBC expense. Attendees postponed votes on all of these until next month. Theresa Blancas add to next month’s agenda.
        1. Westwood High School for JV & Frosh — est $250 total ($125 per team)
        2. ASU fat man’s challenge for Varsity — $300. Lance Blessing asked if there were grants that the school can request for this.
        3. Varsity 7 on 7 – free of charge (Chandler jamboree, Tempe, Shadow Mtn)
    5. Player development
      1. Jeff Tricky Camp – $800 DFBC expense. Occurs in March At Pinnacle HS. Planning to send 4 QBs and 4 WRs = 8 players. Cost is approx $200 each; DFBC pays 50% ($800 total) and each player pays half his fee ($100 per player).
        1. Lindsey Blessing motioned to pay $800 for this camp; Jodi Kelly seconded the motion; all in favor; none opposed. Motion passed. Lance Blessing will issue $800 check for Jeff Tricky Camp fee.
      2. AZ FB Coach’s Association. $400 DFBC expense. Due in April. Annual fee is $100 per coach up to a max of $400 (when >4 coaches). Attendees postponed a vote on this till next month. Theresa Blancas add this topic to next month’s agenda.
      3. Coaches’ game shirts (approximately 17 coaches). Attendees postponed a vote on this till next month after new shirt pricing is received. Kelly Stout & Michelle Masters will look specifically for coaches’ polos when getting prices. Theresa Blancas add this topic to next month’s agenda.
  1. Glazier Clinics $369 DFBC expense. This is for coach’s education, access to nationwide clinics, internet classes, etc.
        1. Julie Erickson motioned to pay $369 for this camp; Marissa Smith seconded the motion; all in favor; none opposed. Motion passed. Lance Blessing will issue $369 check for Glazier Clinics fee.
    1. Coach Fundraisers for Spring
      1. Liftathon – Coach handles thru bookstore (100%)
      2. Cookie dough – Ordered in April, delivered just before camp (50% to players)
      3. Discount Cards – TBD
      4. Subway cards $10 – Summer  (80% to players
    1. Track Concessions – George De La Torre asked if any DFBC members would be willing to volunteer to help the track team sell concessions. Michelle Masters sent George a list of DFBC volunteers who also happen to be Track parents. George De La Torre will need to purchase the merchandise (e.g. get School issued Purchase Order) and submit the proper forms to the school. DFBC cannot do this do this.
    2. Flag Football Championship 3/3/14 5pm-8:30pm @ Dobson (7th & 8th Grades)
      1. Dawn Masterson emailed Rose about Soccer Inventory and asked her to email our Fundraising account with what they have left over. Rose replied that they have no inventory.
      2. DFBC will need to purchase merchandise. We are estimating $250 needed for this. Michelle Masters motioned for approval of $250 to be spent toward concession merchandise; Lindsey Blessing seconded the motion; all in favor; none opposed; motion passed.
        1. Lance Blessing, Lindsey Blessing, Kelly Stout and Michelle Masters will coordinate purchases and staff the concession stands.  Lance Blessing has DFBC debit card for use to buy goods.
        2. Kelly Stout will submit the DHS request form by 2/21/14. Michelle Masters & Lance Blessing still need to get time with Perkins to discuss the split of concession proceeds.
    3. Approvals for prior Minutes and Financials
      1. January 13 Minutes – Attendees did not have sufficient time to review. Requested Theresa Blancas email the team next week for an electronic vote.
      2. January 28 Minutes
      3. January Financials – Sarah Young motioned to approve the January Financials; Marissa Smith seconded; all in favor; none opposed. Motion passed.
    4. Motion to Close Meeting @ 8:22pm Kelly Stout motioned to close the meeting, Marissa Smith seconded the motion. All in favor; none opposed.

Booster Club Board Meeting Minutes February 11, 2013

[Final version approved by Board 3-11-14]

Board Meeting Minutes 02-11-2014

In Attendance:
Sarah Young, Lindsay Blessing, Lance Blessing, Michelle Masters

Discussions/Action Items:

– Company where we have our mailbox is either going out of business or possibly will be sold and have new owner soon. Lance will continue to follow up. We may not need a new mailbox location.
– Lance confirmed QuickBooks Pro is still on sale @ Costco. Need a vote at General meeting.
– Outstanding check to Lou Coupe was destroyed by Lou Coupe. We can void it. They will not be requesting those funds; it was written off as bad debt.
– Quick review of General meeting agenda.

Fundraising Meeting Minutes 2014-02-05

Meeting Minutes 2-5-14

Action item assignments are noted in Red below.

In Attendance:

Kelly Stout, Michelle Masers, Julie Erickson, Gilbert Bracamonte, Susana Bracamonte, Lance Blessing, Lindsey Blessing, Tricia Hill, Shernetra Scott, Wesley Young

Discussions & Action Items:

