Category: Board Member Meetings

Board Meeting Minutes April 22, 2014

______________________Dobson Football Booster Club_____________________

Board Meeting Minutes

April 22, 2014 at 6:00pm

Lance and Lindsey Blessing’s Home

President: Sarah Young                                                 1st Vice President: Julie Erickson

2nd Co-Vice President: Michelle Masters                        2nd Co-Vice President: Kelly Stout

Treasurer: Lance Blessing                                             Secretary: Theresa R. Blancas

Member Chair: Marissa Smith                                       Class Rep-Sophomores: Lindsey Blessing

Class Rep-Sophomores: Jodi Kelly

*** NO MEETING on 04/08/2014 DUE TO LAST TRACK MEET CONCESSIONS RUNNING LATE ***

Motion to start the meeting:

Motion: Sarah Young

Second: Lindsey Blessing

All in Favor: Yes

Opposed: None

Start time: 6:15pm

Attending: Sarah Young, Lance Blessing, Lindsey Blessing, Michelle Masters, Theresa Blancas, Shernetra Scott, Coach De La Torre. Attending by Proxy: Julie Erickson (Mom’s last night visiting AZ, leaving early tomorrow morning), Kelly Stout (working late).

Theresa Blancas reported for Julie Erickson, who provided information via phone conversation earlier in the day: car wash receipts for reimbursement (Safeway ~$25 – case of paper towels, 2-refill window cleaning), Luv My Bling GO for Showcase Night on 05/15/2014. Julie will attend Golf Meeting tomorrow.

  •      PayPal account: Lance Blessing worked well, $94.83 after fees, etc from Mandatory Mtg, total fees $2.62. – 2.7% per swipe. Michelle Masters tested PayPal as online donation from website and it worked great. $341.38 after $75 start cash subtracted.
  •      Bank Account: Lance Blessing updatesoon below $4K, after cks clear, lately have been clearing.
  •      Car Wash: Lance Blessing — Vickie / Bookstore said bring money in on Monday following car wash. Lindsey Blessing will take deposit cash to Vickie tomorrow. Sarah Young will double check the calculations for the spreadsheet.
  •      Track Concessions: Lindsey Blessing update (key, funds, inventory, volunteers, etc) – still have to buy leftover inventory from track to FB. Need to vote again because $$ was more. $184.42 vs $150-ish. Theresa will put on General meeting agenda.
  •      Concession Stand: Lindsey Blessing update (ice machine, walkie talkies, etc) – email from Dr Perkins forward from Craig Weidel regarding to be sure we have proper equipment on hand for health inspection. Michelle Masters researched new license for hot dogs and found that we must provide proposed menu. Fundraiser Concessions/Kelly — Jimmy & Joe’s and Chick-Fil-A but Jimmy & Joe’s on Visitor’s side served by DFBC, Kelly Stout will send the email form VP Fundraiser account, Lindsey will draft including info and tell ask Kelly to Cc Dr P, Jason Lindsey, general account, President. Research on hot dog machine rotating is ~$80.
  •      Locker Room Project: Theresa Blancas – When can we put up our stuff in the locker rooms? Are there any work orders for summer scheduled for the Varsity & JV locker rooms that might prevent us from doing so immediately after Track season? Lindsey will ask Jason Lindsey. Track is now over.
  •        Boutique Trailer: Kelly Stout – Kelly told Lance that they aired up the tires and asked about new tires. She will follow up regarding estimate for tires but cannot do anything yet. Tyler and Jessica Stokes are our contact. Theresa will send an email to Tyler Stokes to obtain confirmation via email that we have an agreement through 2014 Football Season to use the Trailer. Kelly will speak with Jessica regarding tires/maintenance responsibilities.
  •        Luv My Bling: Julie Erickson update regarding in-store fundraiser, Mandatory Meeting 04/15/2014, Spring Showcase, Varsity game 09/12/2014 – per phone conversation with Theresa, Luv My Bling is a GO for Showcase Night on 05/15/2014.
  •        Mandatory Parent/Player Meeting 04/15/2014: — debrief
  • Boutique Trailer: Kelly Stout update – see above.
  • Luv My Bling: Julie Erickson raffle item update Lindsey said winners of bracelet loved it. Talked up the company.
  • Apparel Inventory: Michelle Masters update — $370-ish worth, 9 of new shirts, lots of black men’s dri-fit. Bookstore – put a couple of shirts there? Mustang Days (Orientation) – sell apparel? Fundraising will have to do Student Council request paperwork.
  • EVS website: Michelle Masters / Kelly Stout update see above.
  • Packet: Theresa Blancas update –
    • 64 Volunteer forms returned (green) – not yet entered.
    • 78 Family Profiles returned (tan) – not yet entered.

