Booster Member Meeting 6-9-2015

Booster Club General Meeting Minutes 6/9/15

 

6:32pm – meeting called to order , Michelle

  • Reviewed meeting rules for new members (voting etc)
  • Introductions, round table
  • Secretary’s report – delayed due to secretary’s absence
    • Michelle will ensure this is sent later via email for board approval
  • Treasurer’s report – treasurer is absent so no report to review
    • Michelle will ensure this is sent later via email for board review and approval
  • President’s report – Board needs to sig new indemnification – Michelle will coordinate, due within 45 days
  • Angela motioned for vote
    • NMT $2000 for food expenses for Cow Bingo function – only to be used if donations do not cover costs
    • $ would provide water, hot dogs, buns, ketchup, mustard, chips
    • Michelle countered to second approving $1000 until plan can be further reviewed
    • Colleen suggested email vote next week to meet deadline and provide time for review of plan details
  • Coach’s report
    • Welcome to new member – review of good bad and ugly of football team/family/philosophy
    • Reminder of upcoming events
      • 7 on 7
      • Big Man Challenge
      • NAU – needs vote for food and snacks
      • Cow Chip Bingo – June 27th – will send email to promote
      • Football Camp – July 17th-22nd – in Winslow
        • Needs donations of/for: Powdered Gatorade, various granola bars (Nature valley Green, Sweet/salty protein, chewy with fruit)
      • 7 on 7 and Big Man – July 23rd – Varsity Only, Tempe HS
  • Fundraising report
    • Golf is completed
    • Fan Gear – not recommended for Cow Bingo – will be worked on for future events – Coleen and Stella will work together to finish getting quotes and pics to share for input
    • Yard Signs – need to coordinate so we are ready by 7/22
    • Cow Chip Bingo – next meeting on Monday at 6pm – so far tickets dispersed are 360 Freshman, 370 JV and 390 Varsity
    • Question posed and discussed: how do we better promote the pancake breakfast since the car washes are cancelled?
  • Voting:
    • Michelle called for vote for $300 for day of Cow Chip event for:
      • $100 field prep, $100 equip mgr, $100 asst equip mgr
      • Michelle motioned approval, Colleen seconded, no opposed – approved
    • Michelle called for vote for NMT $300 for NAU snacks and meals
      • $100 snacks – Michelle motioned approval, Stella seconded, no opposed – approved
      • $200 meals – Michelle motioned approval, Keyester seconded, no opposed – approved
    • Stella called for vote to approve $100 for Coach Martinez’ shirts
      • 2 shirts, home and away, including taxes and shipping
      • Stella motioned approval, Michelle seconded, no opposed – approved
  • Colleen motioned to adjourn, Michelle seconded – meeting adjourned at 8:07pm