  • Reviewed 2014 potential team expenses that fundraising benefits. Examples:  Huddle license, Summer tournaments, Player development clinics, AZ Coaches Association fee, Coaches’ game-day shirts, game/training equipment, locker room upgrades, concession stand upgrades, etc.
  • Discussed 2014 fundraising activities that Coach De La Torre is coordinating – Subway cards, Cookie dough sales, Lift-A-Thon, player’s letter writing to family/friends
  • Reviewed DHS approval process (applicable for all fundraisers)
    • DHS has a request form that we need to complete and submit for each fundraising event
      • Form is in Donna’s office
      • Lance Blessing will obtain a copy, scan it, post it on his DFBC Google Drive, and share with the DFBC Board by 2/14/14.
      • Student Council reviews all requests to avoid conflicts (e.g. ensure that different groups are not hosting similar fundraisers at the same time; avoid overloading the community)
      • Student Council approval must be given to move forward. Requests cannot be submitted more than 6 months in advance of the event. Response time to requests is not known. Assume 2-4 weeks for now. Once approved, date changes can usually be made with a simple phone call
  • Reviewed Concession Stand use
    • Each year a contract must be signed with Dr. Ray Perkins, DHS Athletic Director
    • Prior year contracts agreed to a 50/50 split in all concession proceeds
      • DFBC keeps 50% for supporting DHS Football
      • DHS keeps 50% for supporting DHS Athletics (all sports?)
    • Discussed negotiating w/Perkins… ask for either a greater % to DFBC or for a portion of the DHS funds to be directed specifically to DHS Football. Michelle Masters & Lance Blessing will schedule meeting on this before end of March.
  • Identified DFBC 2014 fundraising activities we’d like to pursue
    • 3 Carwashes – April, May & June
      • All teams participate on the same day- 3 locations, one for each team
      • Lance Blessing will submit the DHS Request form when he obtains a copy. Submit by 2/14/14. Target 3rd Saturday of each month – April, May & June, as preferred dates.
      • Michelle Masters will contact Arby’s (Alma & Guad), AutoZone (Dobson & Guad) and Chevron (Alma & Baseline) with planned dates. Complete by 2/14/14.
      • Need 12 hoses – Michelle Masters will submit donation request to Home Depot. Submit by 2/14/14.
  • Golf Tournament – early June
    • Dobson or Kokopelli? Other courses? No others recommended
    • Michelle Masters will contact Dobson to see what they offer and also Kokopelli to confirm deposit amount and tournament date of 6/14. Complete by 2/7/14.
    • Michelle Masters will complete the DHS Request form when Lance obtains a copy. June 14th is the date the Coaches prefer and communicated to Sarah Meraz. Submit by 2/14/14.
    • Need to schedule planning meetings (every other week for now, then weekly)
  • Concessions @ Home games
    • Pre-season – target to open Concessions for Spring Showcase on 5/15. Need to get signed contract with Perkins (MM & LB to compete; noted above).
    • Kelly Stout will complete the DHS Request form when Lance obtains a copy. Submit by 2/14/14.
    • Need to determine inventory needs.
  • Coach requested help w/Track concessions – Mar-April (outside DFBC)
    • Michelle Masters send email to Del La Torre –  Julie, Sarah, Lance, Lindsey are willing help/coordinate. Will be done separate from DFBC. MM remind DLT that he needs ask for other Track parent volunteers and provide funds for initial inventory.
  • Graduation Water Sales
    • Theresa Blanca submitted form to DHS in November. Pending approval notification. Michelle Masters – request this update at next DFBC meeting.
  • Annual Fall Sports Program
    • Targeting completion 1st home Varsity game
    • No further discussion. Possibly Theresa Blanca on point for this?
  • Grants & Sponsorships
    • All attendees were asked to think about who they know, business owners, employees of restaurants, grocery stores, print shops, etc. Let them know we’re looking for sponsors. Contact Michelle or Kelly for additional information and sponsorship benefits.
    • Hohokam Grant – Michelle Masters will take point. Ask Theresa / Mark for all details including 2013 presentation , add demographic info.
    • Others – Kelly Stout & Michelle Masters continue to engage companies. Most require IRS Exempt Organization status. DFBC has applied for this.
  • Parent Meeting on 4/14
    • Fundraiser w/Scentsy (25%).
    • Kelly Stout will complete the DHS Request form when Lance obtains a copy. Submit by 2/14/14.
    • Kelly Stout will coordinate w/Scentsy contact.
  • Merchandise
    • Fan apparel , shirts/hats–looking for other vendors/options
      • Lindsey Blessing – check w/friends for other shirt vendors
      • Kelly Stout – check w/father regarding local shirt vendors he works with
      • Julie Erickson – Luv My Bling… Check w/food vendors near the store to see if they will participate in a fundraiser date coordinated w/Luv My Bling.
      • Michelle Masters – check w/East Valley Sports & also send email to Ron (Extra Innings) expressing concern with pricing. Need lower prices.
    • Spirit Cups – Michelle Masters ask Sarah Young to check Fundraising folder. Sarah Meraz confirmed the vendor brochure is there.
    • Stadium seats & cushions – sponsorships to fund cushions? Michelle Masters creating plan for this
    • Other ideas: Noisemakers, blankets, thunder sticks, beads, earrings, cowbells
    • 2015 Spring Carnival
      • Need to start planning soon. Will review next meeting.

Booster Club General Meeting Minutes January 13, 2014

[Final version approved by members 3-11-14]

Dobson Football Booster Club
General Meeting Minutes
January 13, 2014 at 6:30pm

Meeting Location: Julie Erickson’s Home
Meeting Attendees: Julie Erickson, Sarah Young, Michelle Masters, Marissa Smith, Theresa Blancas, Lance Blessing, Lindsay Blessing. Attended by Proxy: Kelly Stout, Coach De La Torre, Jodi Kelly, Jana Leineweber. In attendance for Senior Moms Recognition only: Sarah Meraz, Susan Hernandez.

Call to Order:
Sarah Young called the meeting to order for the Dobson High School Football Booster Club at 6:40 pm, Monday, January 13, 2014.

Motion to start the meeting: Julie Erickson
Second: Michelle Masters
All in favor: Yes
Opposed: None

Introduction of New Members:
Sarah Young recognized no new Members present but reminded returning Members of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

Sarah also recognized that we had an abbreviated Agenda for this meeting in order to have more time for the social that follows to recognize Senior Moms.