Business Card Magnets: Sarah Young update – everyone take a stack of magnets and w/o magnets.

  • Apparel for Board: Michelle Masters / Kelly Stout update – done.
  • DFBC Brochures: Michelle Masters update – done.
  •        Mailbox: Lance Blessing update; Michelle Masters update regarding additional Sponsorship – no update from Lance Blessing or Michelle Masters.
  •        Team Meals: Sarah Young update on email account; Kelly Stout update regarding photo for Burrito Express – new coordinators – Jodi Kelly & Shernetra Scott.
  •        Trade Name: Lance Blessing update – waiting on new address.
  •        501(c)3: Michelle Masters update – waiting on budget, transaction stuff. Sarah Young sent last week. Michelle Masters hasn’t yet seen it.
  •        HoHoKam Foundation: Theresa Blancas update – will call Mark Meldrum next week.
  •        New Business

○        Lance – move DFBC banners towards stop lights. Lance & Theresa will move.

○        STEP UP NIGHT – where were we? Lance’s neighbor found us in back corner, provided contact info, but have not received anything. Lindsey will forward the information the general account.

○        Missing Banners – Theresa Blancas update – done per Michelle Masters.

○        Freshmen Rep – update Shernetra Scott is joining our Board. Per Bylaws, nominate/vote in May, installed in June.

○        Goodwill Fundraiser email – Sarah Young read email from Goodwill, Michelle Masters will research. See below, Coach’s info.

  • WEBSITE: 5 features – sports physical, golf, Bruce Arians, mandatory mtg, 7-on-7 — swap out for spring ball, board member pix.
  •         New
  • Coach – get mailbox at DHS for DFBC – request from Donna. Vendors stuff, other stuff that folks leave w/Donna that she gives to Coach. Theresa will ask Donna.
  • Get together with Sarah Young regarding sharing Football Club’s budget – Coach will send email to share into. Sarah Y is ok with email.
  • Blue/Silver Game – instead of can of food drive do Goodwill donation – average 10 lbs per kid. It is Friday 08/15/2014 or do at Showcase 05/15/2014. Michelle Masters will research.
  • April 28 – Freshmen spring football clinic starts. Theresa will send email regarding come to DHS Bookstore for apparel $15 pocket, $10 non-pocket, any white tshirt + BUS from Summit to RJHS but need ride home after. Michelle Masters will sell at RJHS, has table and truck. Will take extra shorts.
  • Coach needs help with cookie dough delivery 05/13/2014. Same night as our general meeting. Set up 3pm, pick up 3:30pm, frozen in dry ice. They will have it available for pickup until 6p. Mtg 6:30pm. Coach will be outside with Spring Football.
  • ·         Showcase Night – Sarah Young to speak, intros, Concessions & Apparel.
  • ·         MPS EIN can NOT be used for Golf Tourney but CAN be used for other things because of the alcohol.
  • ·        Coach will need help re equipment July 14-18.
  • ·         Planning on Camp registration day 07/20/2014 for bagels, juice, fruit, tables.
  • ·        Coach says Mr Stokes to drive again unless we know of anyone else who has a 15’-20’ enclosed trailer. Coach pays them gas & Family Pass.
  • ·         Helmet trophies – Coach recommends keeping battle scars, clean up Sunvalco markings. Also, cut on angle so that full facemask is on. Lance says tough part is securing them to the plaque, sticks out far, less it weighs the better.
  • ·     Theresa – Maybe Julie can use a helmet without a facemask to make planter or something else for Donna.
  • ·         For Lance – dry erase depth chart, magnetic strips, for Players of the Week Offense and Defense and Practice for all 3 Teams. Team goals, Academic goals. Motivational Boards.
  • Lindsey – we may need to vote via email for Concession Stand spending for purchase of TRack inventory.
  • Theresa will email Coach the Golf Tournament brochure.
  • Michelle will research “BOOSTER PASSES” or “FAMILY PASS”.
  • Michelle Masters asked about NBCTC tutorials. They said Fall up and running.

