Booster Member Meeting 3-10-2015

Monthly Member Meeting Agenda

Dobson High School – 1501 W Guadalupe Rd Room S2

March 10, 2015 – 6:30pm to 8:30pm

 

 

Time Topic Description Topic Leader
6:15pm
  • Assembly/meet & greet
Informal
6:30pm
  • Meeting Commencement / Introductions & Welcome New Attendees
  • Michelle motioned, Sarah was 2nd, all in favor, none opposed at 6:36pm
  • New Member Corie Ellmer
Michelle Masters
6:35pm
  • Secretary’s Report
    • Review of prior meeting’s minutes – Amanda motioned, Michelle was 2nd, all in favor, none opposed
Amanda Jenkins
6:45pm
  • Athletic Director’s Report – Dr Perkins will not be able to attend a lot of the meeting due to other commitments, he did give a few suggestions listed below
    • Staff and procedural updates
    • Perkins thinks we should try for a lower prince next year for Kokopelli
    • Cow Bingo around the tournaments to get more people
    • John Hukleberry is the Junior High Athletic Director
    • Poker Night – he suggested that we talk to Coach Miklur since he did one before, maybe check with VFW Legions Club and other places like that, La Casieda, Nights of at St. Timothy’s, Elk’s Lodge
    • Pictures on August 1st hopefully
    • Review upcoming DHS Athletics activities and goals
      • Junior High Step Up Nights

Dr. Ray Perkins

Donna Koch

 

7:00pm
  • Coach’s Report
    • Staff, player, equipment updates
    • Varsity Schedule
      • Mandatory Meeting 3/12/15
      • Zero Week – this is the week before, 1st game is August 21st against Perry High School
      • Week 1 is the week of August 27th August 28th will be Mountain View
      • Week 2 is a buy which is no game then the regular games start
      • Scrimmage against Red Mountain at home on August 13th
      • We are now Division 2
    • Camp is July 17th thru July 22nd and then the next week the season starts
    • Concessions need to be up and going by Scrimmage
    • This change of the schedule will allow us to get pictures for the media guide so that we can have them earlier

 

George De La Torre

 

 

 

 

 

 

7:15pm
  • President’s Report
    • Operations/Administrative Updates
    • Community Reward/Donation Registrations
  • Fry’s Community, each quarter they give up $500,000 and what our people spend we get whatever the percentage of what is spent, she will get more instructions
  • Will sign up with Food for Less and Safeway
    • Business Cards & Meeting Schedule Magnets – Michelle will pick up tomorrow
    • Made Reimbursement forms for when we buy something to get reimbursed
    • Tunnel for players to run through is $2,500
    • The video teacher needs a new drone
    • Talk to Karen about a spaghetti night
    • Facebook has links to Shutterfly, website, etc.
    • DFBC Presentation for Mandatory Parent Night – 3/12/15, Michelle, Amanda and Michelle will be there,
    • Tournaments for the Varsity players –
  • ASU, 7 on 7 and Big Man Challenge check in at 5pm Michelle spoke with Laura – cost is $385 for both days for all players, Michelle motioned, Julie was 2nd, all in favor, none opposed
  • NAU – June 13th – 1 day camp, total is $600 for the 7 on 7 and the Trench, it does not include the transportation or accommodations – Michelle motioned, Sarah was 2nd, all in favor, none opposed

Michelle Masters

 

 

 

 

7:30pm
  • Treasurer’s Report
    • Review February Transaction reports and Bank Statement – Savings is $25, Checking is $8,312.01, expenses for last month was Glacier, Golf Tournament, Checks which is $1,283.96, Donation of $400 – Michelle motioned, Amanda was 2nd, all in favor and none opposed
    • Review of 2015 Proposed Budget – Sarah went into 2013 and 2014 to create a budget and the goal is $71,000 for donations, sales, concessions last year was just under $7,000 and this year we are looking at $8,000 , spirit booth/fan merchandise is low, advertising/sponsors goal is $6,000, expenses are set – price shop for concession stuff we sell a lot of, admin is about $900 a year, fundraising expenditures is $20,000 – would like to get these expenses down, marketing expenses is about $2,000, pregame meals was $7,509.01 for lunch, $1,795.06 for breakfast, and $270 for gift cards
    • On google drive under Budget 2015, Sarah and Michelle will work on that and get it out to everyone so we can vote on it next meeting

Sarah Young

 

 

 

 

7:45pm
  • Fundraising VP’s Report
    • Recap prior activities
      • Status of La Famigla fundraising check – Michelle will check
      • Status of Papa John’s fundraising check – Angela
    • Upcoming scheduled activities
      • 5/2 – Golf Tournament at Kokopelli – contract and deposit done already
      • Golf meeting 3/16/15 at 6:30pm at Rositas
      • Jersey Day – Luv My Bling suggested this idea, have signups for like camp snacks, volunteer time, she parked her trailer outside the cafeteria so the men bought fan gear and women bought Bling, possibly the same night as blue and silver game
      • Car Wash Dates – May 30th and presale tickets (coach’s suggestion)
    • Sponsor/Donor update
    • Upcoming activities to be scheduled
      • Date TBD – Cow Plunk Dinner – June 19th or June 26th – possibility of doing kiss the pig at the same time as the Cow Bingo, Coach will know in April about the irrigation schedule and the set up

Colleen Reed

 

(Michelle Masters)

(Angela Almanza)

8:00pm
  • Special Events VP’s Report
    • Upcoming activities to be scheduled
    • Locker Room Setup –
Stella Garibo
8:15pm
  • Team Rep Reports
    • Freshman & JV Communications
    • Varsity Communications

 

Angela Almanza

Kelly Stout

8:30pm
  • Other Business
    • Status of On-Campus shed (floor replacement) – Kelly – Stella will check with her husband
    • Status of Sponsor Plaques w/helmet – Lance – coach says Lance brought the stuff to coach
    • Check about paying cafeteria workers to run the concession stands
    • Will vote on frames for sponsor/donator pictures and thank yous
    • Open Floor

 

 

Kelly Stout

 

 

 

 

 

 

 

(any member)

8:45pm
  • Recap task assignments
  • Meeting Adjournment – Sarah motioned, Colleen was 2nd, all in favor and none opposed at 8:43pm
Michelle Masters

 

 

 

 

 

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