Meeting Minutes and Financial Vote:
A. December 2013 Meeting Minutes vote – hard copy for Member review
Motion: Michelle Masters
Second: Lance Blessing
All in Favor: Yes
Opposed: None

B. December 2013 Financials vote – hard copy for Member review
Motion: Sarah Young
Second: Michelle Masters
All in Favor: Yes
Opposed: None

Other Business:
A. Theresa Blancas will contact Kristina Cormier/2013 Co-VP of Fundraising, regarding receipt book and, if appropriate, obtain it and/or our copies of DFBC receipts and forward to Lance Blessing/2014 Treasurer.
B. Lance Blessing reported, with Dr. Walker’s check for $1,000.00 now deposited, the total for the Golf Tournament was $9,782.85 with our NET of $5,692.82.
C. Discussion regarding moving our general meetings from Mondays to Tuesdays. After discussion the following was decided:
1) DFBC General Meetings will be on the SECOND TUESDAYS of the month, beginning Tuesday, February 11, 2014.
2) DFBC FULL Board Meetings (not just Executive) will be every other week until the season starts, then we will readdress the necessity. FULL Board Meetings will be the SECOND AND FOURTH TUESDAYS of the month, beginning Tuesday, January 28, 2014, at 6:00pm at the Blessings home.
D. Theresa Blancas will attend the District required meeting called Parent Partnership and report back to the Board and the General meeting.
E. Julie Erickson will forward an email she received from Donna Koch to the general account to forward to the Board. It is an email of gratitude to the DFBC.
F. Discussion for preparation of Step Up Night was made. We will get blue paper, a helmet and a jersey from Coach, and maybe some other odds and ends to decorate our table. Theresa will print Contact List Forms.

New Business:
Michelle Masters and Kelly Stout / Co-VPs of Fundraising, will host a Fundraising Committee on Wednesday, January 22, 2014 at 6pm at Native New Yorker’s. They will forward an email to the general account for Theresa can share it to our Contact List as an invitation.

Motion to close the meeting:
Motion: Lance Blessing
Second: Julie Erickson
All in Favor: Yes
Opposed: None
Meeting closed at 7:18pm.

Booster Club General Meeting Minutes December 2, 2013

Dobson Football Booster Club

Meeting Minutes

December 2, 2013

 

Meeting Location: DHS Football Coach’s Office

President: Susan Hernandez 1st Vice President: Julie Erickson

2nd Co-Vice President: Kristina Cormier 2nd Co-Vice President: Sarah Meraz

Treasurer: Sarah Young Secretary: Theresa Blancas

Member at Large: Michelle Masters Member Chair: Marissa Smith

 

Meeting attendees:

Julie Erickson, Sarah Meraz, Susan Hernandez, Sarah Young, Michelle Masters, Marissa Smith, Theresa Blancas, Lance Blessing, Lindsay Blessing, Kelly Stout. Attended by Proxy: Kristina Cormier, Coach De La Torre, Jodi Kelly, Jana Leineweber.

 

Call to Order:

Susan Hernandez called the meeting to order for the Dobson High School Football Booster Club at 6:37 pm, Monday, December 2, 2013.

Motion to start the meeting: Marissa Smith

Second: Michelle Masters

All in favor: Yes

Opposed: None

 

Introduction of New Members:

Susan recognized no new Members present but reminded returning Members of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

 

Meeting Minutes and Financial Vote:

Meeting Minutes and Financials vote will be at end of meeting. During the meeting hard copies of November 2013 Meeting Minutes will be passed throughout the room for member review prior to voting at the end of the meeting. November 2013 Financials will be voted on via email because the bank statement was not yet available for printing at the time of preparation for this meeting.

 

Business Agenda:

A. Sarah Young –

  • Debit/credit card mobile swipe – and new account for corresponding new account are still on hold until 501(3)C formal Confirmation. Option for 2 devices (one for each Concession side) will be discussed once our 501(3)C has been officially accepted.

  • Concessions – $4,200.00 above expenses but does not include Football Program splits, which are 50/50. Football Program check has been delivered by Theresa Blancas to the Bookstore for deposit into their club account and the deposit slip has been received by Sarah Young/Treasurer. Check was for $2562.47 – per our agreement that is 50% of our Concession Sales, which is almost $1,000.00 more than last year.

B. Mark Erickson – status of 501(c)(3) –

  • Still waiting on formal Confirmation.

  • Bylaws changes – Theresa Blancas is in the process of reviewing and making recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board. Still in process as our preference is to only vote on this once.

  • Insurance – Julie Erickson – status of approved membership to NBCTC – National Booster Club Training Council at starting cost of $309. Still waiting on official 501(c)(3) Confirmation in order to pay due to PayPal transaction issue.

C. Golf Tourney wrap-up (post-150 days) – A/R, A/P, Debriefing – Dr. Walker sponsorship, final financial numbers. Update by Sarah Meraz:

  • Sponsorship check still not received. Sarah Meraz was told it should be in our mail. Julie Erickson will check mailbox. Follow up required to complete transaction prior to end of calendar year 2013 and closing of the bank account. Follow up by Sarah Meraz and/or Sarah Young or Lance Blessing / Treasurer 2013 and 2014, respectively.

D. Coach’s Football Program financials shared with DFBC – transition. Susan Hernandez had not spoken with Coach yet. Follow up is required by 2014 Board.

 

Other Business:

A. Yard Signs – Second collection date will be this Saturday, 7am, in the Horseshoe Drive.

B. Locker Room Project – removal status – Theresa Blancas. All items removed from Alex Gomes/Equipment Manager’s room to Sarah Young’s home, inside the house.