Motion to close the meeting.

Motion: Lance Blessing

Second:Michelle Masters

All in Favor: Yes

Opposed: None

Close: 8:36p

Board Meeting Minutes February 25, 2014

DOBSON FOOTBALL BOOSTER CLUB

Board Meeting Minutes

February 25, 2014 at 6:00pm

Lance and Lindsey Blessing’s Home

President: Sarah Young                                                 1st Vice President: Julie Erickson

2nd Co-Vice President: Michelle Masters                        2nd Co-Vice President: Kelly Stout

Treasurer: Lance Blessing                                             Secretary: Theresa R. Blancas

Member Chair: Marissa Smith                                       Class Rep-Sophomores: Lindsey Blessing

Class Rep-Sophomores: Jodi Kelly

Meeting Attendees:

Sarah Young, Julie Erickson, Michelle Masters, Lance Blessing, Theresa Blancas, Lindsey Blessing, Kelly Stout, Coach George De La Torre (via conference call).

Call to order:

Sarah Young called meeting to order for the Dobson Football Booster Club Board at 6:14pm on Tuesday, February 25, 2014.

Motion to start the meeting: Julie Erickson

Seconded: Kelly Stout

All in Favor: Yes

Opposed: None

WEBSITE – EMERGENCY VOTE: Sarah Young informed us that our website, www.DobsonFootball.com, is currently down for nonpayment due to our mistaken belief that the we had paid for two (2) years. She requests an emergency email vote be sent out for approval of payment: $240.00, which is a renewal at the same level. Theresa Blancas will send out an emergency vote email.

Michelle Masters reminded us that we can post videos to our YouTube account at no cost.

Sarah Young said we need to pay via PayPal, which is currently linked to our old checking account. Lance Blessing will update our PayPal account then make the payment.

GOLF TOURNAMENT: Lindsey Blessing said we we received a paper copy of a document from Donna Koch regarding the Golf Tournament for 2014 and DFBC also received a copy. She recalls that it was the approval for the tournament itself.

CAR WASH:Lance Blessing says he needed Coach’s meeting minutes for the Car Wash paperwork, not DFBC’s. He will contact Coach to obtain them. Michelle Masters inquired how soon can current 8th graders/Freshmen next year can participate in fundraisers.

COACH: Lindsey Blessing called Coach De La Torre. She spoke with him for a few minutes one-on-one then put him on speakerphone.

Regarding Michelle Masters question about how soon can current 8th graders/Freshmen next year can participate in fundraisers Coach said they can participate in any fundraisers except NOT through Dobson High School. An outside source is also ok because they are not in the DHS Bookstore accounting system yet.

Current 8th graders will NOT be included in car washes until June, at which point they should be in the DHS Bookstore accounting system.

Coach is meeting Friday 02/28/2014 with Players only at Summit. He will check tomorrow which version of handouts he provided at Rhodes for their Players only meeting. He will contact Michelle Masters and let her know.

Coach asked we HOLD the Glazier payment because he believes if we wait thirty (30) days we can get two (2) months for free. Lance Blessing will appropriately follow up.

Coach’s Conference Call ended.

