Booster Member Meeting 7-14-2015

Monthly Member Meeting Minutes

Applebees 2053 S. Alma School Rd, Mesa 85210

July 14, 2015 – 6:30pm to 8:30pm

 

Time Topic Description Topic Leader
6:15pm
  • Assembly/meet & greet
Informal
6:30pm
  • Meeting Commencement / Introductions & Welcome New Attendees
    • Michelle motioned to start the meeting, Sarah was 2nd, all in favor and none opposed at 6:41pm
Michelle Masters
6:35pm
  • Secretary’s Report

o  Review of prior meeting’s minutes – Amanda did not review meeting minutes and will get those emailed out with tonight with May

Amanda Jenkins
6:40pm
  • Treasurer’s Report
    • Reiew June Transaction reports and Bank Statement
    • Sarah reviewed the May financials and they are online as well, the bank records shows June also because of when the report was
    • May – Ending Savings Balance is $25, Checking Balance is

$11,703.26.

  • Cow Chip Bingo cleared $16,000, the 1st and 2nd place winner have not cashed their checks
  • June – Ending Checking Balance is $24,722.98, Savings Balance is $25.
  • Financial vote – Sarah motioned to approve the financials, Amanda was 2nd, all in favor and none opposed
Sarah Young
6:45pm
  • Fundraising
    • Fan Gear – Review selected designs and vote to purchase initial stock in time for Blue/Silver Scrimmage 8/7
      • Fan gear pictures where passed around and there was discussion about ordering some 3x shirts for men and Sarah stated we should only order a couple small and medium shirts.
      • Men’s Shirts will be 2 medium, 4 large, 6 XL, 4 – 2xl and 4 – 3xl
      • Women’s Shirts will be 4 medium, 5 large, 5 xl, 4 – 2xl and 5 – 3xl
      • Children’s Shirts will be 2 small, 2 medium, 5 large, 3 XL
Colleen Reed

 

 

  • Shirt prices for men and women would be $20 for med, lg and xl, for the 2xl and 3xl would be $23, Children will be $10
  • Women’s shirts will be blue, children will be white, and men will be grey
  • Sarah motioned for $775 for shirts, Michelle was 2nd, all in favor and none opposed
  • Fundraising –
    • Colleen received an email from the spirit line and thye would like to do a coin exchange competition for fundraising on Homecoming night with Midfirst

– Colleen will get back with the Spirit Line to let them know that we are interested.

  • Goodwill – Colleen would like for everyone to email her with dates that would work for everyone so that she can check with the lady at
  • Concessions (Susan Hernandez) – Review recommended inventory list and vote to purchase initial stock in time for Blue/Silver Scrimmage 8/7
    • Susan would like to open with the basics of candies, chocolate, soda, and She has a popcorn machine and snowcone machine if we are interested in using that to sale.
    • Kona Ice would like to be involved with all the scrimmage and games so we would not need the snow cone machine
    • Water still being donated from Sonic
    • Concession stand starting would be 4 boxes of candy, 4 boxes of chocolate, 3 cases of multipack of powerade, 12 cases of soda
Colleen motioned for $400 Concession start up,
Michelle was 2nd, all in favor and none opposed.
7:15pm
  • Coach’s Corner
    • Incentive purchases – Summarize tickets sold and vote to purchase Under Armor apparel for those who earned it.
      • Socks – 51 players at $8.50 a piece
      • Compression Shirts – 8 JV players and 8 freshman at

$50 for both blue and white

  • Cleats – 3 players at $50 to $85 each
Michelle Masters for Coach DLT

 

 

  • Camp – 2 players at $290 each
  • Black Out Jersey – 11 Varsity at $50 to 60 a piece but this will wait for now
  • Incentives would cost roughly $3,062.50 prior to the distribution of tickets to the Varsity players
  • Michelle is motioning for $580 for the 2 camp fees, Sarah was 2nd, all in favor and none opposed
  • Michelle motioned for $5,000 in Under Armour incentives, Stella was 2nd, all in favor and none opposed
  • Camp Scholarships – Review recommendations and vote to fund scholarships – coach is asking for $3,600
    • Varsity scholarship of $1,200
    • JV Scholarship of $1,100
    • Freshman Scholarship of $1,050
    • Michelle would like to motion for $3,600, Stella was 2nd, all in favor and none opposed
  • Camp Meal – Special meal request and vote to fund it – family by the camp would like to make fry bread for free and coach would like to give them $60
Michelle motioned for $60, Stella was 2nd, all in favor
and none opposed
7:30pm
  • President’s Corner
    • Google Apps for Non Profits – Features and capabilities – Michelle has been researching and this would allow us to have our own domain and she will discuss with them about how to transition to the new domain
    • DHS Athletic Director Announcement – the new one is

Maun

Michelle Masters
7:45pm
  • Special Events
    • Locker Room – Review décor changes to be made, schedule volunteers to assist, vote to purchase fence cover and seating
      • Stella will send out the information through email for a vote
    • Picture Day – Review volunteer needs and vote to purchase Senior Dress Shirts/Ties – will be getting a variety of sizes from Large to 3 XL and 4 ties
Stella Garibo

 

 

  • Stella motioned for $300, Julie was 2nd, all in
favor and none opposed
  • Media Guide – Review design ideas with estimated costs and vote to approve purchase
    • Stella offered to help Angela and Colleen if they need help with the
    • All camera ready art needs to be in by 7/31, if Michelle needs to do the art then it needs to be to her by 7/26
    • Michelle motioned for the media guide being submitted for purchasing, last year it cost

$1,300 for guides, Amanda was 2nd, all in favor and none opposed

  • Yard Signs – Review repair plan and vote to approve wood and paint purchases
    • Stella has been doing the inventory and supplies would include roller covers, white spray, gallon of blue paint, and ply wood
Stella motioned for $300, Sarah was 2nd, all in
favor and none opposed
8:00pm
  • Open Floor
  • Meeting Adjournment – Sara motioned for closing the meeting, Michelle was 2nd, all in favor and none opposed at 8:41pm
Michelle Masters