C. Highlight Night – Sarah Meraz/Coordinator. Julie Erickson has update regarding gifts. Everything went great, gifts have been distributed either personally or via Coach De La Torre.

D.  Banquet Night – Susan Hernandez reports that the banquet went great.

 

Fundraisers:

A. East Valley Sports – Susan Hernandez – status of East Valley Sports website contract. She will tgalk to him on 12/13/2013, when at DHS for home Wrestling match. Previously reported that the EVS rep will come and bring his computer and we can see three (3) styles of shirts, set it up now, and wait to push it public until whenever we tell him.

B. Stadium chairs – Sarah Meraz – She will provide contact information for purchasing from Linda Murphy but Linda’s computer crashed. Sarah Meraz will followup with the Bookstore regarding inventory and any funds due to DFBC.

C. Luv My Bling – Julie Erickson – In-store fundraiser follow up. Julie reports that our check from them for $145.00 has been received and deposited by DFBC. They are definitely interested in continuing our relationship next year but they will be moving locations. We are also interested in another in-store fundraiser. Julie will follow up.

D. Water Donations –

  • Theresa Blancas – status of Fry’s water and meal donations via Corporate offices. Still waiting on their notification. Follow up is required and will be by Theresa.

  • Kelly Stout – Walmart for water donations – She has been advised to start contact them this Spring.

E. Graduation Water Sales – Susan Hernandez will submit the paperwork for Water Sales only. No Breakfast/Coffee because it did not go well and Dutch Brothers said it was our fault for not properly advertising but Susan says they were also very late and by the time the coffee was ready the Student’s names were being called. – Susan Hernandez will follow up with Donna Koch.

F. Spring Carnival – committee needs to be formed for research and planning. Susan Hernandez will provide contact information for Michelle / Amusement Park to Michelle Masters and Kelly Stout, our 2014 Co-VP’s of Fundraising. It was previously decided that a Spring of 2015 date is more realistic. Put it on the Agenda early for Spring 2015 because they are often booked a year in advance.

G. HoHoKam Foundation Grant – status of reimbursement to Julie Erickson for Locker Room Project photos. Sarah Young reports that a check will be issued today to Julie Erickson with her receipts.

H. Susan Hernandez – money from Program sales in stands at away game to Sarah Young. Susan will give the Program sales money to Sarah when we meet for bank transition from 2013 to 2014 on Saturday. Susan reports that 13 Programs were sold at the away game vs Apollo HS.

I. Digital ads on new scoreboard – follow up with Dr Perkins regarding details is required in order to know how to “sell” this to next year’s sponsors. Susan Hernandez has not yet obtained any information.

 

Coach: Per his conversation with Theresa Blancas, he will not be in attendance at December meeting due to illness.

 

New Business:

A. Susan Hernandez will followup with District regarding how to get shelving installed. Susan will follow up with Donna Koch.

  • Lindsey Blessing – Her brother wants to know who cleans the schools because he has a cleaning company. Susan Hernandez reports MPS District crews. Kelly Stout suggests calling the District for the deadline for their annual contract bids.

  • Kelly Stout – chip clip donations. She was waiting on the final information regarding Concession Stand shelving. She will donate the chip clips but wants to be sure which style to order.

  • Kelly Stout – microwave donation. Thank you for Home donation and in advance for next year’s donation for Visitor side.

B. Installation of 2014 DFBC Board Members – for transition purposes, take effect as of December 3, 2013. Per DFBC Bylaws transition includes bank, Arrow Storage, relinquishing of keys for locks and code to DHS Shed and Arrow Storage Unit, all information from 2013 Board Members relinquished to 2014 Board Members, and other paperwork for District, 501(c)(3), and others.

  • Discussion regarding Concession Stand Coordinator being separate from Co-VP of Fundraising.

  • Lindsey Blessing and Kelly Stout agree to be the Coordinating Team for Concession Stand for 2014.

  • Thank you to outgoing 2013 Board Members for their service to DFBC:

    • President: Susan Hernandez

    • 1st Vice President – Special Events: Julie Erickson

    • 2nd Co-Vice President – Fundraising: Sarah Meraz

    • 2nd Co-Vice President – Fundraising: Kristina Cormier

    • Treasurer: Sarah Young

    • Secretary: Theresa Blancas

    • Member-At-Large: Michelle Masters

    • Member Chair: Marissa Smith

  • Welcome to incoming 2014 Board Members:

    • President: Sarah Young

    • 1st Vice President – Special Events: Julie Erickson

    • 2nd Co-Vice President – Fundraising: Kelly Stout

    • 2nd Co-Vice President – Fundraising: Michelle Masters

    • Treasurer: Lance Blessing

    • Secretary: Theresa Blancas

    • Member Chair: Marissa Smith

    • Team Representative – Sophomores: Lindsey Blessing

    • Team Representative – Sophomores: Jodi Kelly

  • Theresa Blancas will set up the bank appoint and send notification to appropriate Board Members, which are Sarah Young, Lance Blessing, Kelly Stout, and Theresa Blancas, once Susan Hernandez notifies us whether she is available on Saturday, 12/07/2013 (she believes so but needs to confirm). Susan also said she will relinquish keys, codes, and information in bins at the Saturday appointment.

 

Meeting Minutes and Financials vote:

A. November 2013 Meeting Minutes vote – hard copy for Member review

Motion: Sarah Young

Second: Lindsey Blessing

All in Favor: Yes

Opposed: None

 

B. November 2013 Financials vote –  approval vote will be done via email because the bank statement was not yet available for printing at the time of preparation for this meeting.