Tricky Camps: approved 8 kids, but we need to confirm with Coach regarding final Player count and confirm whether there is a Track conflict. Lance Blessingwill follow up with Coach regarding the Tricky Camps.

ASU Camp: Kelly Stout and John Stout are donating registration for Linemen so DFBC will only pay for others for 7-on-7 portion of Camp.

Track Concessions:

Coach asked for list for buying for track concessions, which will be provided by Lindsey Blessing. She will also obtain the Concession Stand key from Coach.

Michelle Masters reminded Lindsey that we have Concession Stand inventory lists from the past to which she may refer.

Lindsey Blessing reminded us that Coach is using a $250.00 PO at Costco.

Lance Blessing reminded all that he would do a bank run for the cash box. One side for Concessions only: home side only. Lance will give the cash box to Lindsey.

Kelly Stout asked whether there were any leftover items from the Concession Stand from Soccer sales. Soccer did not have leftovers.

Kelly Stout and John Stout will purchase Dilly Bars for and Popsicles for and will donate them to DFBC for Concession Stand sales, with proceeds going to DFBC.

Lindsey Blessing said they bought AirHeads on sale for donation to the Concession Stand. They found them at Albertson’s on clearance if anyone else wants to do same.

Concession Stand schedule:

March 3 – Monday for FLAG FOOTBALL, proceeds to DFBC. Michelle Masters and Kelly Stout will go to Costco for the appropriate purchases along with Lance Blessing, to use his DFBC Credit Card. Kelly Stout will get Restaurant Depot card this weekend. Setup 4:15pm. Event is scheduled for 5p-8p

Volunteers:

Lindsey Blessing

Michelle Masters

Kelly Stout – 5p

Sarah Young – 6p

Theresa Blancas – TBD (regarding health)

Julie Erickson – TBD (regarding work and health)

March 5 – Wednesday – for TRACK, proceeds to the DHS Track Club. Setup 3pm. Event scheduled for 3:45p-6:30p.

Volunteers:

Lindsey Blessing

Michelle Masters

Lance Blessing – 4p

Kelly Stout – 5p

Theresa Blancas – TBD (regarding health)

Julie Erickson – TBD (regarding work and health)

March 12 – Wednesday – for TRACK, proceeds to the DHS Track Club. Setup 3pm. Event scheduled for 3:45p-6:30p.

Volunteers TBD.

April 9 – Wednesday – for TRACK, proceeds to the DHS Track Club. Setup 3pm. Event scheduled for 3:45p-6:30p.

Volunteers TBD.

January 2014 Meeting Minutes: Michelle Masters requested an email vote for January 2014 Meeting Minutes approval since they were not voted on during the February 2014 General Meeting. Theresa Blancas will email.

Stadium Chair: Michelle Masters said the student store lady said there are no stadium chairs in their store, that they were moved to the Bookstore. Theresa Blancas reported that they were always in the Bookstore and that Vicki/Bookstore last reported eight (8) chairs in stock. Kelly Stout said she asked and was told there were none. Michelle and Kelly want to collect any stock in order that it be convenient for us to sell.

Locker Room Project:Theresa Blancas has follow up for “awnings”, mat runners, and chairs that were discussed last spring. It was reported that Jodi Kelly has a Lowe’s connection, if it helps.

Boutique Trailer: Sarah Meraz gave contact information for Boutique Trailer to Michelle Masters and Kelly Stout. Kelly Stout will handle trailer & agreement, etc.

Luv My Bling: Julie Erickson reports the following~

Tammy/Luv My Bling has a screen printing connection.

Julie and Tammy discussed an in-store fundraiser connected to a local restaurant, near their store’s new location, but not Chompie’s because they will not participate. Jason’s Deli or Which Wich are nearby. Tammy will contact BJ’s or Majerle’s to see if they are interested. Julie Erickson will follow up.

The Board discussed possible dates as 08/13/2014 & 08/20/2014, both  Wednesdays, from 6p-8p.

