Carnival Planning Meeting

Hello Parents,

The Dobson Football Booster Club is hosting it’s 1st Carnival on November 1-4th.

In order to prepare for this large event, we are in need of many parents to help in many areas. This is a great way to network with many parents within all team levels as well as a great fundraiser to help support the football program.

How can you help?
We will be having a Carnival planning meeting on Monday, September 17th @ 6:30pm at Native New Yorker on Guadalupe & Dobson. We will be in the back room. Let the hostess know you are with the Dobson boosters group.

The Agenda for the meeting is below. Please bring any ideas and suggestions you have and where you plan to help out.

We look forward to seeing everyone there.

 

Dobson Football Booster Club
dobsonfootballboosterclub@yahoo.com

Carnival Meeting Agenda

Dobson Football Booster Club
September 17th, 2012 at 6:30 p.m.
Native New Yorker

Neighbor Letter
o Angel will draft letter and get copies printed
o Need two-three people to distribute
Craft Vendor Letter
o Angel will draft letter and email to vendor once pmt. has been received.
Contract – review contract
o What duties will booster member need to be involved with, if any
o How many tickets need to be sold
o Financial ramifications, if any
Posters
o Need to be distributed
Tickets
o Feeder school letter to be sent home, copies need to be made…
o Who are our liaisons at the feeder schools?
o Spirit Boutique
o Bookstore
o Dobson Ranch Roundup
o St. Timothy’s
o Marquis – Kelly Berg
o Mps newsletter
o Sell tickets at lunch in cafeteria courtyard
o Dobson newsletter
Food Vendors
o Chic Fil A (except Sunday)
o Jimmy and Joe’s Pizza
o Hot Dog Cart by MVP Hot Dogs
o Swirl It
o Jamba Juice
o Concessions
 Need signup sheet for volunteers
Radio Station
o Clear Channel has already said no
o Need to find a station to broadcast or maybe a DJ????
Ag Petting Zoo
o Confirm with AG about the petting zoo
o Angel has some hand sanitizer to donate, but we’ll need more
Other groups
o Do other groups want to come in for fundraisers?
o Bring to vote at Oct. 1st meeting to let them in…
Dunk Tank
o Martin Reyes?? Saturday Only-Coach Dunk

Lil’ Mustang Corral
o Face painting
o Caricatures
o Balloon Animals
o Other ideas???
Concessions
o Need volunteers
o Need signup sheet – 2 hr. shifts??
o Concession stand will be point of contact for all vendors to speak with boosters
Admin Concerns
o Firm up plans with Cruz, Perkins, and Koch, are all these plans within any limitations
they know of or have?
o Lighting – Cost? Donna…
o Electricity
o Mapping
o Parking

Anything else?

Security
Golf Carts

Irrigation Schedule – Kevin Fleming – Groundskeeping – Cutter????

 

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