 

Motion to close the meeting:

Motion: Marissa Smith

Second: Julie Erickson

All in Favor: Yes

Opposed: None

Meeting closed at 7:02pm.

ACTION ITEMS:

1. Sarah Young – debit/credit card mobile swipe and new account for corresponding new account are still on hold until 501(c)(3) formal completion. Option for 2 devices (one for each Concession side) will be discussed once our 501(c)(3) has been officially accepted.

2. Mark Erickson – status of 501(c)(3) formal Confirmation.

3. Golf Tourney wrap-up (150 days) – Dr Walker – Sponsorship check still not received. Sarah Meraz was told it should be in our mail. Julie Erickson will check mailbox. Follow up by Sarah Young / Lance Blessing.

4. Coach’s Football Program financials shared with DFBC – transition. Follow up is required.

5. Theresa Blancas is in the process of  reviewing and making recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board.

6. Julie Erickson – status of approved membership to NBCTC – National Booster Club Training Council at starting cost of $309.  Waiting on 501(c)(3) official Confirmation.

7. East Valley Sports – follow up is required to setup an appointment with EVS here at DHS.

8.  Locker Room Project – Tabled until Spring (awnings, chairs, runners).

9. Stadium Chairs – Sarah Meraz will provide contact information for purchasing and will followup with the Bookstore regarding inventory and any funds due to DFBC.

10. Luv My Bling — Julie Erickson — follow up for in-store fundraiser for next year.

11. Theresa Blancas – status of Fry’s water and meal donations via Corporate offices.

12. Kelly Stout will check with Walmart for water donations – in the Spring of 2014.

13. Susan Hernandez – will follow up with Donna Koch re Graduation Water Sales paperwork.

14. Spring Carnival – a committee is necessary for research and planning.

15. HoHoKam Foundation Grant – Sarah Young – status of reimbursement of Julie Erickson.

16. Susan Hernandez will followup with District regarding how to get shelving installed.

17. Kelly Stout — chip clip donations – waiting on District shelving issue.

18. Kelly Stout — microwave donation – waiting on District shelving issue.

19. Susan Hernandez – money from Program sales in stands at away game to Sarah Young.

20. Digital ads on new scoreboard – follow up with Dr Perkins is required to know how to sell to 2014 Program sponsors.

21. Email voting of approval of November 2013 Financials – Theresa Blancas.

22. Transition from 2013 Board Members to 2014 Board Members – Bank, Arrow Storage, District paperwork, relinquishment of keys, codes, information in bins.

September 9, 2013 Booster Club Meeting Minutes

Dobson Football Booster Club

Meeting Minutes

September 9, 2013

 

Meeting Location: DHS Football Coach’s Office

President: Susan Hernandez

1st Vice President: Julie Erickson

2nd Co-Vice President: Kristina Cormier

2nd Co-Vice President: Sarah Meraz

Treasurer: Sarah Young

Secretary: Theresa Blancas

Member at Large: Michelle Masters

Member Chair: Marissa Smith

 

Meeting attendees:

Julie Erickson, Kristina Cormier, Sarah Meraz, Susan Hernandez, Sarah Young, Michelle Masters, Marissa Smith, Theresa Blancas, Coach De La Torre, Jana Leineweber, Lance Blessing, Lindsay Blessing, Kelly Stout, Adrian Trice. Attended by Proxy: Jodi Kelly.

 

Call to Order:

Susan Hernandez called the meeting to order for the Dobson High School Football Booster Club at 6:34 pm, Monday, September 9, 2013.

Motion to start the meeting: Sarah Meraz

Second: Julie Erickson

All in favor: Yes

Opposed: None

 

Introduction of New Members:

Susan recognized new Members and reminded them of voting privilege after two (2) consecutive meetings, including via Attendance by Proxy per DFBC By-Laws.

 

Meeting Minutes and Financial Vote:

Meeting Minutes and Financials vote will be at end of meeting. During the meeting hard copies of both September 2013 Meeting Minutes and September 2013 Financials will be passed throughout the room for member review prior to voting at the end of the meeting.

 

Business Agenda:

A. Sarah Young – status of debit/credit card mobile swipe and new account for corresponding new EIN – still on hold until 501(3)C completion. Option for 2 devices (one for each Concession side), which will be discussed once our 501(3)C has been officially completed.

B. Social Networking update – Michelle Masters – all is going well, traffic up on Facebook and Website.

C. Golf Tourney wrap-up (almost post-90 days) – A/R, A/P, Debriefing – Dr. Walker sponsorship, final financial numbers. Update by Sarah Meraz:

  • Dr Walker – told it should be in our mail. Julie Erickson will check mailbox.
  • Dairy Queen – check was received.
  • Dairy Queen donated cakes for highlight night + coupons for principal and football coach for incentive and/or Booster Club can hand out to pick up trash, not swearing, good behavior, etc. They are under new management and he has been a great help. He can tell profits were down due to last year’s management. He donated dilly bars for our AZ Cardinal Reception for our first game on  8/30/2013.

D. Coach’s Football Program financials shared with DFBC – transition. Susan Hernandez has not yet reminded Coach.

E. Mark Erickson – status of Hohokam Foundation — SURPRISE — NO CONTACT = NO GRANT. They said they would contact the organizations that received grants by the end of August. We were not contacted therefore we did not receive a grant.