Tammy did not seem excited to be on-site for our Spring Showcase. Julie Erickson will follow up regarding them being on-site at both our Spring Showcase and our home game on 09/12/2014.

Julie Erickson will see if Tammy would be interested in being at our 04/15/2014 Mandatory Parent/Player Meeting.

Mandatory Parent/Player Meeting:

Tuesday, 04/15/2014

We’ll need need money for apparel inventory. Lance Blessing will bring shirts to the house & we can do inventory there.

Michelle Masters said East Valley Sports website could be up and running for a limited time around the Mandatory Parent/Player Meeting with some new apparel items available on the site. Michelle suggests 04/13/2014 open, include fliers at the Mandatory Meeting, then CLOSE it 05/31/2014 so it is open through our Spring Showcase date.

Theresa Blancas will get a FULL list of documents/forms for the Packets from Coach, figure out which ones we have now, and get the appropriate ones from Coach. Once complete we will also need to have them posted on our Website.

Business cards with magnets with our Contact Info and Meeting Dates. Sarah Young reports that we can upload an image. She will verify whether there are any meeting dates that may need to be moved due to holidays prior to printing.

Michelle Masters said she never received a packing list for Camp last year. They were provided but not at the Mandatory Meeting. She requests we be sure the packing list is made available to all.

Apparel for Board done by East Valley Sports with “BOARD MEMBER” embroidered on a shirt. Michelle Masters and Kelly Stout asked about availability and were told no problem.

It was decided they be mandatory for Board Members with costs paid for by each Board Member.

It was suggested we encourage Parents to bring a case of water to the Mandatory Meeting by stating that if they bring one they would receive five (5) raffle tickets with a chance to win football shorts (Kelly Stout donated), maybe shorts/tshirts for boys, beads with Starbucks, etc. Julie Erickson will check to see if Luv My Bling would like to donate a raffle item.

We will also ask existing for the return of Team Yard Signs.

We will need to park a truck(s) by Auditorium to collect water and Yard Signs.

Please bring Clipboards with your name on them so they can easily be returned.

Kelly Stout will check whether we might have access to the Boutique Trailer to see our apparel inventory.

Our goal is to have our DFBC Brochures available. Michelle Masterssent email with file for general vote. (Theresa Blancas — general vote or just Board vote/decision?)

Treasurer: Lance Blessing purchased Quickbooks software and continues to become familiar with it.

NEW BUSINESS:

Mailbox: As reported by Lance Blessing~

Our address will change.

New Manager will allow us to have the same size mailbox for free with an ad in our Fall Program PLUS will pay for additional advertising. Michelle Masters will follow up.

Team Meals: Nicole Masson told Sarah Young that she already forwarded all information to DFBC Team Meals account from her personal Gmail account, which she used last year as Team Meals Coordinator.

Nicole Masson also said we owe a 20×30 photo of Varsity 2013 Team for Burrito Express, as part of their agreement from 2013. Kelly Stout will go to Costco and blow up the photo and deliver it. She will find out the correct size and will handle it. Kelly will follow up once the task has been completed.

Trade Name: Lance Blessing reports that it expires tomorrow but we need our new address. In order to avoid additional costs, Lance will wait for new address then update our trade name.

501(c)3:Michelle Masters will resubmit our IRS documents using our new EIN. No new vote is necessary as long as the cost remains the same. It was decided to reissue the check from the DFBC new bank account.

Lance Blessing will close the old account now and move any leftover monies to the new account. The Board decided not to stop payment on the old IRS check. Current total in DFBC old bank account is $3,260.87, which Lance will close and transfer to our new bank account.

Michelle Masters and Kelly Stout report that the IRS said we have difficult because we have two (2) EINs. We have to consolidate the info. Mark Erickson gave the information to Michelle Masters to handle. He’s deep in tax season as a CPA. The Board decided to continue with “80-“ = most recent EIN. We will be resubmitting the same info with a few changes, like contact info changed from Mark Erickson to our DFBC general address plus financial updates. Our new DFBC contact information will be primary, then the school’s contact information will be secondary. It was decided to use Michelle Masters phone number. Michelle will update and rescan to DFBC + Bylaws as approved by any Board Member per IRS contact.