F. Mark Erickson – status of 501(3)C folder review and direction:

  • Mark Erickson was not present but, to our knowledge, we are still in process.
  • Theresa Blancas will review and note recommendations of changes in Bylaws to be consistent with description of Executive Board versus Full Board. Discussion and vote during general meeting is required – in process.
  • Julie Erickson — Insurance quotes update for Business Owner’s Policy (aka BOP). Michelle Masters will provide more info to Julie Erickson.

 

Other Business:

A. Yard Signs – Susan Hernandez status. Freshmen – delayed. Susan will ask Nicole Masson to make new stencil. Varsity had to make new template – done. JV – done and can be handed out at Wednesdays home game.

  • JV Yard Signs will be handed out this Wednesday. Newest roster shows 48. Per Susan that’s exactly our inventory. Roster checkoffs must be done when picked up.
  • Freshmen – need committee to complete because short and need more signs made, per Nicole Masson. Susan will ask Nicole to make a new template then complete the signs.

B. East Valley Sports – Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract. Susan will contact EVS and will meet soon.

C. Sarah Meraz reported regarding stadium chairs – Vicki at the Bookstore sold two (2) more and has checks for us.

  • Sarah Meraz will followup with the company regarding a reorder.
  • Susan Hernandez will followup with Vicki at the Bookstore regarding current inventory.

D. Locker Room Project – Susan Hernandez status. All original artwork is complete (Mustang over door, logo on floor, plus Mustang on outside wall for gameday). Framed team photos still need to be completed and hung. Awning and chairs not done.

  • Julie Erickson – Team posters follow up. Susan laminated teh last ones and they are complete then go to Coach for the frame. Coach had photos from Lou Coupy and Lou Coupy laminated them. Coach purchased them ($20 for 5 then 1 free – this year’s was free). Julie is getting them framed. Jerry Hernandez and Craig Masson will hang them up.

E. Sarah Meraz reported we had lots of great help from DFBC for the 08/30/2013 AZ Cards reception. They were impressed by our food selection. Go to www.mpsaz.org to see photos. Many thanks to Sarah Meraz for hosting in the room during the game on our behalf!

 

Fundraisers:

A. Julie Erickson – Luv My Bling in-store fundraiser follow up. She can only come that one time but 20% in store to DFBC is ongoing.

  • Put a notice in the Spirit Boutique.
  • Put a notice in all announcements
  • Our 20% will be given to us after the end of the season.

B. Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker – setup monthly pickup. Susan will pick up on Wednesday after school with Theresa Blancas. There are new contact names at both stores, new managers at both.

C. Julie Erickson – status of potential for DHS Art Club for face painting at Home Games, Homecoming, via Coach Wells. Julie will followup again as Coach Wells previously said yes but must evaluate students. Julie thinks one game, either Homecoming or Senior Night.

D. Fall Carnival – discuss possible dates or possible Spring dates. Discussion: not fall but spring, aka Spring Fling. Michelle is contact for the company we previously used. Susan Hernandez will followup with Michelle regarding their available dates in the spring then we can followup regarding other DHS home sport schedules.

 

Coach:

A. Coach suggests we sell  ads to scroll on the new digital scoreboard. He will followup with Dr. Perkins.

B. Coach asked Theresa Blancas to send email when appropriate regarding October 12, taking Varsity Players to ASU-CO game. District will pay for buses but Players must have signed permission slips turned into Coach.

C. This week Coach reguests Pregame Meal served by 2:15pm due to traffic concerns to Glendale. Buses plan on leaving at 3:30pm so they can arrive by 5pm.

  • Freshmen – tomorrow (Tuesday) 2:15pm-2:30pm. Snacks only. Coach T informed the Blessings that he will handle distribution.
  • JV at home on Wednesday at 6pm. Susan Hernandez says best for DFBC to serve tailgate meal to Varsity between 5:30PM-5:45PM. Coach says they will be done by 5pm that day. Susan reminded everyone that the purpose of serving the tailgate meal to Varsity is for team bonding and support of their JV Teammates so they stay at the game. DFBC will grill the tailgate meal and serve Varsity at 5:30pm.

 

New Business:

A. Concession Stand Procedures – Susan Hernandez explained sign-in sheet, so we know who’s present. Thanks to the Blessings on Visitors side on both Varsity nights. Please sign-in whether or not you handle money.

  • Sarah Young further explained new procedures – Vendor sales (aka Chick-Fil-A, Jimmy & Joe’s, etc), has a form with Vendor name, quantity, cost, and price sold. This information is especially important if the price changes later during the game, then be sure to inventory at the end of the night.

B. Susan Hernandez – water was delivered to Coach’s office. Susan will get them tomorrow for the Concession Stand.

C. Senior Night – Julie Erickson is our Coordinator. All Seniors at Fall Sports are included during this event. This year it is Friday, Nov. 1. As we get closer to the event, Julie will let us know what help is required, including banners and field assistance the night of the event.

C. Highlight Night – Previously we did it in the cafeteria, showed highlight films and photos, served ice cream cake and drinks. Coach suggested a separate night for Varsity to spend more time in tribute and for awards. Susan Hernandez will followup with dates and paperwork with Donna Koch.

D. Banquet – formal with Athletic Department. Per Coach, few awards handed out that night but then he will re-present those same awards plus others during our Highlight Night.

 

Meeting Minutes and Financials vote:

A. August 2013 Meeting Minutes vote – hard copy for Member review

Motion: Michelle Masters

Second: Sarah Young

All in Favor: Yes

Opposed: None

 

B. August 2013 Financials vote –  hard copy for Member review

Motion: Marissa Smith

Second: Kristina Cormier

All in Favor: Yes

Opposed: None

 

Motion to close the meeting:

Motion: Julie Erickson

Second: Lance Blessing

All in Favor: Yes

Opposed: None

Meeting closed at 7:38pm.

 

 

ACTION ITEMS:

1. Sarah Young – status of debit/credit card mobile swipe and new account for corresponding new EIN – still on hold until 501(3)C completion. Option for 2 devices (one for each Concession side), which will be discussed once our 501(3)C has been officially completed.

2. Golf Tourney wrap-up (almost post-90 days) – A/R, A/P, Debriefing – Dr. Walker sponsorship, final financial numbers. Update by Sarah Meraz:

  • Dr Walker – told it should be in our mail. Julie Erickson will check mailbox.

3. Coach’s Football Program financials shared with DFBC – transition. Susan Hernandez has not yet reminded Coach.

4. East Valley Sports – Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract.

5. Yard Signs – JV ready to handout. Freshmen need more made then handed out. Susan Hernandez will followup with Nicole Masson to make more Freshmen signs.

6. East Valley Sports – Susan Hernandez – status of East Valley Sports and Executive Board meeting, along with Coach, to decide what we will offer via EVS website and finalizing the contract. Susan will contact EVS and will meet soon.

7. Stadium chairs – Pick up checks from Vicki at the Bookstore for two (2) more sold. Sarah Meraz will followup with the company regarding a reorder. Susan Hernandez will followup with Vicki at the Bookstore regarding current inventory.

8. Locker Room Project – Susan Hernandez status. Per Julie Erickson framed photos still need to be completed and hung. Awning and chairs not done.

9. Susan Hernandez – status of Fry’s water and meal donations per Lisa Fenstermaker – setup monthly pickup.

10. Julie Erickson – followup regarding status of potential for DHS Art Club for face painting at Home Games, via Coach Wells.

11. Fall Carnival – Susan Hernandez will followup with Michelle / amusement company regarding their available dates in the spring then we can followup regarding other DHS home sport schedules.

12. Digital ads on new scoreboard – Coach will followup with Dr. Perkins regarding selling additional ads.

13. ASU-CO game – Theresa Blancas will send email when appropriate regarding October 12, taking Varsity Players to ASU-CO game. District will pay for buses but Players must have signed permission slips turned into Coach.

14. Senior Night – Julie Erickson is Coordinator and will notify membership when and what type of assistance is needed as we get closer to the Nov 1 event.

15. Highlight Night – Susan Hernandez will followup with dates and paperwork with Donna Koch.

 

 

ADDENDUMS TO SEPTEMBER 9, 2013 MINUTES

VOTES VIA EMAIL

 

A. Vote via email on 09/10/2013:

DFBC will be grilling for our Varsity Team on Wednesday, 09/11/2013, just prior to our home JV game, so they are able to stay at the JV game in support of their Teammates and not be hungry. Kristina Cormier, our Co-VP of Fundraising, will be shopping for our Varsity BBQ and has requested a vote for $120.00 for the supplies.

Motion: Adrian Trice

Second: Theresa Blancas

All in favor: Yes

Opposed: None

This motion passed but, because the home JV game on 09/11/2013 was postponed due to too much water on the field, these funds were used for the Varsity BBQ at our home JV game on 09/26/2013.

 

B. Vote via email on 09/18/2013:

Kristina Cormier, our Co-VP of Fundraising and Concession Stand Coordinator, has requested vote for approval $60.00 for purchase of Barros pizza to sell during our Freshman Game tonight. This will cover the cost of 6 Pizzas.

Motion: Nicole Masson

Second: Sarah Young

All in favor: Yes

Opposed: None

This motion passed.

 

C. Vote via email on 09/22/2013:

Theresa R. Blancas, DFBC Secretary, proposed we have a standing weekly “allowance” for Concession Stand purchases in an attempt to be proactive and to limit our votes via email. She further proposed the allowance be split in the following way:

 

The first allowance would be for weekly Concession Stand replenishing in the amount of $200.00.

— Because we did most of the large shopping at the beginning of the season and, due to our lack of storage space, we must shop weekly. The amount of purchase depends on whether that week we have one or two home games. This amount does not include Vendor purchases, like Chic-Fil-A.

 

She further proposed a standing weekly allowance for Concession Stand Vendor purchases of $250.00

— Vendor purchases can be as low as $80.00, again depending on whether that week we have one or two home games .This vendor allowance would be for Chic-Fil-A, Jimmy & Joe’s Pizza, Barro’s Pizza, and any other Vendor purchase.

 

The proposal is for a total standing weekly spending allowance for Concession Stand purchases of $450.00, broke down to $200.00 for weekly Concession Stand replenishing and $250.00 for Concession Stand Vendor purchases.

— All receipts are turned into our Treasurer and tracked accordingly. Per our DFBC Bylaws, if this proposal is approved, on the occasion where our weekly spending exceeds the above limitations, a followup vote via email to approve the difference will be required.

Motion: Sarah Young

Second: Julie Erickson

All in favor: Yes

Opposed: None

This motion passed.

Special Executive Meeting July 27, 2013

Dobson Football Booster Club

Executive Board Meeting Minutes

SPECIAL

July 27, 2013

 

Meeting Location: Julie and Mark Erickson’s home

 

President: Susan Hernandez                 1st Vice President: Julie Erickson

 

2nd Co-Vice President: Kristina Cormier         2nd Co-Vice President: Sarah Meraz

 

Treasurer: Sarah Young                Secretary: Theresa Blancas

 

Meeting Attendees:

Susan Hernandez, Sarah Young, Julie Erickson, Kristina Cormier, Theresa Blancas, and Mark Erickson (CPA completing our 501(3)C application).