HoHoKam Foundation:Theresa Blancas will follow up with Mark Meldrum regarding the forms and deadlines for 2014 grants.

Julie Erickson reminded us how important it is to continue to be transparent. The Board agreed.

Motion to Close the Meeting: Julie Erickson

Second: Kelly Stout

All in Favor: Yes

Opposed: None

Meeting closed at 8:29pm

Booster Club Board Meeting Minutes February 11, 2013

[Final version approved by Board 3-11-14]

Board Meeting Minutes 02-11-2014

In Attendance:
Sarah Young, Lindsay Blessing, Lance Blessing, Michelle Masters

Discussions/Action Items:

– Company where we have our mailbox is either going out of business or possibly will be sold and have new owner soon. Lance will continue to follow up. We may not need a new mailbox location.
– Lance confirmed QuickBooks Pro is still on sale @ Costco. Need a vote at General meeting.
– Outstanding check to Lou Coupe was destroyed by Lou Coupe. We can void it. They will not be requesting those funds; it was written off as bad debt.
– Quick review of General meeting agenda.

May 6, 2013 Executive Board Meeting Minutes

Dobson Football Booster Club

Executive Board Meeting Minutes

May 6, 2013

Meeting Location: DHS Coach’s Office

President: Susan Hernandez                 1st Vice President: Julie Erickson

2nd Co-Vice President: Kristina Cormier         2nd Co-Vice President: Sarah Meraz

Treasurer: Sarah Young                Secretary: Theresa Blancas

Meeting Attendees:

Susan Hernandez, Sarah Young, Julie Erickson, Kristina Cormier, Theresa Blancas, Sarah Meraz.

Call to Order:

Meeting was not called to order as Coach had another meeting in his office. We waited but the meeting did not end in a timely fashion so our DFBC Executive Board Meeting was cancelled for today.

Next Executive Board Meeting:

June 3, 2013 at 6:00 pm at DHS Coach’s Office.

Special Executive Meeting July 27, 2013

Dobson Football Booster Club

Executive Board Meeting Minutes

SPECIAL

July 27, 2013

 

Meeting Location: Julie and Mark Erickson’s home

 

President: Susan Hernandez                 1st Vice President: Julie Erickson

 

2nd Co-Vice President: Kristina Cormier         2nd Co-Vice President: Sarah Meraz

 

Treasurer: Sarah Young                Secretary: Theresa Blancas

 

Meeting Attendees:

Susan Hernandez, Sarah Young, Julie Erickson, Kristina Cormier, Theresa Blancas, and Mark Erickson (CPA completing our 501(3)C application).

 

Call to Order:

Susan Hernandez called this special meeting to order regarding our application for 501(3)C for the Dobson High School Football Booster Club Executive Board at 1:45pm on Saturday, July 27, 2013.

Motion to start the meeting: Kristina Cormier

Seconded: Sarah Young

All in favor: Yes

Opposed: None

 

Meeting Minutes:

– Mark Erickson lead the meeting, opening with discussion regarding adopting an appropriate Conflict of Interest Policy, which is recommended for our application for 501(3)C. Per DFBC Bylaws the Policy must be voted upon by the general membership. Our goal of completion and vote is Monday, August 5, 2013, in order to have the vote as an Agenda item and vote during our next general meeting, which is Monday, August 5, 2013.

 

Mark Erickson provided a Conflict of Interest Policy sample for adoption. We reviewed, discussed, and decided on each Article point. Theresa Blancas will compile and type the final Conflict of Interest document, according to our discussion, and email it to Mark Erickson, per his request.  The following are our decisions in comparison to the sample provided:

 

Article I – accepted in its entirety, substituting DFBC.