 

Call to Order:

Susan Hernandez called this special meeting to order regarding our application for 501(3)C for the Dobson High School Football Booster Club Executive Board at 1:45pm on Saturday, July 27, 2013.

Motion to start the meeting: Kristina Cormier

Seconded: Sarah Young

All in favor: Yes

Opposed: None

 

Meeting Minutes:

– Mark Erickson lead the meeting, opening with discussion regarding adopting an appropriate Conflict of Interest Policy, which is recommended for our application for 501(3)C. Per DFBC Bylaws the Policy must be voted upon by the general membership. Our goal of completion and vote is Monday, August 5, 2013, in order to have the vote as an Agenda item and vote during our next general meeting, which is Monday, August 5, 2013.

 

Mark Erickson provided a Conflict of Interest Policy sample for adoption. We reviewed, discussed, and decided on each Article point. Theresa Blancas will compile and type the final Conflict of Interest document, according to our discussion, and email it to Mark Erickson, per his request.  The following are our decisions in comparison to the sample provided:

 

Article I – accepted in its entirety, substituting DFBC.

Article II – accepted in its entirety.

Article III – accepted in its entirety.

Article IV – accepted in its entirety.

Article V – does not apply – drop from our final Policy.

Article VI – accepted in its entirety.

Article VII – accepted in its entirety.

Article VIII – accepted in its entirety, with italic emphasis on “but need not.”

 

– Mark Erickson requested a good hard copy of DFBC Bylaws. Theresa Blancas will print and provide at the conclusion of this meeting.

– Mark Erickson then lead discussion regarding Insurance for DFBC. He recommends 2-3 quotes for BOP – Business Owner’s Policy. As an example he said Auto Owner’s Insurance provides a $1 million BOP for approximately $54.00 monthly.

 

Susan Hernandez is familiar with an insurance company from her work as PTA President and will obtain a quote.

 

Julie Erickson will lead this project and will also obtain at least one (1) other BOP quote. All quotes will be compiled and presented for discussion and vote within the next 60-90 days, per Mark Erickson’s recommendation.

 

– Mark Erickson then lead discussion regarding documents he provided the Full DFBC Board for completion regarding individual roles and responsibilities. He said this exercise was mostly self-serving, in order for us to see how much work we actually do. Mark recommends this exercise be completed yearly, plus the information may be used to adjust descriptions in our Bylaws and help to regularly document roles and responsibilities, especially miscellaneous projects, in order to ensure better consistency. Theresa Blancas will collect completed document from Sarah Meraz, as hers was the only roles and responsibility forms missing.

 

– Mark Erickson then discussed the document packet titled “Past, Present, & Planned Activities.” Each Board Member had the opportunity to complete a packet, listing activities. Mark asked Theresa to consolidate the information into one paragraph and email it to him, with the Conflict of Interest Policy.

 

– Mark Erickson informed us that he was waiting on Coach De La Torre’s Wish List Budget to include with the application. He requested assistance from Theresa Blancas in obtaining the information in a timely manner from Coach DLT.

 

– Mark Erickson suggested that our Executive Board meetings be spaced further away from our General Meeting times, whether another day or earlier, in order to avoid interruption. Discussion concluded in the decision to have Theresa Blancas send an email to Executive Board Members to see who is able to regularly attend Executive Board meetings at 5:30pm-6:15pm, with a possible location change. Potential locations included Native New Yorker. If there is a location change we would have to end promptly in order to arrive to the General meeting on time, at 6:30pm. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

Next Executive Board Meeting:

August 5, 2013 at 6:00 pm at DHS Coach’s Office.

Action Items/Calendar:

  1. Theresa Blancas will review and note recommendations of changes in Bylaws. Discussion and vote during general meeting is required.

  2. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt changes in Bylaws to be consistent with description of Executive Board versus Full Board.

  3. Theresa Blancas will compile and type the final Conflict of Interest document and email it to Mark Erickson prior to Monday, August 5, 2013.

  4. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt Conflict of Interest Policy as compiled on July 27, 2013.

  5. Julie Erickson obtain 2-3 Insurance quotes for Business Owner’s Policy (aka BOP), including one from a company that Susan Hernandez has previously used. Quotes will be presented for discussion and vote within the next 60-90 day

  6. Theresa Blancas to collect roles and responsibilities document from Sarah Meraz.

  7. Theresa Blancas to consolidate the Activities information into one paragraph and email it to Mark Erickson, with the Conflict of Interest Policy.

  8. Theresa Blancas follow up with Coach De La Torre re Wish List Budget to be included with application.

  9. Theresa Blancas will send an email to Executive Board Members regarding potentially changing our Executive Board meeting times to 5:30pm-6:15pm, with a possible location change. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

 

Close of Meeting Vote:

Motioned: Susan Hernandez

Seconded: Julie Erickson

All in favor: Yes

Opposed: None

Close of Meeting: 2:45pm

2014 Board Members

President: Sarah Young
Email: President.DFBC@Gmail.com

Vice Presidents, Fundraising: Michelle Masters and Kelly Stout 
Email: DFBC.VP.Fundraising@Gmail.com

Vice President, Special Events: Julie Erickson
Email: DFBC.VP.SpecialEvents@Gmail.com

Treasurer: Lance Blessing
Email: Treasurer.DFBC@Gmail.com

Secretary: Theresa Blancas
Email: DFBC.Secretary@Gmail.com

Member Chair: Marissa Smith
Email: DFBC.MemberChair@Gmail.com

Member at Large: Michelle Masters
Email: DobsonFBC@Gmail.com