Article II – accepted in its entirety.

Article III – accepted in its entirety.

Article IV – accepted in its entirety.

Article V – does not apply – drop from our final Policy.

Article VI – accepted in its entirety.

Article VII – accepted in its entirety.

Article VIII – accepted in its entirety, with italic emphasis on “but need not.”

 

– Mark Erickson requested a good hard copy of DFBC Bylaws. Theresa Blancas will print and provide at the conclusion of this meeting.

– Mark Erickson then lead discussion regarding Insurance for DFBC. He recommends 2-3 quotes for BOP – Business Owner’s Policy. As an example he said Auto Owner’s Insurance provides a $1 million BOP for approximately $54.00 monthly.

 

Susan Hernandez is familiar with an insurance company from her work as PTA President and will obtain a quote.

 

Julie Erickson will lead this project and will also obtain at least one (1) other BOP quote. All quotes will be compiled and presented for discussion and vote within the next 60-90 days, per Mark Erickson’s recommendation.

 

– Mark Erickson then lead discussion regarding documents he provided the Full DFBC Board for completion regarding individual roles and responsibilities. He said this exercise was mostly self-serving, in order for us to see how much work we actually do. Mark recommends this exercise be completed yearly, plus the information may be used to adjust descriptions in our Bylaws and help to regularly document roles and responsibilities, especially miscellaneous projects, in order to ensure better consistency. Theresa Blancas will collect completed document from Sarah Meraz, as hers was the only roles and responsibility forms missing.

 

– Mark Erickson then discussed the document packet titled “Past, Present, & Planned Activities.” Each Board Member had the opportunity to complete a packet, listing activities. Mark asked Theresa to consolidate the information into one paragraph and email it to him, with the Conflict of Interest Policy.

 

– Mark Erickson informed us that he was waiting on Coach De La Torre’s Wish List Budget to include with the application. He requested assistance from Theresa Blancas in obtaining the information in a timely manner from Coach DLT.

 

– Mark Erickson suggested that our Executive Board meetings be spaced further away from our General Meeting times, whether another day or earlier, in order to avoid interruption. Discussion concluded in the decision to have Theresa Blancas send an email to Executive Board Members to see who is able to regularly attend Executive Board meetings at 5:30pm-6:15pm, with a possible location change. Potential locations included Native New Yorker. If there is a location change we would have to end promptly in order to arrive to the General meeting on time, at 6:30pm. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

Next Executive Board Meeting:

August 5, 2013 at 6:00 pm at DHS Coach’s Office.

Action Items/Calendar:

  1. Theresa Blancas will review and note recommendations of changes in Bylaws. Discussion and vote during general meeting is required.

  2. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt changes in Bylaws to be consistent with description of Executive Board versus Full Board.

  3. Theresa Blancas will compile and type the final Conflict of Interest document and email it to Mark Erickson prior to Monday, August 5, 2013.

  4. Agenda item for Monday, August 5, 2013 general meeting – vote to adopt Conflict of Interest Policy as compiled on July 27, 2013.

  5. Julie Erickson obtain 2-3 Insurance quotes for Business Owner’s Policy (aka BOP), including one from a company that Susan Hernandez has previously used. Quotes will be presented for discussion and vote within the next 60-90 day

  6. Theresa Blancas to collect roles and responsibilities document from Sarah Meraz.

  7. Theresa Blancas to consolidate the Activities information into one paragraph and email it to Mark Erickson, with the Conflict of Interest Policy.

  8. Theresa Blancas follow up with Coach De La Torre re Wish List Budget to be included with application.

  9. Theresa Blancas will send an email to Executive Board Members regarding potentially changing our Executive Board meeting times to 5:30pm-6:15pm, with a possible location change. The meeting time change would begin for our next meeting, Monday, August 5, 2013.

 

Close of Meeting Vote:

Motioned: Susan Hernandez

Seconded: Julie Erickson

All in favor: Yes

Opposed: None

Close of Meeting: 2:45pm